Government Contracts Manager

Government Contracts Manager

(Boston and Waltham)

The Government Contracts Manager is an organized and proactive leader who will manage youth contract enrollments, invoicing, and grant deliverables at More Than Words (MTW). The Manager reports to the Associate Director of Policy & Government Relations and is accountable for managing government grants and fee-for-service contracts from local, state, and federal sources. The role includes a range of tasks from administrative (grant enrollments, creating invoices) to strategic (optimizing enrollments across the teams, developing new systems) and collaborates closely with and is supported by staff in admissions and finance. The Manager will be on a particular mission increase the percent of our youth team who are funded and expand fee-for-service funding.

About More Than Words

More Than Words (MTW) is a nonprofit social enterprise that empowers youth, ages 16-24, who are in the foster care system, court involved, homeless, or out of school to take charge of their lives by taking charge of a business. MTW offers job training opportunities and transition support services to equip youth with first-hand experience working as a team to operate retail and online businesses and to develop the tools to enable them to make progress around education, employment and life goals. The MTW model is premised on the belief that an actual job – one which provides hands-on, real-world training combined with high expectations, accountability and opportunities for personal development, is the best way to equip youth with marketable skills critical for success in work, college and life. 

MTW is committed to ensuring our staff and board reflect the racial and ethnic diversity and lived experiences of the young adults we are privileged to serve. People of color are highly encouraged to apply.

Key responsibilities of this position include, but are not limited to:

Government Fee for Service Contracts (60%):

·       Manages a portfolio of 7+ fee for service government contracts, currently including Department of Children and Families, Department of Mental Health, Department of Transitional Assistance, Safe & Successful Youth Initiative, Workforce Innovation and Opportunity Act, SNAP E&T and Neighborhood Jobs Trust.,

·       Tracks invoicing, enrollments, outcomes, and relationships, and recording youth affiliations in Salesforce database across all contracts.

·       Collaborates with admissions and youth development teams to secure service referrals for youth, and proactively communicates with agencies including the Department of Children and Families and Department of Mental Health.

·       Complete enrollments and record keeping for enrollment-based contracts, including completing enrollment paperwork, maintaining files, and completing entries into state databases as needed (e.g., MOSES, PATH).

·       In collaboration with Associate Director of Policy & Government Relations, proactively and strategically reviews youth team to maximize fee for service funding opportunities for each youth and MTW overall. Makes recommendations for new programs or programs to exit to optimize funding based on our youth population.

·       Maintains and regularly audits youth files to ensure compliance on government contracts, including for SNAP E&T, DTA, NJT, and WIOA.

Managing Deliverables & Reconciling (30%):

 ·       Collaborates with Grants & Giving Manager and Associate Director of Policy & Government Relations to track and manage government grant deliverables, including narrative and financial reporting. Coordinates and leverages resources within development and finance teams to ensure all deliverables are met.

·       Prepares regular/monthly reports to reconcile government funding tracked in Salesforce with financial tracking in QuickBooks from both government fee for service contracts and grants. Collaborate with finance team to identify and fix errors and follow-up on outstanding payments.

·       In partnership with Associate Director of Policy & Government Relations, the CFO and finance team, regularly reviews and update government budgets to keep staff billing up to date and ensure 100% spend-down on all government cost-reimbursement contracts.

Department & Policy Support (10%):

·       Flexibly provides support for Associate Director of Policy & Government Relations in tasks related to policy and advocacy, including potentially tracking RSVPs for events, coordinating meeting logistics, attending meetings, scheduling youth, and supporting youth participation.

·       Flexibly collaborates as a member of the development department by participating in special projects, meetings, and public-facing opportunities to support community engagement and fundraising goals. Stays up to date and engaged with the organization as a whole to inform conversations.

Candidates should possess the following competencies and qualifications:

Note: This is a growth focused role and on-the-job training is expected. Passionate and learning-focused candidates with both strengths and growth areas on these responsibilities, skills, and qualifications are encouraged to apply.

An ideal candidate will be passionate about the MTW mission and be motivated by results and hitting goals. They do not need prior knowledge or experience with government grants but do need a strong desire to learn and most of all, a strong detail-orientation and LOVE of being organized. The candidate should be meticulous and fanatical about deadlines, appreciate the value of data and tracking, and have strong planning and follow-through skills. The candidate should also be responsible, flexible, hardworking, ethical, trustworthy, sincere, and committed to personal growth in racial equity.

Additionally, a strong-fit candidate will also have:

• Experience working in a mission-driven or nonprofit setting in an administrative role.
• Prior experience with contracts, financial systems, youth work, or data analysis is a plus.
• Lived experiences similar to the young people we serve is desirable.
• Ability to support occasional evening work for events.
• Ability to sit and work at a computer for long periods of time.

Benefits:

• Medical and Dental Insurance
• 401K
• Generous paid vacation and sick time
• Significant growth opportunities and professional development
• Employee Discounts

Compensation: $52,000 - $57,749; commensurate with skills and experience

To apply:  please go to https://mtwyouth.bamboohr.com/careers/36?source=aWQ9Nw%3D%3D and include a resume and cover letter.

MTW’s Boston and Waltham sites are commuter friendly and are conveniently located near public transportation. 

Background Checks

More Than Words requires all staff, service members, volunteers, board members and youth over 18 years of age to undergo background checks. More Than Words is a CORI friendly organization and reviews CORIs on a case-by-case basis.

MTW EEO Statement

MTW is an equal opportunity employer, fully committed to achieving a diverse and inclusive workplace that embraces and encourages applicants of every background. The organization's policy regarding equal employment opportunity means that all decisions regarding recruitment, hiring, benefits, wage and salary administration, scheduling, disciplinary action, and termination will be made without unlawful discrimination on the basis of sex, gender, race, color, age, national origin, religion, disability, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, citizenship status, pregnancy or maternity, veteran status, or any other status protected by applicable federal, state or local law. If you require reasonable accommodation in completing an application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to recruiting@MTWyouth.org.