Admin/Programme Associate

Tipo de contrato

Tiempo completo
Con contrato




1540 Avenida José Pardo


Analyse and maintain an overview of the administration work of the office to ensure that

timely administrative support is provided in general and specialised areas and supervise

office-related activities with such as grounds maintenance, security, transport and similar


 Collect information mainly from records and reports and prepare periodic and ad hoc

reports on programme and projects activities.

 Prepare correspondence, special reports, evaluations and justifications as required on

general administrative or specialised tasks which may be of a confidential nature within

assigned area of responsibility.

 Organise and monitor data on project/programme activities by reviewing a variety of

records including control plans, progress reports, project inputs, budget and financial


 Maintain records of financial transactions, reconciliation of accounts and preparation of

recurring or special reports, calculation and payment of salaries, allowances, travel claims

and other payments to staff members.

 Arrange for and/or attend meetings on day-to-day administrative matters, participate in

discussions of new or revised procedures and practices.

 Assist officers by providing reports on financial status, procedures, exchange rates, costs

and expenditures, hereby noting potential funding problems and exercising budget


 Assist in the implementation of asset management, including provision and analysis of

detailed cost estimates and purchasing.

 Collect register and maintain information on project activities by reviewing reports and

through first-hand sources

 Brief staff on general administrative/personnel matters in connection with their

assignment and provide Assistance to all staff members in the area of office


 Preparation of and participation in training of implementing partners.

 Perform any other duty, as required.

Nivel de idiomas

Completion of secondary education with certificate/training in Business Administration,

Finance, Office Management, Human Resources or other related field;

 Minimum 6 years of previous job experience relevant to the function;

 Computer skills (MS office and People soft applications)

 Fluency in English and working knowledge of another relevant UN language or local

language (as applicable in the duty station).

Knowledge of UNHCR administrative and financial rules and procedures.

 Knowledge and working experience of MSRP Finance and EPM Budget applications.

 Completion of UNHCR learning programmes or specific training relevant to functions of

the position.

Nivel profesional


Nivel mínimo de educación


Cómo aplicar

Duty Station

Tumbes, Peru

Closing Date

28 October 2018 (inclusive)

Ref: “TUMBES-AdminProgG6”