Grantmaking and Database Coordinator

Position Summary

Social Justice Fund is seeking a detail-oriented Grantmaking & Database Coordinator to help support Social Justice Fund’s grantmaking and donor-organizing efforts. This position is an integral part of supporting our grantees and developing sound grantmaking processes consistent with SJF’s values. We need an energetic, process-driven person with a strong database management background and who harbors a passion for social justice, to support this amazing work.

This position works closely with the Grantmaking & Impact Senior Manager and is part of a collaborative team based in Seattle and Portland. We are looking for an individual who relishes the technical aspects of database management, process development and execution, grantee stewardship and communication, data integrity, and reporting. This position offers an incredible opportunity for a development professional to work with an organization firmly rooted in social justice values. 

This role serves as one of the primary points of communication for grantees, by phone as well as email, when they need help using our online application portal. The scope of work in this position includes managing our grants databases, maintaining and building relationships with grantees across regions, and improving accessibility and effectiveness of our grants processes. 

Social Justice Fund’s grants program consists of member-led, democratic decision-making processes, including Giving Projects – a participatory, community-based approach to fundraising and grantmaking. Please read about our unique Giving Project model here: https://socialjusticefund.org/giving-projects/

This position is remote, but only applicants residing in our 5-state region of WA, OR, ID, MT, and WY (with strong preference of candidates in ID, MT, and WY) will be considered.

Qualifications and Qualities

This position is a unique blend of grants administration, grantee support, and systems management. 

Required:

• 2+ years of administrative experience in a nonprofit setting
• Computer and tech skills, specifically database management (Bloomerang and/or Foundant a plus)
  • Proficiency with Microsoft Office, Google Suite, and the ability to troubleshoot
• High level of detail orientation and organization
• Interest in the systematization of processes
• Demonstrated analysis of anti-Black racism and other forms of systemic oppression 
• Ability to build and maintain accountable relationships with grantees
• Critical thinking and ability to adapt to new situations 
• Self-motivated, innovative, and effective problem-solver
• Ability to work evenings and weekends, and travel throughout our 5-state region
• Excellent phone and written communication skills
• Ability to work with a team on a variety of tasks

Desired:

• Experience with grants administration
• Experience and familiarity with SJF grantees
• Experience with collective decision-making processes 
• Excellent facilitation skills, including working with people from diverse backgrounds
• Expertise in any of the required qualifications, with the ability to train others in those areas
• Experience with and understanding of organizing and the political landscape in our 5-state region (Idaho, Montana, Oregon, Washington, and Wyoming) 
• Event coordination and event planning skills
• Experience conducting outreach to a diverse audience 

Duties & Responsibilities

• Grantmaking Database Management (50%)
  • Support grantees, members, and staff in navigating grant portal
  • Upload documents, applications, and make changes to grant forms
  • Updated grantee profiles, email lists, address and login information 
  • Organize grantee information
  • Manage the grantmaking email inbox
  • Track grant reports and send reminders for future disbursements
  • Run reports for grantee updates, acknowledgments and outreach
  • Work closely with all other staff to collect and maintain up-to-date information about grantee organizations
• Grantee Stewardship & Support (25%)
  • Support grantees with accessing and navigating the grants portal/database
  • Track and respond to messages in the grants email inbox
  • Maintain and build relationships with grantees
  • Send reminders for grant applications & deadlines
  • Provide ongoing support to grantees including accessing the grants database, completing reports, grant eligibility, etc.
• Grantmaking Management, Disbursements & Support (15%)
  • Act as a primary admin for Foundant and other grantmaking databases
  • Support the recruitment of grantmakers from our 5-state region 
  • Support grantmaking events, orientations, information sessions, decision-making meetings, trainings, etc.
  • Participate in prescreening grantee applications
• Collective Organizational Work (approximately 10%)
  • Participate in meetings, retreats, and collective work on organizational structure. This can include: participating in hiring committees, on-boarding staff, supporting external events and communications, reviewing sponsorship requests, and participating in race-based caucusing. 
  • Other tasks as identified in collaboration with the Grantmaking & Impact Senior Manager

For more details on our job openings, visit our jobs page here.

Social Justice Fund is an Equal Opportunity Employer. Black Indigenous People of Color, LGBTQ people, and women are strongly encouraged to apply. We actively recruit, and support the retention and advancement of, persons of diverse backgrounds within the organization. We believe that having a board, staff, and membership with diverse identities and backgrounds enhances our ability to meet our mission and creates a vibrant environment where individuals can learn, grow and thrive. To that end, we are committed to fostering a workplace culture where all employees are equally included, valued, and supported.