Looking for a Solid and Committed Administrative Assistant

Impact Teen Drivers (ITD) is a nationally recognized nonprofit committed to preventing the #1 unintentional cause of serious injury and death for young people—reckless and distracted driving. We are seeking a detail-oriented and highly motivated Administrative Assistant to join our team. This position plays a vital role in supporting our mission of developing, promoting, and facilitating evidence-based education and strategies to save lives, reduce injuries, and prevent fatalities caused by reckless and distracted driving, including initiatives focused on bicyclist, pedestrian, and shared roadway responsibility.

In this role, you'll find yourself working both collaboratively and independently, often balancing multiple tasks with ease. We are looking for someone who can seamlessly transition from one responsibility to another without losing momentum. Whether organizing materials for meetings or managing day-to-day office functions, you'll be at the heart of our operations, ensuring everything runs smoothly.

The ideal candidate has a strong attention to detail, demonstrated through polished, professional work. They excel in communication—crafting clear, concise emails and documents while managing tasks in a fast-paced environment. Integrity and professionalism are key, as well as the ability to prioritize tasks while maintaining accuracy under pressure.

This role offers stability, and we value team members who are ready to make a long-term impact. ITD fosters a diverse, inclusive workplace and is an equal opportunity employer. All qualified applicants will receive full consideration for employment.

Position Overview: The Administrative Assistant reports directly to the Executive Director, supporting the executive team in administration, office management, and planning. This is a full-time position that will keep you involved in every aspect of our mission.

Key Responsibilities:

• Manage calendars and provide scheduling assistance, coordinating logistics for meetings and events.
• Draft and manage external communications, including preparing materials for distribution.
• Perform light bookkeeping tasks, including invoicing and tracking grants.
• Support the Executive Director with ITD Board of Directors logistics, including arranging meetings and taking minutes.
• Assist in organizing events, including scheduling, preparation, and execution.
• Conduct research, prepare reports, and manage communication for the ITD team.
• Provide general office and HR support as needed.
• Support grant management and record keeping.

Qualifications:

• Proficient in Microsoft Office Suite and Adobe.
• 4-Year Degree or relevant work experience preferred.
• Strong organizational and planning skills.

Application Instructions: If you are passionate about serving others, self-reliant, and results-oriented, please submit your resume along with a cover letter that includes responses to the following questions (only applications with a cover letter addressing these questions will be considered):

1. Why are you interested in applying for the Administrative Assistant position with Impact Teen Drivers?
2. How do you feel about working independently, often with no one else in the office? What experience have you had with self-motivation in prior positions?
3. How do you manage your workflow in a dynamic environment with shifting priorities?

No phone calls or drop-ins, please.