Coordinator, IT & BI

Title: Coordinator, IT & BI

Manager: Senior Director, Global Information Technology

Department: Information Technology

Location: Washington, DC (At least 4 days per week in DC Office)

Classification: Full-time, Non-exempt

How will you fight for an AIDS-free generation?

We are seeking a Coordinator for the Information Technology (IT) team and the Business Intelligence (BI) team to provide key support for IT/BI functions across the organization. Additionally, the Coordinator will provide light support to the Chief Operating Officer.  The Coordinator serves as a key resource in ensuring effective and efficient operations throughout the US and Africa, which ultimately helps EGPAF reach its mission. 

No two days are alike at EGPAF, but what can you expect in this role?

Administrative Support

·      Organize and track documents and activities.  

·      Provide training support including logistics and preparing meeting materials for in-person and virtual meetings.

·      Schedule and coordinate meetings, manage the COO calendar.

·      Prepare reports and presentations.

·      Organize and take notes at team meetings.

·      Support the IT Governance Committee.

·      Process invoices.

·      Organize travel and process expense reimbursements for IT and BI Directors and the COO.

·      Coordinate with members of the IT and BI teams to distribute all new incoming awards and amendments for the Foundation.

·      Serve as IT and BI point of contact for vendors.

·      Establish a strong rapport with team members to facilitate proactive and supportive communication.

·      Other duties as assigned.

General Support:

·      Onboard new EGPAF staff by providing in-person or virtual IT overview session for colleagues.

·      Manage IT local and international shipping needs via FedEx, DHL, USPS, and UPS, working in conjunction with EGPAF’s administration team.

·      Liaise with IT members regarding system maintenance.

·      Complete required data entry for key systems.

·      Generate reports and conduct basic data analysis.

To be successful, you will have…

·      Minimum of 1+ years of relevant experience

·      Excellent organizational skills and sharp attention to detail

·      Strong desire and ability to learn new processes, systems and tools

·      Proficiency in full suite of Microsoft 365 apps, including Word, Excel, and PowerPoint

·      Excellent communication skills (oral and written), including writing, copy editing, and formatting skills

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. 

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B), and we strongly encourage those with the following identities to apply: BIPOC, women and non-binary, LGBTQIA+, individuals with disabilities, veterans, and other members of historically underrepresented communities.

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.  

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org.