Association Meetings and Events Contracts Manager

The Choice is facilitating an immediate temporary-to-hire opportunity for our client, a higher education association in the public health space.

This is a newly created position in the organization that will directly support the contracts process for their meetings, conferences, and event programming for members. This will include contract coordination, invoice processing, budget tracking, and ensuring the department runs smoothly and efficiently.

The ideal candidate will have:

• A completed Bachelor’s degree or higher.
• At least 5 years of relevant experience (or 3 years with a master’s degree) Meetings/events/association/membership space would be a strong fit.
• Previous experience supporting event/vendor contracts processes preferred
• Experience with DocuSign, Anybill, and financial systems preferred
• Strong skills in Excel (advanced formulas, conditional formatting, hyperlinking)
• Full ability to work a hybrid schedule in Washington DC and travel to some occasional events out of the area.

Job Duties will include:

• Processing 100+ contracts annually through DocuSign
• Tracking internal approvals and ensuring documentation is complete (W-9s, addendums, etc.)
• Maintaining and archiving fully executed contracts
• Providing weekly contract status updates to department leadership
• Collecting and processing team invoices weekly using Anybill
• Allocating transactions to appropriate budget codes and tracking approval workflows
• Researching payment statuses and supporting vendor onboarding (including W-9s)
• Building and maintaining custom Excel templates for 15 budgets and summary sheets
• Supporting team with template use during the annual budget process
• Reviewing completed budgets with relevant staff to ensure accuracy
• Submitting expense reports on behalf of department leadership
• Providing occasional admin support (scheduling, meeting notes)
• Participating in onsite support during the organization’s Annual Session & Exhibition

Schedule: The organization has a 35 hour work week. Currently, the required in office schedule is Tuesday-Thursday in office (Monday/Fridays remote). However, starting October 6th, the organization is transitioning to 4 days a week in office (Monday-Thursday in office, Fridays remote). The office is located in close walking distance to all Metro lines.

Salary: Mid-70,000s

Benefits: Available after the first interview