Events Coordinator

About ACHA

The Adult Congenital Heart Association (ACHA) is a national patient advocacy organization empowering the congenital heart disease (CHD) community by advancing access to resources and specialized care for nearly two million adults living with CHD in the United States. ACHA brings together patients, caregivers, healthcare providers, researchers, and advocates to improve patient-centered outcomes. Learn more at www.achaheart.org.

Position Summary

The Events Coordinator will provide essential support to the growing success of the Walk for 1 in 100 program and launching other peer-to-peer (P2P) fundraising events. This position will report directly to the Director for the Walk for 1 in 100 but will work collaboratively across all departments in the organization.

This is an office-based position with a hybrid schedule, requiring 2-3 days/weekly in our Columbia, MD office.

Key Responsibilities:

Event Site Development

• Participate in annual event operational planning in collaboration with ACHA staff and leadership.
• Identify and evaluate opportunities for new Walk for 1 in 100 sites and other P2P event sites.
• Develop, implement, and manage site timelines and benchmarks.
• Understand site budgets and ensure adherence to approved budgets by tracking all income and expenses.
• Work with local event site volunteer leaders to recruit committee members, set committee schedules and agendas, and attend meetings.

Event Logistics

• Lead event execution, by overseeing all logistics, including permitting, event insurance, rentals, entertainment, security, prizes, supplies, etc.
• Attend Walk and other P2P events as assigned to this position and lead the day-of execution of the event. Additional travel to key markets may be required to meet with key volunteers, sponsors, team captains and top fundraisers. Weekend travel is required.

Fundraising

• Create and implement strategies to increase participation and revenue performance.
• Support event committee leaders in identifying and securing local in-kind and cash sponsorships.

Marketing and Communications

• Work in conjunction with marketing team or outside designers to create and coordinate sponsorship packets and other printed marketing materials and ensure successful distribution to targeted audiences.
• Oversee incentive program and fulfillment.
• Create and manage online fundraising websites for each event using a P2P fundraising platform.
• Engage participants and volunteers on ACHA’s social media platforms.

Qualifications

• Bachelor's Degree required.
• Minimum of 1-2 years of experience in volunteer management or development required, preferably with experience directly related to P2P fundraising.
• Experience with Classy software or other P2P platforms a plus.
• Experience in web content management; experience with web development and/or HTML preferred.
• Capable of building and sustaining relationships with a variety of individuals and organizations.
• Strong interpersonal skills with a vibrant, approachable demeanor
• Strong written, verbal, and problem-solving skills.
• Diplomatic and able to work well under pressure.
• Ability to adhere to timelines and prioritize and manage multiple projects simultaneously.
• Must be able to work nights as needed for walk site committee planning virtual meetings.
• Must be able to travel about 6-10 weekends a year.

Position Details

• Full-time (40 hours/week), hybrid position based in the ACHA office in Columbia, MD
• In-office presence required 2-3 days per week
• Travel is required during most spring and fall event weekends – approximately 6-10 weekends per year

The salary for this position is competitive and commensurate with experience and reviewed annually. ACHA offers a generous benefits package including health, dental, vision, life, and disability plans as well as retirement plan match and paid time off.

To Apply

Email cover letter, resume, and salary requirements as PDF or Word documents to hr@achaheart.org with "Event Coordinator" in the subject line. Applications reviewed on a rolling basis.

ACHA is an equal opportunity employer committed to diversity and inclusion.

Comprehensive benefits including health, dental, vision, life and disability plans; retirement match; 11.5 paid company holidays, 4 personal days, and 25 days of paid time off (PTO) annually

Proficiency in English required