ONG (Setor Social)
Publicado há 28 dias

Program & Administrative Coordinator, New York

Híbrido, O trabalho pode ser executado em ou perto de New York, NY


Tipo de Emprego:Tempo Integral
Salário:USD $52.000 - $58.000 / ano


Title: Program and Administrative Coordinator, New York

Location: New York, NY (hybrid option - 1-2 days/week in office)

Status: Non-Exempt; Full Time (S2/B2)

Start Date: Immediate

Salary Range*: $52,000 - $58,000

Facing History & Ourselves is a global education non-profit organization that challenges teachers and students to use lessons of history to stand up to bigotry and hate.

The Program & Administrative Coordinator will play an essential role in the support, success and function of the New York office. This cross-functional role supports Program, Development, and the overall operations of the office. This person provides critical operational, financial, and administrative support through managing databases, financial transactions, correspondence, communications, and event logistics with internal staff and external parties. In addition to the regional activities and support roles, this person holds memberships on various cross-functional teams, which links them to other administrative Staff and project groups throughout the organization.

Responsibilities Include:

Program Administration Support (70%)

  • Support the NY Program team with data related information, including continuing teacher and leader education (CTLE) and Certificates management for area teachers
  • Assistant with periodic and miscellaneous project reports for the Program team in Salesforce, including workshop/event information and record maintenance.
  • Support in-person and virtual Program-related events in the region. Responsibilities may include: catering orders, supplies, courier needs, in-person facilitator support, and supply management (for in-person events) and QR code maintenance and digital communications manager (DCM) (for virtual events.)
  • Process vendor and speaker payment requests
  • Manage inventory and supplies for Program team
  • Support Program team with various requests and needs, including note taking, requests for Speakers, as well as ordering of books, marketing and swag.
  • Manage the Teacher Advisory Groups for New York and New Jersey with respective Program Staff for each location. Assist in planning and logistics for various in person meetings and events, as well as communication and newsletters.

Office Administration Support (30%)

  • Provide general administrative office support by maintaining office supplies, systems, and resource materials, serve as note taker for All NY Staff meetings, ensure general order and cleanliness of office space, and assist with set up and breakdown of meetings and events, when needed.
  • Provide support for Staff Retreats and Learning Events - track expenses appropriately, managing catering and logistics as needed, serve as note taker.
  • Assist Executive Director, New York in internal and external meeting management, calendaring, & follow-up as needed
  • Serve as member of engagement and culture committee to help build community among NY office
  • Process Vendor payment requests related to NY office and building
  • Provide support for office issues when they occur, including phone, IT, minor building related issues.
  • Oversee and track expenses for admin and program projects and complete financial reporting and reimbursements for 3 Corporate Cards (Executive Director, Senior Program Director, Office Manager)
  • Ensure general upkeep of NY office including managing inventory of shared supplies

Essential Skills / Qualities:

Facing History understands that restrictive job requirements may exclude historically marginalized groups from applying to jobs for which they are qualified. We take an equitable and holistic screening approach. If you feel you have demonstrated experience and expertise relevant to perform this role, please don’t hesitate to apply!

  • Minimum of 1-2 years of relevant administrative support experience in non profit or office environment
  • Excellent computer skills, including experience with Microsoft Office; experience with Salesforce or CRM databases a plus
  • Competent and proficient in various technological platforms, including Microsoft Office Suite, G-Suite, Salesforce, Zoom and Slack
  • Ability to multitask and be flexible while showing attention to detail
  • Ability to maintain focus, motivation and communication with others in a remote environment
  • Disciplined self-starter and independent worker with creative energy
  • Excellent written, oral communication and organizational skills
  • Experience in database entry and event planning
  • Ability to work individually and as a member of a team, has flexibility.
  • Interest in and ability to articulate the mission of Facing History and Ourselves.
  • Experience with Zoom and Zoom Webinar preferred
  • Ability to lift 25+ pounds

Benefits Summary: In addition to meaningful and rewarding work, Facing History provides an excellent and competitive compensation and benefits package including medical with a health reimbursement account, dental, vision, life & AD&D, long-term & short-term disability insurance, 403(B) retirement plan with a discretionary organizational contribution, generous paid time off, an employee assistance program, travel assistance plan, pre-tax commuter spending accounts, flexible spending accounts, voluntary Colonial Life group plans, robust wellness programs through aHealthyMe & weekly virtual yoga and meditation, WellCents 403(B) advisement, and a friendly work environment.

Facing History values a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. We are an Equal Employment Opportunity Employer.

Facing History’s Commitment to Diversity, Equity and Inclusion. At Facing History, we honor and value the uniqueness of each and every human being. Our strength as an organization that provides and distributes educational content and pedagogy to teachers across the globe is directly tied to our diversity of staff, leadership, educators, students, scholars, and volunteers. Our commitment is to treat individuals with dignity and to build and maintain a community of full participation, inclusive of the voices, needs, and contributions of all. As an organization, we are deeply aware of the legacies of injustices that persist in society and in the workplace, and we value and promote diversity, equity, and inclusion in their association with excellence.

* In the interest of transparency, fairness, and equity Facing History is now listing public facing salary bands. These bands are benchmarked to external market factors and our own internal pay structure. New hires, in most cases, can expect an offer between the minimum and midpoint of the band, commensurate with the position and relevant experience.

Title: Program and Administrative Coordinator, New York

Location: New York, NY (hybrid option - 1-2 days/week in office)

Status: Non-Exempt; Full Time (S2/B2)

Start Date: Immediate

Salary Range*: $52,000 - $58,000

Facing History & Ourselves is a global…


O trabalho pode ser executado em ou perto de New York, NY
New York, NY, USA

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