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Public Affairs and Education Assistant

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Publicado há 23 dias

GLBTQ Legal Advocates & Defenders (GLAD) is seeking a detail-oriented, mission-driven individual to provide key administrative support to our Public Affairs and Education team and to support our GLAD Answers legal information and referral line.

Through impact litigation, public policy advocacy and education, GLAD works in New England and nationally to create a just society free of discrimination on the basis of gender identity, HIV status, and sexual orientation. GLAD leads boldly and is guided by core values of justice and lived equality; equity, inclusion, and mutual respect; anti-racism, and collaboration.

The Public Affairs and Education Assistant will join a communications/public education and engagement team that works together to engage audiences on important LGBTQ+ and HIV rights issues; communicate the impact of GLAD’s legal advocacy work; educate the LGBTQ+ and HIV+ communities about their rights; encourage connection and relationship building with community members and partners; and further GLAD’s strategic priorities including racial and economic justice and access to justice.

As the central administrative support for the department, the Public Affairs and Education Assistant will report to the Assistant Director of Communications and Public Engagement but will work closely with the Public Affairs and Education Department director and with every member of the team.

This is a full-time position, Monday-Friday in GLAD’s downtown Boston office. Position may be eligible for some remote hours.

Qualifications

  •  College degree or equivalent, and/or two years administrative experience
  • Excellent organizational abilities and attention to detail
  • Strong verbal and written communication skills
  • Ability to work both independently and as part of a team.
  • Office software skills (e.g. Microsoft Office, Google Suite, Dropbox)
  • Experience working with diverse communities
  • Familiarity with issues affecting the LGBTQ and HIV-positive communities preferred
  • Experience with Salesforce and accounting software such as QuickBooks a plus

Responsibilities

Financials: 

  • Process credit card receipts using QuickBooks
  • Process and track invoices using Bill.com
  • Process reimbursements for the department
  • Order materials and supplies
  • Coordinate department timecards

Press and Media Support:

  • Track media coverage of GLAD and key issues
  • Compile regular reports of media coverage and share as requested
  • Answer and direct press calls
  • Organize and maintain press contact lists and support sending of press releases
  • Support scheduling of press conferences or media briefings as needed
  • Track sign on letters and compile for monthly Executive Director report

Scheduling and Events:

  • Schedule in person and zoom meetings for Public Affairs and Education staff
  • Set up Zoom meetings, webinars and in-person venues for public education events
  • Coordinate ASL and captioning for events
  • Order food and materials for events
  • Schedule travel as needed

Administrative Support:

  • Provide general administrative support to the Public Affairs and Education department
  • Post content to the GLAD website, including staff bios and photos, public financial documents and other content as assigned
  • Enter and track data in Salesforce, in shared Google docs and other programs as needed
  • Organize GLAD photos and other digital assets

Support for GLAD’s Legal Information and Referral Line, GLAD Answers:

  • Enter intake voicemails and messages into GLAD Answers database
  • Provide general information to GLAD Answers callers or walk ins, take, and enter messages, and forward live intake calls to GLAD Answers staff and volunteers as available
  • Process and respond to general GLAD Answers inquiries with guidance from GLAD Answers staff
  • Provide administrative support to GLAD Answers staff, including updating the iCarol database, Salesforce, and support in maintaining GLAD Answers referrals

Half-Time Reception Coverage:

  • Splitting reception coverage with another staff member, the PAEA will provide afternoon reception coverage for GLAD including answering phones, monitoring, distributing, and responding to general email inquiries, and receiving in-office visitors and deliveries
  • This position will also recruit, train and supervisor reception volunteers as available

Other Responsibilities:

  • The PAEA is a key member of the Public Affairs and Education team and may be involved in additional projects as time and interest permit, including writing projects, tabling at events and more.

GLBTQ Legal Advocates & Defenders (GLAD) is seeking a detail-oriented, mission-driven individual to provide key administrative support to our Public Affairs and Education team and to support our GLAD Answers legal information and…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Prazo para Inscrições
    29 de novembro de 2021
Salário
Pelo menos USD $40.000
/ ano

Benefícios

Full individual health and dental coverage; 401(k) plan with employer contribution; three weeks’ paid vacation; eligibility to enroll in pre-tax MBTA program; and a supportive, friendly work environment dedicated to groundbreaking achievement for the LGBTQ+ and HIV communities.

Full individual health and dental coverage; 401(k) plan with employer contribution; three weeks’ paid vacation; eligibility to enroll in pre-tax MBTA program; and a supportive…

Localização

Presencial
18 Tremont Street, Boston, MA 02108, United States
Suite 950

Como se inscrever

To apply, email a cover letter and a resume by 11/29/21 to jtroll@glad.org at the attention of Mx. Ivory King, Assistant Director of Communication & Public Engagement with “Public Affairs and Education Assistant” in the subject line. Only applications with both a cover letter and a resume will be considered. No phone calls, please.

To apply, email a cover letter and a resume by 11/29/21 to jtroll@glad.org at the attention of Mx. Ivory King, Assistant Director of Communication & Public Engagement with “Public…

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