Senior Project Manager

TITLE

Senior Project Manager

POSITION TYPE

Full-time, FLSA exempt 

LOCATION

Remote with up to 10% travel for client and team meetings.

PURPOSE

Creative Fundraising Advisors (CFA) is building capacity as we bring the best and brightest people and ideas to work with our mission-driven, nonprofit clients. We are looking for a dynamic professional with a growth mindset and deep expertise in consulting services project management. Interested applicants should be motivated by the opportunity to contribute to a highly responsive, entrepreneurial environment and have a key role in helping our clients advance their fundraising goals. 

The Senior Project Manager is a new role that is designed to further CFA’s commitment to providing our consultants with the best organizational tools and information to deliver best-in-class service and solutions for our clients. This role will report to CFA’s VP of Client Services and work closely with CFA staff, the President’s Executive Assistant, and project stakeholders to deliver CFA services including Development Assessments, Feasibility Studies, Campaign Planning, Campaign Counsel, and Fundraising Counsel.

The Senior Project Manager will design proactive organizational and information management tools that support CFA’s commitment to delivering best-in-class service and solutions for our clients. This role will report to the Senior Project Manager and work closely with CFA staff, the President’s Executive Assistant, and project stakeholders to deliver CFA services including Development Assessments, Feasibility Studies, Campaign Planning, Campaign Counsel, and Fundraising Counsel.

RESPONSIBILITIES

Strategy and Leadership 

• Launch and oversee a proactive, firmwide project management strategy and monitor updates to project timelines, client milestones, and consultant workload portfolios to inform overall team workload and capacity planning
• Develop, improve, and maintain systems for project management and scheduling in Asana, Calendly, Google Workspace, and other software as needed
• Lead weekly Project Manager team meetings to align on deadlines and needs
• Identify and implement opportunities for process and quality improvements that promote cost reduction
• Oversee Project Managers and assign to client projects
• Prepare and present internal and external reports on project status and other project-related issues

Project Management

• Manage all project tasks to meet client deliverables, including: schedule stakeholder interviews, focus groups, community listening sessions, and other project meetings as requested; collaborate with client to gather all client materials required for the project; send invitations and track RSVPs for focus groups and community listening sessions; assist with the management of campaign pipelines for campaign consulting; coordinate third party vendors for annual giving, marketing, design, videography, and other client-facing vendor relationships; capture and communicate project action items, assign owners and manage to completion
• Schedule and lead internal project kickoff meetings
• Create project process plans, manage timelines, and communicate deadlines to internal staff and clients
• Identify changes to project scope or timeline and work with CFA consultant and operations teams to update project records and issue contract amendments
• Participate in regular meetings with the CFA team, client, and project teams as needed

Client Engagement

• Establish and maintain positive and productive relationships with internal staff, contract partners, and clients
• Provide outstanding customer service; be responsive and timely in responding to questions, concerns, and requests
• Serve as main point of contact to the client, internal team, and contract partners for day-to-day project management and execution
• Interpret and meet client expectations and requirements to ensure outstanding customer satisfaction

REQUIREMENTS

• At least 5 years of direct project management experience, preferably in a small, fast-paced services consulting organization 
• Expert user of Asana (or other similar task management application), Google Workspace, Google Calendar, Calendly, Microsoft Office, and Adobe PDF applications 
• Knowledge and/or experience in fundraising and development
• High sense of urgency, responsiveness, and exceptional attention to detail, with demonstrated success managing multiple, conflicting priorities 
• PMP certification a plus 
• Professional verbal and written communication skills for internal and external audiences
• Adept at organizing, communicating, and collaborating both independently and as part of a team
• Self-motivated, accepts and applies feedback from manager and project stakeholders in a professional manner to meet project objectives

COMPENSATION

Base salary of $75,000 depending on experience and qualifications with a market-based cost of living adjustment where applicable. Full-time employees are eligible for a benefits package including health insurance, 16 vacation days in the first year, 401k match, cell phone stipend, and 13 holidays including your birthday.

TO APPLY

Please send your resume and a cover letter describing how you will bring new project management strategy and expertise to CFA with “Senior Project Manager” in the subject line to: apply@creativefundraisingadvisors.com