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Grant & Contract Coordinator

Job Description Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

Job Description

Job Description

  • Monitors spending on all federal, non-federal, and internal grant accounts. Analyzes monthly financial reports and ledgers for accuracy, recommends and initiates action to correct discrepancies and follow-up until resolved. 
  • Prepares drafts of financial sections for components of grant and supplement applications, including draft budgets and budget justifications. Coordinates with sub-award administrators to assist with preparation of financial materials for all major grant-related activities.
  • Manages the execution of Subawards, Sponsored Consulting Agreements, and Subaward Amendments.
  • Processes cost and payroll transfers.
  • Provides support for pre-award and/or post-award activities relating to grant and contract proposal and funding within department.
  • Pre award activities includes reading proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions; preparing applications, developing and preparing budgets, and monitoring regulatory compliance requirements.
  • Post award activities includes account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
  • Partners with University Research Administration (URA) to monitor pre- and post-award activities, such as timely submission of applications and progress reports (RPPRs); requests for no-cost extensions; obtaining sponsor approvals for major changes to project work scope or major changes to anticipated expenditures, etc.
  • Works closely with the Senior Grants Manager to collect grant data for the annual budget.
  • Processes BFI internal (unrestricted) grants such as the BFI Data and Research Awards. 
  • Assists in the review of all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
  • Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
  • Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
  • Performs other related work as needed. 

Preferred Qualifications

Education:

  • Bachelor’s degree in finance, accounting or in a related field.

Experience:

  • Minimum  of 2 years of work experience in a related job discipline.

 Technical Skills or Knowledge:

  • Work experience with grant preparation, including pre- and post- award in a research environment.
  • Working knowledge in administration, accounting or grant and contract.
  • Experience with University research, financial and HR/payroll systems including FAS, AURA, Business Objects.
  • Knowledge of procurement and finance systems.

Preferred Competencies

  • Self-starter with high level of attention to detail.
  • Strong written, interpersonal, and verbal communication skills.
  • Manage multiple projects simultaneously and meet tight deadlines.
  • Excellent organizational skills.
  • Work both independently and as a team member.
  • Superior degree of professionalism.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)
  • Three Professional References Contact Information (required)

Posting Statement

 The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

Job Description Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Data de Início
    1 de dezembro de 2021
  • Prazo para Inscrições
    30 de novembro de 2021
  • Educação
    Ensino Superior Requerido
  • Nível profissional
    Profissional
Compensação
USD $27 - USD $28
/ hora

Benefícios

https://humanresources.uchicago.edu/benefits/

https://humanresources.uchicago.edu/benefits/

Localização

Virtual
O trabalho pode ser executado em ou perto de Chicago, IL
Local Associado
Chicago, IL, USA

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