Reporting to the Board of Directors, the Executive Director is responsible for providing the overall leadership necessary for Neighbors Immigration Clinic (NIC) to achieve its mission. The Executive Director is primarily responsible for managing the organization’s day-to-day operations, leading the organization’s fundraising efforts, directing the advocacy and public education work, development of NIC's staff, and serving as the primary spokesperson for the organization. Additionally, the Executive Director will ensure that the organization is fiscally sound and that its internal and external communications, donor development, fundraising, and legal program are fulfilling the organization’s mission and serving the organization’s clients throughout the state.
The Executive Director must maintain a working and current knowledge of the legal needs within the immigration community. They must be a leader adept at balancing internal management with external impact and visibility. The individual must be an outstanding communicator who is able to effectively convey the mission and activities of NIC to a variety of constituencies, including potential and existing clients, as well as to the broader public.
Leadership and Vision:
- Establish a clear vision for the continued growth and expansion of the organization. Provide direction to guide programs that align with the organization’s vision.
- Serve as an effective and visible spokesperson, effectively articulating the organization’s history, legal program, and mission.
- Represent the organization in the media, increase public awareness, and broaden the organization’s reputation to strategic constituents.
- Initiate and strengthen relationships and collaboration with a wide variety of stakeholders including immigrant communities, nonprofits, churches, government agencies and officials, law firms, volunteers, community leaders, and the national Justice For Our Neighbors (JFON) network who are connected to NIC’s mission and purpose.
- Work in partnership with the board and staff to carry out policies approved by the board.
- Create and execute a short-term and long-term strategic plan for the organization.
- Set a good example to staff and stakeholders by prioritizing self-care practices.
- Promote an organizational culture of transparency, equity, diversity, and inclusion.
- Work closely with the Board Treasurer, auditors, banks, and other financial institutions to ensure the sound management of NIC’s operations, including budgeting, payroll, receipts, disbursements, internal controls, audits, and internal and external financial reporting.
- Oversee bookkeeping and other accounting tasks.
- Prepare and revise budgets and financial reports for presentation to the Board.
- Work with the Board Treasurer to ensure oversight of the organization’s budget is in line with the objectives set by the board.
- Develop a fiscal year budget that is sustainable and fiscally responsible.
- Ensure the audit and other fiscal reports are prepared and filed in a timely manner.
- Monitor bank accounts and correspond with our accountant.
- Prepare and monitor budget; prepare budgets for grant proposals.
- Run payroll.
- Maintain a relationship with the bank.
- Monitor compliance with IOLTA regulations.
- Establish a fundraising plan that ensures financial stability for the organization.
- Prospect and cultivate established and new donors annually.
- Grow a donor portfolio of the top 10% of NIC donors.
- Solicit and acknowledge individual donors annually.
- Plan and execute an end-of-the-year campaign.
- Research and apply for grant funding.
- Submit grant reports in a timely manner.
- Steward all donors through an active social media platform.
- Design and send quarterly donor communications through email newsletters.
- Oversee data hygiene maintenance and utilization of the organization’s donor database.
- Recruit a diverse applicant pool for all staff and intern hires.
- Conduct hiring and onboarding for all staff, volunteers, and interns.
- Supervise all staff, volunteers, and interns.
- Ensure staff onboarding paperwork is completed and submitted in a timely manner.
- Develop and revise job descriptions of staff and perform bi-annual reviews.
- Ensure, by effective management and leadership, that the day-to-day operations are professionally and efficiently organized and administered including timely vendor payments.
- Work with the Personnel Committee to prepare and revise personnel policies.
- Negotiate contracts, leases, and ensure proper maintenance of the organization’s records.
- Oversee vendors for office supplies, copier, internet, rent, etc.
- Manage staff benefits.
- Manage staff timesheets, vacation, reimbursements, etc.
- Manage insurance requirements.
- Manage all legal requirements related to the organization: state charitable solicitations, certificates of good standings, incorporation licenses, program and financial audits, etc.
- Oversee website and social media account to inform communities and stakeholders.
- Implement NIC’s advocacy efforts for immigrant and refugee rights.
- Implement NIC’s educational efforts for non-immigrant audiences, including Immigration 101 presentations.
- Implement NIC’s educational efforts for immigrant audiences, including ‘know your rights training’, policy updates, general information sessions.
- Establish and maintain relationships with satellite site partners and coordinate remote clinic logistics.
- Keep apprised of the work of the legal team including the Legal Director, staff attorneys and contract attorneys. The Executive Director does not provide direction or supervision with reference to legal decisions made, but should maintain awareness of the casework of the clinic.
- Work with the Board Chair to develop the agenda for monthly Board meetings.
- Implement policies, programs, goals, and objectives as established by the board.
- Present the board with the status of the organization’s current activities.
- Engage the board in meaningful participation to further the organization’s goals.
- Maintain an effective and collaborative relationship with the board.
- Work with members of the board to identify and help recruit new board members who will add diversity to the board and whose talents, interests, and commitment will help to further NIC’s mission.
- Commitment to Diversity, Equity, and Inclusion
- Lived experience and/or deep knowledge of immigration within Kentucky
- Willingness to fundraise or experience with fundraising
- Strong leadership skills, preferably managing staff and overseeing human resources and finance
Neighbors Immigration Clinic is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email email@example.com. If you are selected for an interview, you will receive additional information regarding how to request accommodations for the interview process.