Finance & Office management support | part-time, Berlin

• Position: Finance & Office management support
• Reporting to: Our Head of Grants
• Weekly hours: 8-12 hrs/week, with possibility to increase to 16 hrs/week
• Timeframe: June - November 2023, with the possibility of a longer-term contract
• Employment type: Part-time, staff or consultant
• Location: From our office in Berlin Mitte, Gartenstraße 110

We, Beyond Fossil Fuels (BFF), are an alliance of passionate civil society groups committed to transforming the European energy sector. We strive for a just transition to a fossil-free, fully renewables-based energy system that protects people, nature, and our planet. As an independent campaign, we are driven by a fierce dedication to ending our reliance on coal by 2030 and fossil gas by 2035 with a focus on the power sector. With your help, we can create a brighter, cleaner, and more equitable future for all.

This campaign is supported by a BFF secretariat, consisting of 25 people and spread across Europe.

We are looking for part-time support from June or July at the latest to cover for our current Operations Manager who will be on parental leave starting in August. This is an exciting opportunity to join our team and play a key role in ensuring the smooth running of our operations. Although this is initially a four-month position, for the right candidate there may be the potential for the role to become permanent.

Don’t feel like you meet all the criteria? We understand that confidence can sometimes be a barrier when it comes to job applications. But let us tell you a secret: there's no such thing as a 'perfect' candidate. If this role sparks your enthusiasm, we want to hear from you.

As our Finance & Office management support, you will be responsible for:

Financial management:

• Paying invoices, including expense claims, after checking receipts and proofs
• Stamping and filing invoices
• Encoding the analytical breakdown of invoices into the accounting software (Winbooks)
• Sorting and sending invoices to our host organisation in Brussels
• Miscellaneous finance tasks, like providing data from the accounting software on request
• Cash flow management
• Checking procurement forms and contracts

Office management:

• Ordering supplies, liaising with landlords, phone and utility companies, and organisíng office cleaning and repairs as needed
• Welcoming guests, receiving deliveries at the office.

Required skills & experience

• Fluent in English and German
• Strong administrative skills and excellent attention to detail
• At least three years experience in book-keeping and financial management
• Good understanding of civil society organisations and the non-profit sector
• Ability to communicate clearly and concisely
• Strong interpersonal skills; ability to engage and connect with broad range of people and work as part of a multi-cultural team
• Ability to proritise
• Commitment to a healthy, environmentally-friendly and fair society
• Knowledge of double-entry accounting software
• You are passionate about promoting a healthy, environmentally-friendly, and fair society.