Administrative Assistant (Part Time)

The Administrative Assistant will be expected to support the ministries and ministers of the Church in a spirit of teamwork and offer their time, skills, and gifts as they apply to the ongoing welfare, ministry, and edification of the Church. The Administrative Assistant is a part-time position at 20 hours/week.

Please note - Fountain Street Church is a fully open and affirming, non-denominational congregation with a unique and historic posture toward radical hospitality and inclusion. The church is non-creedal and fully embraces and celebrates our LGBTQIA+ members and guests. The members and guests at Fountain Street Church celebrate different religious practices or none at all. This presents unique challenges and opportunities for church staff. Successful applicants will be able to articulate these values while serving a community that is both historically liberally and spiritually diverse.

Minimum Skills And Qualifications

• High school diploma/GED
• Knowledge of administrative procedures
• Good oral and written communication skills and abilities to interact with the public
• Strong computer skills, including the ability to utilize the internet and common office applications (e.g. Microsoft Office, Adobe, social media, etc.), and to produce materials for internal and external publication.
• Ability to organize multiple tasks and complex projects, often simultaneously
• Desire to serve others
• Ability to be a team player
• Ability to work a flexible schedule
• Experience working with accounting and budgeting spreadsheets
• Ability to manage and lead others
• Ability to lift five pounds and carry it for up to 50 feet
• Ability to sit for an extended time at a desk

Staff Accountability

• Demonstrates an attitude of professional excellence in working with church members and staff
• Fosters a work environment consistent with the Church’s culture
• Participates in weekly staff meetings
• Performs other duties as assigned by the SM.

Duties And Responsibilities

• Answer/transfer calls when appropriate
• Check voicemail daily and take appropriate action on each voicemail
• Check office email daily and take appropriate action on each email
• Greet walk-in visitors. Direct them to the person they need to see or show them the space as requested.
• Open, date-stamp, and distribute incoming mail
• Prepare outgoing mail (operate postage machine)
• Create, proofread, and send (via email and USPS) the weekly newsletter
• Prepare special mailings (in conjunction with volunteers)
• Prepare, print, and fold weekly bulletin (in conjunction with volunteers)
• Maintain office equipment and related supplies (copier, postage machine, folding machine)
• Maintain office supply inventory
• Maintain staff and congregational name badges
• Maintain yearly flower donations
• Maintain front lobby, keeping it clutter free
• Facilitate office volunteer tasks and schedules (in conjunction with other staff)
• Update database (Planning Center) as needed
• Event Scheduling - be prepared to communicate pricing, and availability. Connect folks to other staff members for contracts, invoices, set-up needs, etc.
• Assist congregants and staff with the Memorial process, specifically communicating pricing and availability, and inquiring as to whether they need an officiant from FSC
• Maintain Planning Center Calendar
• Access to Quickbooks balances
• Any other duties as assigned by the SM