Administrative Assistant

Summary

We are looking for an Administrative Assistant who is passionate about mental health care to assist the Communications Manager draft the language and design the structure of important agency documents, policies, and handbooks. The Administrative Assistant will also be performing standard office tasks such as preparing meeting materials, creating routine reports and correspondence, etc., but will mainly contribute to the development of projects by writing drafts of training agreements and forms, reformatting and updating prior paperwork, and generating new documents. The Administrative Assistant should have excellent written and verbal communication skills and feel comfortable editing and revising drafts. Straight Talk Clinic operates in accordance with the latest CDC guidelines: all visitors and employees must wear masks, be screened, and have their temperatures checked. Our team is always considerate of social distancing and are committed to reducing infection risks by disinfecting surfaces and working remotely if possible.

Essential Duties & Responsibilities

• Provide Communications Manager with clerical support (e.g. filing, emailing, & data entry) 
• Assist Communications Manager to draft, edit, and develop the content and format of new documents and forms
• Draft training manuals, corporate appeals, and donor reports with direction from manager
• Revise and repurpose previous drafts and documents
• Handle preparations, scheduling, logistics, and other requirements for presentations/meetings
• Perform other tasks as assigned

Requirements

• Must present a professional appearance and a friendly manner
• Must be dependable and punctual
• Must demonstrate sharp attention to detail
• Respect and maintain the confidentiality of Straight Talk Clinic’s volunteers, partners, and donors
• Proficient with various personal computer software applications (e.g. Microsoft Suite)
• Polished written and verbal communication skills

Benefits

• This position provides valuable experience with operational responsibilities in a nonprofit organization, and a mental health counseling center setting. Candidates can look forward to building mentor relationships and shadowing experienced, knowledgeable clinicians and program managers. We offer our volunteers the opportunity to learn new skills, explore your passion, and most importantly, give something back to your local community. Volunteers are highly valued members of the STC team as we believe our volunteers have a significant impact in helping achieve STC's mission. STC will provide reference letters for all volunteers who successfully complete a placement with us.