Organización Sin Fin de Lucro
Nuevo
Publicado hace 19 días

Administrative & Office Manager

Híbrido, El trabajo se debe realizar en o cerca de New York, NY

Descripción

Tipo de contrato:A Tiempo Completo
Fecha límite de postulación:19 de julio de 2024
Educación:Licenciatura
Nivel de Experiencia:Directivo
Salario:USD $96.000 / año

Descripción

Position Profile

Reporting to the Chief People Officer, the Lead Admin, Office Manager provides timely, proactive, high-quality management of day-to-day administrative tasks, ensuring efficient office operations, and providing leadership to the administrative team.

Position Type

Non-Exempt, Full-Time

Location

New York City.

Background

Blue Meridian Partners is a pioneering philanthropic model for finding and funding scalable solutions to the problems that limit economic mobility and trap America’s young people and families in poverty.  

We know solutions exist, but even the most promising strategies cannot reach far enough, fast enough without significant, long-term investment. We bring an innovative, investor mindset backed by a decades-long track record to the pursuit of upward economic mobility for individuals and communities. Core to our mission is addressing systemic inequities and the injustices they create. By pooling resources, our Partners can unlock substantial philanthropic capital and invest effectively and efficiently.  

Anchored by our carefully tested, performance-based investing approach, Blue Meridian makes strategic, long-term investments across multiple portfolios aimed at boosting economic mobility from cradle to career. We support both nationwide and place-based strategies in order to amplify impact across the country as well as within specific communities. We identify visionary social sector leaders who address key drivers of poverty – including youth unemployment, unplanned pregnancy, and engagement with the criminal justice system – and invest the flexible, upfront capital they need to dream bigger and exponentially expand their reach, influence, and impact. 

We are constantly learning, exploring, and seeking out new collaborations in relentless pursuit of creating lasting impact at scale that can change the life trajectories of millions of young people and families in America. Blue Meridian is staffed by an experienced team of results-focused leaders and we welcome other mission-driven champions to join us. 

Primary Responsibilities

The responsibilities of this position include but are not limited to the following:

Office Services

  • Oversee the overall maintenance and upkeep of the Blue Meridian Partners office. Duties include, but are not limited to:Ensure that the meeting spaces, storage and work areas, and furnishings are clean and well maintained; monitor the cleaning, arrange for additional services as needed
  • Oversee periodic refurbishing and small-scale office renovations; arrange and oversee staff office moves as needed; administer and maintain the office keys and building ID cards.
  • Maintain the organization’s relationship with building management, acting as liaison and keeping current with building conditions; ensure certificate of insurance is provided to the building for work performed.
  • Oversee the budget for the office services function, including budget planning, expense management, analysis and forecasting.
  • Manage relationships with office supplies and furnishings vendors; recommend new vendors as needed; oversee the purchase of supplies and office furnishings as needed/approved; support logistics for deliveries with outside vendors, by confirming dates, installation needs, reservation of freight elevators, etc.
  • Ensure staff are informed of important reminders related to the office space, building events, updated protocols, maintenance updates, closings, etc., including daily event reminders during NYC weeks.
  • In collaboration with IT and the CFBO, evaluate and maintain leases for office copiers/printers/zoom rooms.
  • Oversee office-wide document filing and document destruction systems to ensure efficient use of onsite/offsite space and appropriate archiving of records; oversee periodic forwarding of files to off-site storage company, and the process for retrieving files.
  • Manage hotel, car service and catering options and vendor relationships.
  • Responsible for semi-monthly pick up of mail from Regus office; ensure all mail/package deliveries are distributed to appropriate parties.

Administrative Leadership & Coordination

  • Provide general administrative leadership for the assistants:Lead the administrative team, providing guidance and support.
  • Facilitate effective communication between management and assistants, ensuring assistants are providing senior managers and teams with timely, proactive, high-quality administrative support, and ensuring the needs/concerns of assistants are heard and addressed.
  • Liaise with the People & Engagement Partner and assistants to schedule and manage logistics for meetings , including Board and Partner meetings, managing room reservations, catering, staff events after-work socials and other events.
  • Coordinate with assistants and other staff to ensure hotel room reservations are submitted in advance of NYC week; coordinate with hotel representatives to assign confirmation numbers to staff; ensure all staff, visitors and guests are registered when visiting the office; send reminders, check office guest lists, and other related activities.
  • Train new and temporary assistants in Blue Meridian’s procedures and culture; foster a positive and collaborative work environment.

Other

  • Keep abreast of the organization’s work by reading materials and participating in staff meetings.
  • Perform such other responsibilities and duties as assigned that are consistent with achieving the organization’s goals.

Qualifications

  • Aligned with Blue Meridian’s mission core values including a commitment to racial equity, diversity and inclusion.
  • Undergraduate degree (or equivalent experience) plus at least 5 years’ experience working in an office environment, progressive experience providing administrative assistance and oversight.
  • Perspective from direct experience living or working in communities with significant low income or otherwise disenfranchised peoples desirable. 
  • Experience effectively leading, developing and managing a team of administrative assistants.
  • Experience managing projects and processes, able to independently advance work through stages, ensuring all critical tasks are completed and approvals met, raising concerns and issues, and meeting deadlines.
  • Strong project management skills, with the ability to adapt to the changing needs of a fast-paced organization while remaining focused on a project’s goals and deadlines and proactively solving problems as they arise. 
  • Excellent administrative and organizational skills, including strong attention to detail and the ability to manage and prioritize multiple tasks in a dynamic environment while continuing to meet deadlines.
  • Strong oral and written communications skills, including the ability to speak up and present in group settings, draft agendas, letters and memoranda, assist with documents and reports, and proofread materials.
  • A helpful thought partner able to integrate work across multiple areas, suggest process improvements, and take charge of assigned activities.
  • Sound judgment, including the ability to use and show discretion, occasionally make difficult decisions independently and effectively problem solve.
  • Outstanding interpersonal skills with a professional and genial demeanor, and the ability to work with people with different backgrounds and experiences.
  • Experience and demonstrated ability to use, manage and maintain data management systems and electronic records management systems (i.e., Microsoft SharePoint), as well as Outlook, Excel, Word, PowerPoint and the Internet; must be comfortable working with technology and learning new systems.
  • Little to no travel required.

At Blue Meridian, we value building a diverse, inclusive workplace. Even if your experience does not fully align with our preferred qualifications, we still encourage you to apply.

Hiring Salary 

Blue Meridian Partners aims to provide a comprehensive and competitive total compensation package.

The hiring salary for this position is $96,000. In addition to the base salary, each member of Blue Meridian is eligible to receive a performance based variable incentive bonus.

Blue Meridian also provides generous benefits including:

  • Employer contributions to a retirement savings plan
  • Medical, dental and vision coverage with minimal employee contribution
  • Life and disability insurance
  • Paid time off including vacation/personal days, paid holidays, half-day summer Fridays, and week-long office closures in the summer and winter
  • Internal and external professional development opportunities
  • Home Office set-up allowance
  • Tuition reimbursement
  • Hybrid work arrangement

[1] This position description is a guide to the primary duties and functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and may be revised to meet the changing needs of Blue Meridian Partners at the sole discretion of management.

Blue Meridian Partners is committed to equal employment opportunity, without regard to race, color, gender, religion, age, national origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, veteran status, prior record of arrest or conviction, genetic information or any other characteristic protected by law. These opportunities include all terms, conditions and privileges of employment, including (but not limited to) recruiting, hiring, job assignment, training, compensation, benefits, discipline, promotion, and termination.

Position Profile

Reporting to the Chief People Officer, the Lead Admin, Office Manager provides timely, proactive, high-quality management of day-to-day administrative tasks, ensuring efficient office operations, and providing…

Ubicación

Híbrido
El trabajo se puede realizar en o cerca de New York, NY
New York, NY, USA

Cómo aplicar

Please click and follow the link to apply directly to the role.

Please click and follow the link to apply directly to the role.

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