Administrative Assistant

The Center for Court Innovation is a non-profit organization that works to create a more effective and humane justice system by performing original research and helping launch reforms by guiding justice innovators, nationally and internationally. The Center creates operating projects that have been documented to reduce the use of jail and prison, assist victims of crime, and strengthen communities.

The Business Administration department is seeking an Administrative Assistant. Reporting to the Office Manager, the Administrative Assistant will provide administrative support at the Center’s main office.

Responsibilities include but are not limited to:

• Support reception areas – Greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department;
• Answer and direct incoming telephone calls;
• Order and maintain stock of needed office supplies on all floors;
• Maintain office equipment including copier, fax, and printer. Arrange for maintenance and repair as needed;
• Ensure new staff have access to ID cards and building passes;
• Assist staff with meetings/events planning (e.g., catering, conference room scheduling, meeting set up);
• Receive and distribute incoming mail and packages to staff on multiple floors;
• Help improve internal processes and tools to keep up with growing demands;
• Submit and reconcile expense reports;
• Process incoming invoices;
• Assist with the designing and updating of various manuals/guides; and
• Assist the Office Manager with special projects and additional relevant task as needed.

Qualifications:  The ideal candidate will have a associates degree with at least 4+ years of relevant experience. We’re seeking a well-organized, flexible, experienced professional who thrives in a dynamic, fast-paced team and excels at juggling multiple request and revolving projects. Candidate must be well versed in MS Office (Excel, Word and PowerPoint) and experience with NetSuite, JIRA or other software. Strong oral communication skills and the ability to communicate in a multi-disciplinary setting is required.  Physical demands include the ability to lift up to 25 pounds occasionally.

Position Type: Full-time, 35 hours per week.

Compensation: Hourly rate begins at $30 per hour and is commensurate with experience Excellent benefits package including comprehensive health, dental and life insurance, four weeks paid vacation, paid sick time, TransitChek, Flexible Spending Account plans for health and dependent care, a 403(b) retirement plan and a 401(k) retirement plan with a generous employer match. 

The Center for Court Innovation is an equal opportunity employer. The Center does not discriminate on the basis of race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and seek applications from women, people of color, members of the lesbian, gay, bisexual, and transgender communities as well as individuals with prior contact with the criminal justice system.

As of September 9, 2021, all new hires are required to be vaccinated against the COVID-19 virus, unless they have been granted a reasonable accommodation for medical, disability or religious reasons by the Center’s Human Resources Department.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete an employment eligibility verification document form upon hire. Only applicants under consideration will be contacted. No phone calls please.

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