Executive Assistant

Executive Assistant to the CEO

Position Summary

NCJW seeks an Executive Assistant to the CEO (EA) at National Council of Jewish Women (NCJW). The EA provides executive support in a one-on-one relationship with a strong communications and development background, while serving as a primary point of contact for internal and external constituencies on logistical matters pertaining to the CEO. The EA organizes and coordinates NCJW local section visits, speaking engagements, special appearances and manages all travel. They will be values-driven, agile, curious, and foster an environment of joy and collaboration. This role reports to the Chief of Staff with daily collaboration with the CEO.

Primary Responsibilities

Administrative Support

• Plans, coordinates, and ensures the CEO’s schedule and time is followed and respected. In partnership with the Chief of Staff, the EA provides “gatekeeper” and “gateway” roles, creating a win-win situation for direct access to the CEO’s time and office.
• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complete and detailed plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. With the Chief of Staff, the EA determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support.
• Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense of the issues taking place in the environment and keeping the CEO updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

Stakeholder Support

• Supports CEO engagement of Board and board committees.
• Conducts research on current and potential donors; use this information to inform data profiles, in partnership with the Development Team.
• Supports sending donor communications for the CEO in partnership with the Development Team.

Timeline Management

• Plans and coordinates all logistics for CEO engagements and works with appropriate staff within and outside of NCJW.
• In partnership with the Chief of Staff, the EA ensures that the CEO has adequate time to review key information as needed; share expectations with all stakeholders.
• Serve as primary coordinator for CEO related events and travel.

Speaking Engagement Planning

• Plans and coordinates all logistics for CEO related engagements in partnership with the Chief of Staff, working with appropriate staff as needed. Likely to staff the CEO at speaking engagements.
• Coordinates and organizes meetings with local NCJW representatives, SPA’s, Colleagues for Life, Funders and other key Stakeholders in respective cities/states.
• In partnership with the Communications Team and Chief of Staff, reviews speaking points and speeches for the CEO.
• Meets with the Chief of Staff and/or CEO to share specifics about speaking requests and availability. Once accepted, creates a timeline sharing next steps and expectations for the communications team.
• Schedules prep meetings with key internal and external stakeholders to gather specific details and expectations of the CEO for the event. Ensures the completion of talking points and speeches within an agreed upon time frame before each event two weeks of the event.

Communications and Outreach

• Ensures the CEO’s bio is up to date and responds to requests for materials regarding the CEO and the organization in general.
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships with members and partners.
• Drafts and/or reviews select emails for the CEO.
• Helps CEO with relationship management and tracking for stakeholders and partner organizations.

Other Duties as Assigned

Key Qualifications

• 5+ years of experience in executive support, or related fields
• A deep appreciation for the history and lived practices within Jewish tradition, culture, identities, community, and the issues and diverse communities for which NCJW advocates
• Outstanding time management, attention to detail, organization, multitasking, and interpersonal skills
• Ability to manage one’s time and priorities with competing responsibilities and multiple stakeholders
• A commitment to the values of diversity, equity, inclusion, and belonging; a passion for social justice and NCJW’s mission.
• Must live or relocate to Washington, DC and plan to be in the downtown office in alignment with CEO schedule. Can anticipate a minimum of 3 days per week depending on travel and Hill schedule
• Must be available in the evenings and weekends as needed.

Salary and Benefits

Salary range: $85,000 - $100,000 annually — commensurate with experience

Paid Federal and Jewish Holidays.

NCJW offers a generous and comprehensive benefits package, including 30+ paid Federal and Jewish Holidays each year, plus paid vacation time, sick time, and extensive paid leave. In addition, NCJW offers a retirement savings account with employer match, health insurance, dental, vision, disability insurance, professional development, life insurance, flexible spending account, trans health coverage, transit benefits, short-term disability insurance, long-term disability insurance, and abortion procedure funding.

NCJW is an Equal Opportunity Employer

At National Council of Jewish Women, we are committed to creating a culture of inclusion and accountability. We honor the wisdom, insights, perspectives, and experiences of diverse viewpoints, and recognize that many critical voices have been underrepresented in Jewish organizational life and nonprofit organizations as a whole for too long. We welcome applications from people of diverse religious, spiritual, and cultural backgrounds. We are an equal opportunity employer and recruit, hire, train, promote, compensate, and administer all personnel actions without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, culture, age, creed, disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, or any other protected status.

About NCW

National Council of Jewish Women (NCJW) is the oldest Jewish feminist civil rights organization working for equity and justice for women, children, and families in the United States and Israel. Through the efforts of our 210,000 grassroots advocates and 50 local sections, NCJW combines education, direct service, and advocacy to affect lasting social change at the local, state, and national levels.

We approach our work Jewishly and through the intersections of gender, economic, and racial justice to center those most impacted. NCJW's intersectional work in progressive and Jewish spaces has resulted in deep partnerships with secular and faith-based human rights organizations, BIPOC-led grassroots organizations, and governmental allies. NCJW has lead roles in many civil rights coalitions and legacy networks.