STEM Volunteer Coordinator

OVERVIEW

Twin Cities STEM is seeking a dynamic and organized individual to join our team as a Volunteer Coordinator. This role is vital in ensuring the successful recruitment, training, retention, and management of professional, college, and community volunteers to support our STEM initiatives.

The Volunteer Coordinator will lead efforts to enhance our current volunteer programs while exploring new opportunities to involve volunteers in advancing STEM education and outreach.

RESPONSIBILITIES

• Volunteer Program Management: Oversee and manage all aspects of the STEM volunteer programs, ensuring alignment with organizational goals.
• Staff Collaboration: Work closely with staff to identify volunteer needs and ensure those needs are met efficiently.
• Volunteer Tracking: Maintain accurate records of volunteer hours and activities.
• Database Management: Manage volunteer activities and schedules using the volunteer database.
• Community Outreach: Engage in proactive community outreach to recruit prospective volunteers.
• Event Coordination: Maintain and update the volunteer calendar of events, and coordinate volunteer involvement.
• Volunteer Development: Plan and conduct volunteer orientations, training sessions, and appreciation events.
• Administrative Duties: Handle administrative tasks related to volunteer programs, including processing applications and background checks.
• Development Support: Assist in the development and implementation of the organization’s strategic volunteer plans.
• Onsite Coordination: Be present at all Twin Cities STEM events to support volunteer coordination and ensure smooth operations.
• Logistics Management: Oversee the distribution of volunteer T-shirts and incentives.
• Miscellaneous: Perform other duties as assigned to support the organization’s mission.
• Community Engagement: Act as a liaison between the program, The University of Minnesota, OICA, community organizations, and other stakeholders.
• Organize outreach efforts to promote the program and engage with a diverse student population.
• Participate in local STEM events and initiatives to raise awareness of the program.

QUALIFICATIONS & SKILLS

• Bachelor’s degree in education, counseling, student services, business, or a related field, OR an equivalent combination of education and relevant experience.
• A minimum of 1 year of experience in project management, volunteer coordination, or a related human services field.
• Organizational Skills: Ability to establish and maintain effective organizational practices.
• Communication: Excellent written and verbal communication skills.
• Project Management: Strong ability to manage multiple projects and meet deadlines.
• Teamwork: Ability to work collaboratively in a team setting, as well as independently when required.
• Technological Proficiency: Proficiency in Microsoft Office Suite and experience with database management.
• Problem-Solving: Ability to produce high-quality work in a fast-paced environment with a positive, motivational attitude.
• Professionalism: Demonstrates exceptional work ethic and maintains professionalism at all times.

WORKING CONDITIONS

Work Environment: This role is primarily office-based but will involve occasional travel to various sites to support volunteer activities. Standard office equipment such as computers, phones, and photocopiers will be regularly used.

Physical Demands: The position requires the ability to lift and carry materials, perform tasks requiring manual dexterity, and occasionally work in different physical settings, including outdoor event setups.

Position Type and Expected Hours of Work: This is a full-time, non-exempt position under the Fair Labor Standards Act (FLSA). Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evenings and weekends required for events.

ADDITIONAL INFORMATION

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Responsibilities and duties may change with or without notice.

EQUAL OPPORTUNITY EMPLOYER

OIC of America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

ABOUT US

The OIC workforce development network – 25 affiliates in 19 states - prepares poor people for career success. OIC’s highly successful post-secondary training model was launched by Rev. Leon Sullivan in 1964 to provide excluded African Americans and other poor people with skills to help themselves overcome barriers and achieve prosperity.

Credentialed training, targeted supports, and matching talent with employers is an effective formula for dismantling the harmful effects generational poverty, racial discrimination, and mass incarceration.

Given the enduring labor crisis and a national call to attack inequities and racial injustices, the OIC network is well- positioned to reestablish its prominent role as an agent for economic power and freedom.

The OIC network currently provides technical training, credentialed training, and job placement support for about 4000 people each year. By 2030, the OICA expects to be in 50 communities in 30 states and training 25,000 people annually, including justice involved men and women.

Note: This job description is intended to convey essential job functions and requirements. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications associated with the position.