Organización Sin Fin de Lucro

Executive Assistant

Híbrido, El trabajo se debe realizar en o cerca de Washington, DC
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  • Descripción

    Tipo de contrato:A Tiempo Completo
    Fecha de inicio:3 de marzo de 2025
    Educación:Bachillerato
    Nivel de Experiencia:Nivel intermedio
    Salario:USD $65.000 / ano
    Temáticas:Educación, Religión & Espiritualidad, Asuntos Urbanos

    Descripción

    The Executive Assistant, Office of the President, is a regular full-time position providing administrative and leadership support for the President of Wesley Theological Seminary and the Office of the President. The position handles the following: scheduling, logistics, correspondence, creation, and coordination of meetings and event materials, and various special projects; manages the relationship between the Administration, Faculty, Staff, and the President; Coordinates with the Chief Financial Officer on the annual budget for the office; Supports day-to-day needs, acting as liaison with internal and external audiences, including members of the Wesley Board of Governors, donors, important partners, and other key stakeholders.

    This ideal candidate for this position must possess a can-do attitude, the ability to coordinate a high volume of competing priorities effectively and independently, and a professional demeanor under pressure.

    Essential Duties and Responsibilities

    • Serve as a confidant to the President.
    • Serve with the President as the primary point of contact for members of the Board of Governors and Emeriti.
    • Work closely with the Development Office to manage prospective donor lists, maintain updates to the President’s donor database, and schedule President’s meetings with donors.
    • Assist the President with Commencement (e.g., schedule Speaker, Special Guests).
    • Ensure all visitors are greeted professionally.
    • Ensure all telephone calls are answered and addressed professionally.
    • Maintain office files, mailing lists, Board files, and external subscription lists.
    • Manage incoming and outgoing mail including email correspondences.
    • Schedule meetings and retreats with logistics (e.g., room reservations, IT, meals).
    • Manage the President’s calendar.
    • Make travel arrangements for the President, i.e., flight arrangements, hotel reservations, car service, and any other necessities.
    • Draft or finalize the President’s correspondence.
    • Track expenses, reconcile credit card statements, submit vouchers, and prepare purchase orders as necessary.
    • Implement Wesley Seminary’s Emergency Closing process with staff and local media.
    • Schedule meetings and assist in preparing and disseminating materials related to activities of the Board of Governors, Administrative Council, Joint Planning Committee, and Ad-Hoc committees as necessary.
    • Take meeting minutes for Administrative Council, Joint Planning Committee, Ad-Hoc committee meetings, and Board of Governors meetings.
    • Assist in public relations matters.
    • Additional duties as assigned.

    The Executive Assistant, Office of the President, is a regular full-time position providing administrative and leadership support for the President of Wesley Theological Seminary and the Office of the President. The position handles the following: scheduling, logistics, correspondence, creation, and coordination of meetings and event materials, and various special projects; manages the relationship between the Administration, Faculty, Staff, and the President; Coordinates with the Chief Financial Officer on the annual budget for the office; Supports day-to-day needs, acting as liaison with internal and external audiences, including members of the Wesley Board of Governors, donors, important partners, and other key stakeholders.

    This ideal candidate for this position must possess a can-do attitude, the ability to coordinate a high volume of competing priorities effectively and independently, and a professional demeanor under pressure…

    Compensación

    All benefits offered to WTS employees can be found in the Benefits Guide. Still, for clarity, the following benefits are available to you on the first day of employment:

    • Medical, Dental, and Vision Insurance (and HAS/FSA as enrolled).
    • Worker's Compensation
    • Life Insurance
    • Accidental Death & Dismemberment Insurance
    • 5% match 403(b) contributions by WTS
    • All paid employee holidays
    • All employees are given 30 hours of Medical Appointment Paid Time Off at the beginning of each calendar year/upon the hire date.

    Short-term disability insurance and tuition remission at WTS or American University will be available following 120 days of employment.

    Paid Time Off (PTO)

    • Sick Leave: 30 hours of Sick Paid Time Off are granted at the beginning of each calendar year or upon hire.
    • Vacation Leave:
    • Year 1: 10 days (accrued at 0.833 days per month; eligible to use after the introductory period)
    • Year 2: 12 days (accrued at 1 day per month)
    • Years 3-9: 15 days (accrued at 1.25 days per month)
    • Years 10+: 21 days (accrued at 1.75 days per month)

    All benefits offered to WTS employees can be found in the Benefits Guide. Still, for clarity, the following benefits are available to you on the first day of employment:

    • Medical, Dental, and Vision Insurance (and HAS/FSA as enrolled).
    • Worker's Compensation
    • Life Insurance
    • Accidental Death & Dismemberment Insurance
    • 5% match 403(b) contributions by WTS
    • All paid employee holidays
    • All employees are given 30 hours of Medical Appointment Paid Time Off at the beginning of each calendar year/upon the hire date.

    Short-term disability insurance and tuition remission at WTS or American University will be available following 120 days of employment.

    Paid Time Off (PTO)

    • Sick Leave: 30 hours of Sick Paid Time Off are granted at the beginning of each calendar year or upon hire.
    • Vacation Leave:
    • Year 1: 10 days (accrued at 0.833 days per month; eligible to use after the introductory period)
    • Year 2: 12 days (accrued at 1 day per month)
    • Years 3-9: 15 days (accrued at 1.25 days per month)
    • Years 10+: 21…

    Ubicación

    Híbrido
    El trabajo se puede realizar en o cerca de Washington, DC
    Ubicación Asociada
    4500 Massachusetts Ave NW, Washington, DC 20016, United States

    Cómo aplicar

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