Buscar

briefcase icon
Oportunidad de empleo

Administrative Assistant

Publicado por
Nuevo
|
Publicado hace 22 días

Sasakawa Peace Foundation USA is a non-partisan 501(c)(3) organization dedicated to deepening the understanding of and strengthening the relationship between the U.S. and Japan for the benefit of a free and open international community. Its activities mainly focus on security and diplomacy, through exchanges, dialogue, analysis, publications, and networking.

We are looking for a full-time member to join our Admin Team and provide strong backend support for the organization’s mission. This is for a full-time position.

This position will support the administration team with its accounting/bookkeeping activities, as well as general office space and staff needs Primary responsibilities include but are not limited to:

  • Supporting book-keeping functions to maintain accurate records in the organization’s
  • accounting software
  • Facilitating staff’s expense submissions to stay on schedule and be compliant with budgets as well as Sasakawa USA policies.
  • Assisting in invoicing, accounts payables and monthly reconciliations.
  • Assisting to generate financial reports and necessary data sets for the preparation of tax returns and financial statements, audits and grant reports.
  • Assisting with 1099s and selected reports to state and federal authorities.
  • Support the maintenance of the organization accounting software (Intacct)
  • Monitoring office overheard costs and reporting to the Director of Administration
  • Maintaining office databases.
  • Supporting the Administration Team in office management as needed, such as assisting in basic troubleshooting of office equipment, on/off boarding of members, handling general inquiries from outside the office, and assisting office emergency procedures.

Knowledge, Education, and Experience:

  • Demonstrated professional experience preferred.
  • Effective verbal and written communication skills in professional settings
  • Proficiency with Microsoft Office Suite.
  • Experience with handling budgets, accounts payable/bill payments preferred.
  • Experience with accounting software, Excel and database software such as Access preferred.
  • Experience with digital tools such as Adobe Suite, DocuSign, SharePoint preferred.
  • Ability to understand budget structures
  • Ability to work on a team following instructions.

Working hours are 9:00 am – 5:00 pm, Monday through Friday, with a one-hour lunch break. Occasional weeknight and/or weekend work is required (paid overtime). 

Sasakawa Peace Foundation USA is a non-partisan 501(c)(3) organization dedicated to deepening the understanding of and strengthening the relationship between the U.S. and Japan for the benefit of a free and open international community. Its…

Detalles a Simple Vista

  • Flexibilidad
    clock icon
    A Tiempo Completo

Compensación

Salary is commensurate with work and academic experience. Health insurance coverage, a retirement plan, paid vacation, and sick leave are provided in accordance with the Employee Handbook. 

Salary is commensurate with work and academic experience. Health insurance coverage, a retirement plan, paid vacation, and sick leave are provided in accordance with the Employee…

Nivel de Idiomas

Some level of Japanese language proficiency is preferred.

Some level of Japanese language proficiency is preferred.

Ubicación

house icon
Temporalmente A Distancia
El trabajo se puede realizar en o cerca de Washington, DC
Ubicación Asociada
1819 L St NW #300, Washington, DC 20036, USA

Cómo aplicar

To apply, email resume, cover letter, and 1–2-page writing sample as pdf documents to info@spfusa.org. Email with the subject line: “First Name Last Name –Administrative Assistant.” The resume should include a list of software skills and what they were used to produce. The cover letter should detail your interest in working in this position at Sasakawa USA, how your past experience relates to the above responsibilities, and your available start date. Applications will be accepted on a rolling basis until the position is filled. Only applicants who are selected for interviews will be notified.

Please note, candidates must be legally authorized to work in the United States.

To apply, email resume, cover letter, and 1–2-page writing sample as pdf documents to info@spfusa.org. Email with the subject line: “First Name Last Name –Administrative Assistant.” The…

Únete a Idealist

Regístrate hoy para acceder a tus empleos favoritas y recibe alertas por email cuando se publiquen nuevas oportunidades.