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Administrative Assistant

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Publicado há 25 dias

Department: Administration

Full Time or Part Time Position:  FULL TIME

Reports to:  Controller

Exempt or Non Exempt Position:  Non Exempt

Hourly range: $15-$22 hourly

Position Description:

Provides administrative support to the Organization’s staff and Board members as needed.  Must be able to think “out of the box”, be able to adjust seamlessly to daily changes, be able to handle confidential information, and to provide a professional “face” for the Organization.

Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the organization, as well as the liaison to the senior management teams. 

Job Duties:

Assist the department heads as needed with any work issues.  Scheduling appointments, preparing/sending out communications, making travel arrangements, etc.

Assist all staff with administrative functions (making copies, providing assistance with supply orders, etc)

Administrative coordination including serving as receptionist for the office, answering phones, responding to e-mails, picking up and sorting mail, etc.      

Assist with Board of Directors Meeting—secure meeting facilities, coordinate lunches, coordinate with outside speakers, assist with the preparation of presentations and other documents, responsible for back up preparation of minutes and legal notices, and assist as needed at the actual meetings.  

Assist with preparation of staff meetings, including meeting notices and agendas, coordinate lunches, prepare meeting room, etc. 

Responsible for coordinating and securing Board signatures as necessary on checks.

Track all incoming checks to a check log and make timely bank deposits.

Administration and safeguarding of parking validation sheets.       

Responsible for basic maintenance functions of office equipment and scheduling outside repair services as needed  (computers, phones, printers, copier, postage machine, fax)

Primary liaison with building management, maintenance, parking, and security including work order requests, building functions, keys, cleaning, safety training, etc.

Responsible for accounts payable invoice filing for all affiliate organizations.  

Create and enter purchase orders into QuickBooks for all affiliate organizations.

Assist with HR tasks as needed.  

Work with IT Manager/ Affinity (IT Support Company) to stay on top of IT support tickets      

And other duties as assigned

Qualifications:  

Bachelor's degree preferred

Strong work tenure: 5+ years of administrative assistant experience, including supporting executives. 

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.      

Excellent written and verbal communication skills.

 Problem-solving with strong decision-making capability.

Highly resourceful team-player, with the ability to also be extremely effective independently   

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.

Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Desired Professional/Personal Characteristics:

Creative, enjoy working within a small entrepreneurial environment that

is mission-driven, results-driven, community-oriented, ability to exercise good

judgment in a variety of situations, strong written and verbal communication,

administrative and organizational skills, ability to maintain a realistic balance

among multiple priorities. 

Department: Administration

Full Time or Part Time Position:  FULL TIME

Reports to:  Controller

Exempt or Non Exempt Position:  Non Exempt

Hourly range: $15-$22 hourly

Position Description:

Provides administrative support to the Organization’s…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Educação
    Ensino Superior Requerido
Compensação
USD $15 - USD $22
/ hora

Benefícios

Health, Vision and Dental Insurance

Life, ADD, LTD, STD Insurance

403(b)

PTO

Paid Holidays

Health Saving Account

FUN place to work!

Health, Vision and Dental Insurance

Life, ADD, LTD, STD Insurance

403(b)

PTO

Paid Holidays

Health Saving Account

FUN place to work!

Localização

Presencial
1 E Washington St, Phoenix, AZ 85004, USA
Suite 230

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