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Administrative Assistant - UNITE HERE Local 634

Publicado por
UNITE HERE!
|
Philadelphia, PA
Nuevo
|
Publicado hace 26 días

UNITE HERE Local 634 represents approximately 1900 workers in the School District of Philadelphia. Our members are Cafeteria Workers and Student Climate Staff. Local 634 has a proud history of community involvement and a strong commitment to improving working conditions, wages, and benefits for all working women and men.   

Position Overview: The Administrative Assistant will support the work of the President in a busy office environment. While the majority of the responsibilities are administrative, an ideal candidate will enjoy outreach and engagement with members of the union. 

Job Responsibilities (include but are not limited to the following):

  • Carry out administrative duties such as filing, typing, word processing, copying and scanning.
  • Take dictation and generate memos and letters
  • Produce and distribute correspondence memos, letters, faxes, e-mails and forms
  • Assist in the preparation of regularly scheduled reports
  • Schedule and organize conference calls and meetings
  • Make travel arrangements, including transportation and accommodations
  • Maintain accurate contact and membership lists
  • Maintain up-to-date employee records, and handle sensitive materials in a discreet manner, especially members’ disciplinary records and other membership information
  • Track membership cards and upload them onto a secure server
  • Develop and maintain filing systems for paper and computer files
  • Monitor office equipment and arrange for outside vendors to meet maintenance schedules.
  • Monitor and order office supplies
  • Submit and reconcile expense reports
  • Prepare and monitor invoices
  • Provide general support to members in the office
  • Participate in Union actions when needed
  • Occasionally work nights and weekends
  •  Work professionally with other Administrative Assistants at the School District
  • Other related duties as needed.

Job Requirements/Qualifications:

  •  At least 3 years of experience in an office environment; prior experience with labor unions or community organizations preferred
  • Demonstrated Administrative or Administrative Assistance experience
  • Knowledge of office management systems and procedures
  • Ability to multi-task and handle multiple projects at the same time
  • Excellent written and verbal communication skills
  • Ability to do basic math calculations
  • Proficiency in Microsoft Office: Excel, Word, Access, Publisher; Mac & PC
  • Working knowledge of office equipment; e.g., printers, scanning, fax machines, and copiers
  • Demonstrated excellent organizational skills and attention to details.
  • Knowledge of the Quickbooks or other accounting software is helpful but not required.
  • Excellent time leadership skills and the ability to prioritize tasks and projects
  • Ability to work independently within the context of a plan
  • Team player - must work well with others, take initiative and be willing to go the extra mile
  • High School Diploma or equivalent
  • Ability to speak Spanish is a plus but not required

UNITE HERE Local 634 represents approximately 1900 workers in the School District of Philadelphia. Our members are Cafeteria Workers and Student Climate Staff. Local 634 has a proud history of community involvement and a strong…

Detalles a Simple Vista

  • Flexibilidad
    A Tiempo Completo
  • Educación
    Otros Requisitos Educativos
  • Nivel Profesional
    Principiante
Salario
Al menos USD $35.360
/ año

Compensación

Free health care benefits for individual and option for family coverage. Generous paid sick, vacation and holidays.

Free health care benefits for individual and option for family coverage. Generous paid sick, vacation and holidays.

Nivel de Idiomas

Ability to speak Spanish is a plus but not required

Ability to speak Spanish is a plus but not required

Ubicación

Presencial
1415 N Broad St, Philadelphia, PA 19122, USA

Cómo aplicar

Please submit a resume and cover letter, along with 3 references (people who have supervised you at work) to Warren Heyman at w.p.heyman@att.net

Be sure to let us know why you want to work for a labor union that works hard to organize and fight for working people!

No phone calls, please.

UNITE HERE is an equal opportunity employer and gives equal consideration to all applicants without regard to sex, age, race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity or gender expression.

Please submit a resume and cover letter, along with 3 references (people who have supervised you at work) to Warren Heyman at w.p.heyman@att.net

Be sure to let us know why you want to work…

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