Executive Assistant

Executive Assistant

Centro de Trabajadores Unidos en Lucha (CTUL)

Organization Summary

Centro de Trabajadores Unidos en Lucha (CTUL) is a worker-led organization where workers organize, educate, and empower each other to fight for a voice in their workplaces and in their communities. We partner with other organizations and leaders to build a movement to win racial, gender, and economic justice. We identify the root causes of injustice and work to shift the balance of power between those who have it and those who don’t to improve the lives of our communities for present and future generations. Visit www.ctul.net to

learn more.

Position Description

The Executive Assistant guides the administrative functions at CTUL, and is a key member of the Administration team. The main responsibilities for this position include providing support to the Executive Director, working within the Administration Team to provide administrative support for the organization, managing the CTUL Board of Directors, and coordinating logistics around meetings, retreats, interpretation and translation needs, and internal communications. The Executive Assistant is a confidential employee.

CTUL operates under a collective bargaining agreement with Minnesota Newspaper & Communication Guild, TNG-CWA Local 37002. The Executive Assistant is a confidential employee and is not represented for purposes of collective bargaining by the Guild.

Responsibilities

Responsibilities may include but are not limited to the following:

Executive Support:

• Provides administrative support to the Executive Director through meeting scheduling and prep, calendar and email management, and regular check-ins
• Thought partnership with the Executive Director
• Supports developing and updating organizational processes and policies
• Manages the Board of Directors by regularly communicating with Board members, coordinating logistics and creating materials for all board meetings, events, trainings, annual retreat and annual board elections
• Prepares and edits correspondence, communications, presentations and other documents for the Executive Director and the Board of Directors

General Administration Support:

• Coordinates logistics around and takes detailed notes during internal meetings including staff meetings, management meetings and union negotiations
• Coordinates organizational communications and reminders, including the CTUL calendar
• Distributes meeting minutes and follows up on action items
• Along with the administration team, manages Google Workspace administration (calendar, drive, email) & training for CTUL staff
• Provides technical support to staff, including for online databases, Google Suite Tools and Zoom
• Monitors the Operations email account and directs emails to the appropriate persons
• Supports internal communications, including managing written translation needs
• Secures or provides interpretation support for meetings
• Administers organizational Signal chats, including those for staff, leads, directors and board members

Qualifications

• Project management or coordination experience
• Highly organized and detail oriented with experience using spreadsheets, filing systems, and other tools to support in tracking and managing projects
• Familiarity with online calendars, cloud systems and google suite
• Problem solving ability
• Discretion and demonstrated ability to manage confidential information
• Strong communication and listening skills
• Fluency in both English and Spanish
• Have a flexible schedule, including some early mornings, evenings and weekends (typically 1-2 weekend days per month)

Preferred Experience

• 2 -3 years experience in administrative work
• Experience directly supporting senior executives or high level management.

Other Expectations

• Commitment to social, racial, and economic justice work as part of a multi-racial team
• Excellent communication and relationship-building skills
• Capable of working both independently and as part of a team
• Ability to deal with ambiguity, cope with change, and comfortably handle risk & uncertainty

Salary & Benefits

This is a full-time, salaried position with benefits. CTUL has a tiered salary range set by the Staff and Board based on the principles of economic justice and inclusion. This salaried position is currently compensated at $56,843.66 per year with an annual raise. Benefits include an annual 5% bonus which can be used towards a retirement fund, and paid time off including holidays, sick time, recuperation, and vacation time. This is a hybrid position and will be expected to regularly work in the office, with occasional work some evenings and weekends.

How to Apply

Send a cover letter and resume to operations@ctul.net using the subject line “Executive Assistant.”

Applications will be accepted and reviewed until the position is filled.

CTUL is an equal opportunity employer and encourages applications from people of color as well as persons with disabilities, LGBTQ individuals, women, immigrants, folks from working class backgrounds, and formerly incarcerated people.