Accounts Payable Associate

About NYLAG:

Founded in 1990, NYLAG is a leading civil legal services organization combatting economic, racial, and social injustice by advocating for people experiencing poverty or in crisis. Our services include comprehensive, free civil legal services, financial empowerment, impact litigation, policy advocacy, and community partnerships. NYLAG exists because wealth should not determine who has access to justice. We aim to disrupt systemic racism by serving individuals and families whose legal and financial crises are often rooted in racial inequality. NYLAG goes to where the need is, providing services in more than 150 community sites (e.g. courts, hospitals, libraries) and on our Mobile Legal Help Center. During COVID-19, most of our services are virtual to keep our community safe. NYLAG’s staff of 300 impacted the lives of nearly 90,000 people last year.

Job description

The Accounts Payable Coordinator is primarily responsible for Accounts Payable functions and will also assist with other aspects of our financial operations. The Accounts Payable Coordinator will work closely with and in support of the Controller.

Duties and Responsibilities

• Verify that purchases have been properly authorized.
• Generate payments to vendors in a timely manner.
• Manage AP in Intacct accounting software.
• Ensure that payments are timely and accurate to avoid finance charges and to maximize cash flow.
• Coordinate and facilitate tracking of vendor payments and contracts.
• Reconcile vendor statements.
• Resolve disputed charges and balances with vendors.
• Ensure that all transactions are properly coded and allocated across the organization.
• Process staff refunds. 
• Process stop payment requests. 
• Assist in month-end close and annual audit preparation.

Qualifications

• Bachelor's degree in a related field, 2-4 years accounts payable experience.
• Experience in an accounting function, managing vendor payments, processing cash receipts, completing bank reconciliations or other accounting-related tasks.
• Experience with the use of computerized accounting systems, preferably experience with Intacct
• Strong computer skills, especially with spreadsheets. 
• Proficiency in Microsoft Excel and Microsoft Word
• Ability to work independently, manage complex and sensitive issues.
• Ability to prioritize, multi-task, and have a high attention to detail and accuracy.
• Experienced in allocating expenses to grants and contracts
• Related experience in the nonprofit sector.

NYLAG’s Commitment to Diversity and Inclusion

NYLAG is proud to be an equal opportunity employer. People of color, women, people with disabilities, immigrants, veterans, lesbian, gay, bisexual, transgender and queer people, and those with lived experiences in the communities we serve are strongly encouraged to apply.

Employment type:

☒ Full-time

☐ Part-time

☐ Temporary

Professional Level:

☐ Entry Level

☒ Professional

☐ Managerial

Salary Range:

$60,000 - $65,000 (Salary is commensurate with experience)

Benefits: Medical, dental, vision, 401k, life insurance, long term disability, commuter benefits, flexible spending accounts (FSA) for Medical and Dependent care.

Application Instructions: Please save resume and cover letter on one pdf.

Covid Vaccination Policy: Please note, to safeguard the health and well-being of our employees and clients, NYLAG requires all employees to be fully vaccinated for COVID-19, unless a medical or religious exemption is approved.

NYLAG is committed to a hybrid work policy for staff whose work does not require their full-time presence in the office. NYLAG’s current policy is that most staff are required to work in NYLAG’s offices or do other in-person work at least two days each week. This policy is subject to change.