Coordinator, Programs - Point Foundation Scholarship Fund

Join Point Foundation as a Coordinator, Programs: Empower LGBTQ Scholars and Shape Futures

Are you passionate about making a meaningful impact in the LGBTQ community? Point Foundation invites you to take on a pivotal role as the Coordinator, Programs. In this position, you'll be instrumental in supporting our vibrant scholarship programs through meticulous administrative oversight and communication management.

At Point Foundation, we foster a culture of teamwork and collaboration, where your dedication and adaptability will thrive. As the Coordinator, Programs, you'll join a supportive environment committed to promoting equity and inclusion across all responsibilities. You'll have the opportunity to amplify the voices and achievements of LGBTQ college students, helping them navigate and succeed in higher education.

Point Values

Accountability, Authenticity, Diversity Equity and Inclusion, Empowerment, Innovation and Integrity & Trust

DEI at Point

Point Foundation recognizes that LGBTQ, racial, and social injustices exist in our nation and is committed to intentionally cultivating diversity, equity and inclusion in every aspect of the organization.

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Position Overview for Coordinator, Programs

The Coordinator, Programs plays a pivotal role in supporting Point’s vibrant scholarship programs through essential administrative functions. This position requires meticulous management of Point’s scholar database and execution of extensive scholar communications. Additionally, the Coordinator assists with various initiatives including the Community College Conference, BIPOC Expert Coaching Series, and Career Exposure opportunities.

This individual will thrive as a collaborative team member with a strong dedication to serving the LGBTQ community. We seek a detail-oriented professional capable of managing multiple priorities and demonstrating exceptional interpersonal skills. At Point Foundation, we cultivate a dynamic, teamwork-oriented culture, making adaptability and collaborative spirit essential qualities for success.

Reports To: Senior Manager, Scholar Advocacy

Status: Full-Time, Administrative Non-Exempt

Reports To: Senior Manager, Scholar Advocacy

Status: Full-Time Administrative Non-Exempt

Location: Los Angeles region Point Foundation Staff currently works fully remote but only applicants that reside in one this region will be considered for this role.

Compensation: $24/hour

PRIMARY RESPONSIBILITIES

Scholar Records & Communications

• Maintain precise administrative records using Point’s database system(s), primarily AirTable; accurately track and document scholar information and engagements within the program database.
• Manage mass scholar communications, including drafting, designing, distributing, and tracking weekly targeted email campaigns and bi-monthly scholar newsletters.
• Develop and manage assessment surveys across organizational platforms (e.g., AirTable, Survey Monkey) to gather feedback, track scholar requirements, and optimize operational efficiency.
• Oversee enrollment verification processes, including monthly data preparation for submission to the National Student Clearinghouse, and semi-annual collection, review, and verification of transcripts.

Programming Coordination

• Coordinate logistical and organizational aspects of Point’s virtual programming, including calendar management, registration/attendance messaging, and production assistance (e.g., chat monitoring, attendee admission, recording management).
• Support inter-departmental and external communication channels to offer guidance, redirect inquiries, and share updates as needed.
• Provide occasional support with basic Scholar Advocacy calls as capacity allows.
• Offer additional programmatic support as required by Scholar Advocacy & Enrichment, and Recruitment & Selections departments.

Cross-Departmental Collaboration

• With Finance Team, maintain transparent communication regarding scholar details, outstanding requirements, scholar standing, and funding access.
• With Development Team, gather and track data relevant to organizational partners; facilitate scholar-to-alumni transitions in Point’s database system.
• With Recruitment & Selections Team, gather and clean data to import new scholar cohorts to Point’s database twice annually.
• Other duties as required.

REQUIREMENTS

• Two+ years of experience in administrative support and/or program coordination.
• Proficiency with MS Office 365 applications (e.g., Excel, SharePoint, Outlook).
• Strong written and verbal communication skills.
• Prior experience with database management preferred.

Essential Skills

• Exceptional attention to detail, along with strong time, resource, and project management abilities.
• Independent task prioritization and initiative-taking capabilities.
• Willingness and aptitude to continuously learn new platforms and processes.
• Effective communication with diverse internal and external stakeholders.
• Collaboration within a team encompassing various backgrounds, identities, and perspectives.
• Management of sensitive data with a commitment to confidentiality.

General Requirements

• Passion for Point’s mission and enthusiasm for articulating the organization’s philosophy, mission, and values.
• Deep understanding of, or connection to, the LGBTQ community and related social issues.
• Dedication to promoting equity and inclusion across all responsibilities and throughout the organization.
• Eagerness to support LGBTQ college students by amplifying their voices, achievements, and needs.
• Occasional night and weekend work to support programming, both virtually an in person.

Core Competencies

• Willing to have a “roll up the sleeves” team player attitude
• Demonstrated creativity, resourcefulness, and flexibility
• Positive “can-do” attitude
• Manage time well
• Team environment and collaboration with other staff members

This job description provides an overview of the scope of the position. This is not a comprehensive list of duties/responsibilities. Point is an equal opportunity employer; women, minorities, and trans individuals encouraged to apply.