Operations Manager

Job Title:   Operations Manager

Reports to:  Senior Operations Director

Start Date:  ASAP

Salary range: $75,000-$100,000

Location: Remote with occasional in-person time

Greenlight America is a new organization that mobilizes grassroots power to win local siting and permitting campaigns for clean energy projects. We do this by partnering with local groups and activists to run strategic campaigns that win approval for clean energy projects in their communities. Our founding team has led some of the largest grassroots organizing networks in the country, and we are building a scalable model for engaging and mobilizing local residents in support of clean energy. 

POSITION OVERVIEW: 

The Operations Manager will play a crucial role in supporting the Senior Operations Director in ensuring the smooth operation of Greenlight America. This includes managing daily operations, systems management and optimization and ensuring the organization's foundations are strong and adaptable. The ideal candidate will have a strong background in operations management, a creative and risk-taking mindset, and a focus on scaling during a period of growth. 

A successful candidate for this position will have excellent problem-solving skills, the ability to think strategically, and a hands-on approach to managing day-to-day operations. They will be adept at juggling multiple priorities and will possess a strong sense of initiative. The ideal candidate will have experience working in a nonprofit setting, a deep commitment to the mission of accelerating the clean energy transition, and a track record of successfully supporting organizational growth and development. They should be highly organized, detail-oriented, and comfortable working both independently and as part of a team.

The position is remote and reports to the Senior Operations Director.

PRIMARY ROLES AND RESPONSIBILITIES

Operations

• Manage the day-to-day operations of the organization, ensuring efficient systems and processes are in place.
• Enhance operational systems and administrative support services through improvements to each function and coordination between functions.
• Manage the contract request and regrant process by coordinating with staff, partners, vendors, and consultants, ensuring timely follow-up and submitting draft agreements for review and approval.
• Monitor and manage the progress and status of invoices and bills to ensure timely processing and payment.
• Prepare and distribute board meeting materials; take minutes at Board meetings.
• Manage the logistics for staff retreats and staff events.
• Support in the preparation and submission of required regulatory filings.
• Ensure compliance with federal, state, and local regulations.

Human Resources

• Serve as a point of contact on HR related matters, including recruitment, new hire setup, new hire orientation, benefits, payroll, and on-boarding.
• Manage HRIS system(s).
• Manage and maintain personnel records of employees ensuring all necessary documentation is kept up to date.
• Maintain knowledge of emerging trends, best practices, and regulatory updates in human resources to ensure compliance and continuous improvement.

Information Technology

• Provide IT support for the organization, troubleshooting basic issues in Google Workspace and other platforms. 
• Other duties as assigned. 

EXPERIENCE AND QUALIFICATIONS

Key Qualifications 

We are especially interested in candidates with the following qualifications: 

• 3+ years experience of relevant professional experience in operations management.
• 1+ year experience in human resources.
• Experience in improving operational systems and managing organizational growth.
• Ability to analyze and resolve complex issues.
• Ability to manage multiple tasks simultaneously.
• Passion for accelerating the clean energy transition  
• Preferred: experience working in support of clean energy

Due to the volume of applicants, we will only contact applicants whose skill sets, and experience meet our needs. 

DIVERSITY AND EQUITY IN OPPORTUNITY:

Greenlight America is proud to be an equal opportunity employer, and an anti-racist

organization that prohibits discrimination in its governance, programs and activities on the

basis of race, color, national origin, age, disability, religion, gender, sexual orientation, gender

identity, genetic information, reprisal, marital status, amnesty, status as a covered veteran,

because all or part of an individual’s income is derived from public assistance or for any other

non-merit based factor. Women, people of color, LGBTQ+ people, and members of other

historically and presently disenfranchised populations are strongly encouraged to apply.

Our goal is for a work experience that has meaning and impact on the world and on our

professional lives, and a workplace where you can feel supported and proud. You can learn more about us at greenlightamerica.org. 

This position also supports Greenlight Action, an affiliated 501(c)(4) organization. While motivated by the same core values, Greenlight America and Greenlight Action operate independently of one another and each organization has its own board of directors.