Board Relations Associate

Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time, and bring about positive change. We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice is a 501(c)(3) charitable organization with a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Tallahassee, Miami, Honolulu, New York, Philadelphia, Denver, Seattle, Bozeman, and Washington, DC.

Earthjustice Action is a separate 501(c)(4) social welfare organization founded to defend and strengthen bedrock environmental laws and ensure they remain intact and enforceable. Through lobbying, advocacy, and education, Earthjustice Action is building a movement to defend the environment and public health.

Working under the direction of the President, senior staff, the Executive Vice President and Chief of Staff, and reporting directly to the Board Relations Manager, the Board Relations Associate is responsible for supporting the planning and execution of board meetings, maintaining updated and accurate board files, and providing project and scheduling support to the Board Relations Manager, the Board, the Executive Vice President and Chief of Staff, and board staff liaisons for Earthjustice as well as Earthjustice Action, pursuant to a resource sharing agreement between the organizations. The Board Relations Associate acts as a liaison for collaborative connections with the staff and Boards, implements best practices, and supports strategic initiatives to enhance board engagement and effectiveness.

This is a hybrid position based out of Earthjustice’s San Francisco, CA Headquarters office.

Responsibilities

Board Support and Project Coordination

Supporting planning for board meetings three or more times per year, including:

• Aid in drafting board agendas, board materials, and email communications, under the direction of the Board Relations Manager;
• Supporting all aspects of the board meeting including the agenda, activities, A/V support, logistics, meals, transportation, guest bios, and other needs as required for meetings;
• Coordinating meeting and travel arrangements for board and staff attendees, including tracking trustee/board member and their guests’ attendance, ground transportation, and lodging arrangements;
• With the Board Relations Manager, serving as liaison with meeting speakers or other special guests;
• Producing name tags, tent cards, and other materials in advance of board meetings, including organizing shipping of all supplies;
• Responsible for taking minutes at board meetings and onsite committee meetings and tracking meeting follow up items;Researching future meeting locations and location-specific activities in coordination with the Board Relations Manager and Executive Vice President and Chief of Staff;
• Working with events team on preparing, drafting, and tracking emergency and safety preparations, trainings, and protocols; and
• Scheduling run-throughs for board meeting presentations and possible other events taking place at the board meeting.
• Supporting increased Board engagement and improved information flow:
• Scheduling and supporting webinars, trainings, virtual program presentations, board coffees, and office hours for board learning and program engagement;
• In coordination with the Board Relations Manager, responding to requests for information from Trustees/Board members and staff; and
• Developing and sending communications in collaboration with the Board Relations Manager.
• Maintaining Board, Committee, Trustee/Board Member and Governance Records and BoardEffect site:
• Tracking detailed information about the Board and organizing and maintaining accurate and up to date documents and files;
• Updating Outlook contact lists and BoardEffect site with latest information on Board and Honorary Life and former Trustees/Board Member information;
• Updating and maintaining information, and managing access to BoardEffect site and ensuring that individuals have the tools needed to access information;
• Updating the development database, with information including Trustee/board member term dates and contact information, Trustee/board member attendance at board events, and emails sent to the Board and Honorary Life Trustees; and
• Updating and improving information about the Board on Atlas, Earthjustice’s internal intranet.

Providing administrative support to board committees, working in tandem with senior staff liaisons and the Board Relations Manager, including:

• Scheduling committee meetings
• Tracking committee to dos and next steps, and update necessary meeting materials;
• Tracking committee members attendance and sharing information with the relevant senior staff and staff liaisons;
• Drafting and distributing committee meeting minutes or notes, follow up documents, and committee documents under the direction of the Board Relations Manager.

Assisting with the creation, production and editing of written meeting material (board book and board brief/council book) for each board meeting and at other times as directed by the President, including:

• Establishing and maintaining a schedule for submission and review of draft materials by the President and other senior staff;
• Ensuring proper proof-reading and copy editing of draft materials to eliminate errors and ensure consistency, hiring independent contractor support as needed; and
• Assisting with developing written materials on Earthjustice’s and Earthjustice Action’s work and repurposing other writings such as grant reports and website articles to provide additional program-related content.

Qualifications

• Bachelor’s degree preferred; meeting planning certification or project management certification a plus.
• 2-year minimum work experience necessary as is experience working in a non-profit setting.
• Demonstrated experience supporting and interacting with a board or donors; providing administrative support for senior staff; and maintaining confidentiality is a must.
• Experience collaborating in a team or group culture that produces collective rather than individual work products is highly preferred.
• In-depth proficiency with Word, Excel, PowerPoint, Outlook, Adobe Reader; Microsoft 365, and Acrobat. Useful but not essential—working knowledge of InDesigh, HTML, Monday.com, graphic design, website design, desktop publishing and project management software.
• Ability to organize, prioritize and manage multiple tasks, sometimes under time pressure and facing unexpected challenges, with excellent results.
• Focus and strong attention to detail, including the management of complex information.
• Ability to take change in stride, overcome obstacles and adapt to unforeseen conditions; successful at on-the-fly adaptation when needed.
• Excellent interpersonal skills, high emotional intelligence and good judgment about people and situations.
• High degree of integrity, and ability to maintain confidentiality.
• Highly dependable and able to meet deadlines consistently.
• Ability to represent Earthjustice and Earthjustice Action with tact, diplomacy, discretion and professionalism in interactions with important donors, board members, vendors, staff and program partners.
• Excellent written and in-person communications skills.
• Valid driver’s license and ability to drive in various terrains.
• Available for business travel 10 or more days per year as required for board meetings.
• Demonstrated proofreading skills.
• Contributes towards an equitable and inclusive work culture that encourages partnership, active listening, and integrating diverse perspectives.
• Supports Earthjustice’s core values of partnership, inclusion, justice and excellence.

We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment. Salaries at Earthjustice are determined by experience level and working location.

Salary range in San Francisco, CA: $104,300 - $115,900 To Apply:

Interested candidates should submit the following materials via Jobvite by July 21, 2025 to be considered.

• Resume
• Cover letter

Please reach out to jobs@earthjustice.org if you are having technical difficulties submitting your application. No phone calls, drop-ins, or hard copies. Earthjustice only accepts resumes submitted for positions that are currently open. Unsolicited resumes, or resumes for posted positions that are not submitted via the online application process (where available), will not be reviewed or retained. Earthjustice is driven by a passion for justice, inclusion, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position. For positions located within the City and County of San Francisco Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records. For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring. #LI-Hybrid

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