Program & Marketing Coordinator

PROGRAM & MARKETING COORDINATOR

Bay Area Creative Foundation - San Francisco, CA

August 2024

ABOUT THE BACF The Bay Area Creative Foundation (BACF) celebrates, cultivates, and inspires creativity in youth and young adults. We believe in fostering a society that embodies creative spirit, art, and innovation. Through our annual awards program, the Creative Youth Awards (CYA) and annual Creative Youth Celebration (CYC), we recognize artistic expression and encourage community support for Bay Area high school students working in a range of art disciplines.

ABOUT THE POSITION  

The Program & Marketing Coordinator provides administrative and operational support to both the Program and Marketing departments, while being an important contributing team member to all organizational projects. The Coordinator will be the go-to person for the team in systems management, inclusive of internal file management, databases, project trackers and communications tools. The Coordinator also serves as the initial point of contact for inquiries, manages the day-to-day communications on our social media platforms, and provides support for event production, such as our annual student celebration.

The Coordinator works in support of and collaboratively with the Program and Marketing Departments, and reports into the Executive Director to support the BACF Mission, core programming and events.

JOB RESPONSIBILITIES

DATA / ASSET MANAGEMENT

The Coordinator will be the essential steward and gatekeeper of the organization's databases, responsible for updates, maintenance, and reporting. Annually, we serve up to 2,500 students and manage their artwork submissions. Maintaining precise records, keeping the various CYA contacts and assets in good working order, analyzing data and generating accurate reports is critical for our program. 

• Database and File Management
  • DonorPerfect (CRM), Award Force (CYA online submission platform), Google Sheets/Excel (contact lists; program/marketing trackers)
• Asset Management
  • Maintain and manage archive of CYA student artwork and help team resource files and active contact lists.
  • Maintain and manage archive of BACF Marketing & Development assets (video, print materials, etc) and active marketing lists.

MARKETING & COMMUNICATIONS

Front line of communications to our community. Brings to life and supports the Marketing Department’s strategy and campaigns. 

• General Communications
  • Respond to inquiries via general info@ email address.
  • Emails and comms as needed with students, stakeholders and partners.
  • Ability to respectfully and clearly communicate with youth and creatives.
• General Marketing
  • Content Creation: Using the Marketing department’s identified campaigns, create compelling content for various platforms, including social media, website, monthly newsletters, and press releases. 
  • Social Media Management: Manage the organization’s social media accounts, creating engaging posts, responding to inquiries, and growing the online community. (Instagram, Facebook, YouTube and LinkedIn).
  • Brand Management: Ensure consistent branding across all marketing materials and communications.
• Website
  • Maintain BACF website and manage quarterly updates.
  • Create, deploy and manage the annual online Creative Gallery of up to 2,500 artworks.
• Contacts & Mailings
  • Manage BACF digital and physical mailing lists; add new artists, educators and partners.
  • Manage and facilitate annual physical mailings for Creative Youth Awards & its promotion.

EVENT PLANNING

Collaborate with BACF team to plan and produce the annual in-person Creative Youth Celebration event to honor CYA participants post-awards

• Assist with event management and needs.
• Manage guest list & guest communications.
• Assist with project management of and help build event assets (print, digital, video production, etc) to produce deliverables for and of the event. 

GENERAL 

• Research & Analysis: Conduct research to support BACF's program and marketing efforts. Identify needs and opportunities for action and engagement.
• Reporting: Prepare and present reports on program or marketing activities, outcomes, and impacts.
• Liaises with ED and staff to promote the organization and program.
• Represent BACF in community settings, cultivating alliances with partners aligned with our mission.
• Attends team meetings and quarterly board meetings.

SKILLS & EXPERIENCE REQUIRED

• Bachelor’s degree required.
• Minimum 3-4 years experience in program administration, data or project management, or marketing
• Experienced and demonstrated CRM database management and extremely proficient in Google Workplace tools for project tracking, calendaring, trackers and spreadsheets, decks and documents. Logic and accuracy are important skills for this position. 
• Excellent project management skills and attention to detail, including proactive and independent development of work plans, timelines, and budgets. Ability to execute projects from concept to delivery.
• Strong decision making capabilities with the ability to manage overlapping projects while prioritizing incoming requests and meeting deadlines. Good time management.
• Excellent written and verbal communication skills.
• Can-do attitude with the ability to work independently and in close partnership with teammates and vendors. 
• Proficiency in using marketing tools and platforms (e.g., social media, email marketing, CMS) and ability to learn new tools and platforms. Direct experience with some or all of our tools preferred: DonorPerfect, AwardForce, Instagram (Meta Business Suite), Canva, MailChimp, Squarespace, plus Asana for project management.
• A passion for supporting the arts and youth!

ABOUT THE POSITION

• Title: Program & Marketing Coordinator
• Employment Classification: Full-Time, Exempt
• Salary Range (dependent on experience): $68k-75k, including health benefits (health, vision, dental), blended PTO (Sick + Vacation), all federal holidays observed, access to 403b savings, WFH stipend, and professional development stipend
• Work schedule and structure: Currently Hybrid Remote/In-Person. In-person (San Francisco, California) 1-2 days per work week. Strong and reliable at-home internet required. 

TO APPLY  

1. Please attach your resume and a cover letter as two separate PDFs and email “careers@bayareacreativefoundation.org” with the subject "Program & Marketing Coordinator". 
2. We will only contact candidates chosen for further consideration. No phone inquiries please. Thank you

Position open until filled with priority consideration for applications received by September 20, 2024. 

EQUAL OPPORTUNITY EMPLOYER

BACF is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

For more information about the Bay Area Creative Foundation, please visit our website www.bayareacreativefoundation.org.

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