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Managing Director, Purchasing & Special Projects

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Publicado há 21 dias

Position Description

The Managing Director of Purchasing & Special Projects will have a commitment to quality work in a community-based organization with an ability to work independently as well as a team. The candidate will possess superior organizational skills with the ability to work through barriers and take a proactive approach in reviewing current purchasing systems and procedures, making recommendations and implementing changes. The role will have a clear project focus, supporting the purchasing function at a strategic level to help achieve objectives required to aid operations of existing and new programs and departments.

 

Essential Job Functions

The following duties are mandatory requirements of the job:

  • Develop and execute the Agency’s purchasing strategy, workflow, and policy and procedures as it relates   to procurement
  • Leads and directs the work of Centralized Purchasing staff, overseeing the organization’s purchasing functions
  • Applies purchasing concepts, practices, and procedures to facilitate savings
  • Works with staff and department supervisors to research item specifications and compatibility to purchase the most appropriate cost-effective products
  • Ensures items purchased are compliant with program/funder’s requirements
  • Ensure goods and services are bought at the most competitive price and delivered on time
  • Analyzes changes in materials and supplies to find ways to improve quality and reduce cost
  • Establish strategic relationships with key suppliers
  • Identify new suppliers, negotiating terms and supply agreements where appropriate
  • Evaluate bids based on program needs
  • Foster close working relationships with associated programs and departments
  • Monitor the department’s work with vendors to ensure service, accountability, value, and efficiency
  • Continually improve purchasing methods and drive down external spending
  • Train staff on purchase requisition(s)/purchase order process
  • Oversees maintenance of purchasing files and records (requisitions, purchase orders, vendor information, etc.)
  • Reviews purchasing records for accuracy
  • Responsible for the financial reporting on purchasing transactions
  • Manages purchasing workflow from requisition to completed purchase order
  • Supervises purchasing clerk
  • Create and monitor a system of controls, procedures, and forms for the recording of fixed assets
  • Recommend any updates to accounting policies affecting fixed assets to management
  • Allocate tag numbers to fixed assets to effectively track them
  • Record fixed asset acquisitions and dispositions in the Fixed Asset Management system
  • Recommend fixed assets that should be disposed-off to management
  • Serve as company representative at any audits relating to fixed assets facilitated by a government agency · Conduct periodic reviews of the fixed asset schedule to determine dispositions
  • Carry out inventory counts of fixed assets physically semi-annually
  • Coordinate and manage assigned projects
  • Develop a detail project plan to monitor and track progress
  • Establish project scope and manages team to ensure coordinated effort
  • Coordinate internal resources and third parties/vendors for the flawless execution of projects.
  • Meet budgetary objectives and adjust project constraints based on financial analysis.

 

Other Responsibilities 

The following duties are to be performed as assigned by the supervisor:

  • All other tasks requested and/or assigned by the supervisor

 

Education and Certification

  • Bachelor’s degree preferred or a combination of education and 5 years’ relevant work experience

 

Special Skills and Knowledge

In addition to the above-listed job responsibilities and educational requirements, the ideal candidate for this position possesses most or all the following:

  •  Strong leadership and organizational skills
  •  Excellent written, verbal, and interpersonal communication skills
  •  Self-starter that can function at a high level with minimal supervision
  •  Adaptable to changing priorities and deadlines
  •  Intermediate to Advanced knowledge of Microsoft Office Suite; e.g. Word, Excel, Outlook, etc.
  •  Appreciation of customer service expectations and cost demands of business operations

 

Position Description

The Managing Director of Purchasing & Special Projects will have a commitment to quality work in a community-based organization with an ability to work independently as well as a team. The candidate will…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Educação
    Ensino Superior Requerido
  • Nível profissional
    Gerencial

Benefícios

  • Health insurance (medical, dental and vision plans)
  • Retirement savings plans (with an excellent matching program)
  • Life insurance (basic and supplemental)
  • Short & long-term disability
  • Textbook reimbursement
  • Paid time off & holidays (12 holidays per year and 4+ weeks paid days off per year)
  • Paid childcare leave
  • Remote work environment
  • Flexible work arrangements


  • Health insurance (medical, dental and vision plans)
  • Retirement savings plans (with an excellent matching program)
  • Life insurance (basic and supplemental)
  • Short & long-term…

Localização

Temporariamente Remoto
O trabalho pode ser executado em ou perto de New York, NY
Local Associado
307 W 38th St, New York, NY 10018, USA

Como se inscrever

When applying, please include both a cover letter and resume.

When applying, please include both a cover letter and resume.

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