Finance and Accounting Associate

Civic Nation is seeking a Finance and Accounting Associate to support the financial and accounting operations of this fast paced mission driven organization. This role is critical in managing accounts payable, credit card programs, and ensuring the accuracy and timeliness of financial transactions. The Associate will work closely with the Senior Accounting Manager on account reconciliations and collaborate with the Grants and Finance Associate on analyzing and updating account allocations, as well as producing management reports. This position is an integral part of the Finance & Accounting team and reports directly to the Chief Financial Officer. Occasional evening or weekend work may be required. Limited travel may be necessary for training or professional development.

ABOUT THE FINANCE & ACCOUNTING DEPARTMENT 

The Finance & Accounting Department is responsible for ensuring the efficient financial management and controls necessary to support all business activities. Financial accounting and systems, budgeting, management accounting, treasury and financial planning, and supporting the organizational strategy are essential functions to ensure the financial solvency of Civic Nation. The Finance & Accounting Department prepares and processes salaries paid to employees, records transactions and makes reports to the organization’s board, management, and funders. In addition, this department ensures the organization complies with applicable rules and policies, both internal and external. 

ABOUT CIVIC NATION

Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote. 

YOUR IMPACT

1. Accounts Payable Management:
   • Process vendor invoices/bills and ensure timely payments.
   • Record and verify expense reports.
   • Maintain vendor records and resolve any discrepancies.
   • Monitor due dates to ensure bills are paid promptly.
   • Prepare and file 1099s with the IRS
   • Provide training and support to staff on the bill payment process.
2. Credit Card Program Management:
   • Oversee the organization's credit card program.
   • Ensure compliance with credit card policies and procedures.
   • Reconcile credit card statements and resolve any discrepancies.
   • Provide training and support to staff on credit card usage.
3. Account Reconciliations:
   • Assist the Senior Accounting Manager with monthly and year-end account reconciliations.
   • Investigate and resolve any discrepancies in a timely manner.
4. Financial Analysis and Reporting:
   • Work with the Grants and Finance Associate to analyze account allocations.
   • Update financial data and produce management reports.
   • Provide analytical support for financial decision-making processes.
5. Customer Service:
   • Serve as a point of contact for Civic Nation’s staff on finance-related inquiries.
   • Provide excellent customer service to internal and external stakeholders.
   • Resolve any issues or concerns promptly and effectively.
6. Process Improvement:
   • Actively participate with the Finance team to identify opportunities for process improvements in financial operations.
   • Implement best practices to enhance efficiency and accuracy.
   • Assist in developing and documenting standard operating procedures as well as developing toolkits and training materials for staff.
7. Writing and Documentation:
   • Prepare clear and concise financial reports, schedules and supporting documentation.
   • Assist in the preparation of grant reports and financial statements.
   • Ensure accurate and thorough record-keeping.

YOUR EXPERIENCE

• 2+ years of experience in finance, accounting, economics, or other related fields, preferably in a nonprofit organization.
• Demonstrated experience in accounting software such as QuickBooks
• Demonstrated experience with accounts payable and credit card program management.

YOUR COMPETENCIES

• Strong analytical and problem-solving skills.
• Strong writing skills for clear and effective documentation.
• Excellent customer service and interpersonal skills.
• Ability to listen, comprehend, and connect with a diverse group of individuals at all levels and in all corners of the organizational structure. 
• Ability to work collaboratively and communicate effectively with team members and stakeholders.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Comfortable in independent project work and frequent fluctuations in workload.

SALARY & BENEFITS

The Washington, DC-based salary range for this position is $60,000 to $70,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.

PROCESS TIMELINE

Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):  

• Week of September 4: Candidate Reviews begin
• Week of September 9: Initial Screening Calls 
• September 18-20: First round of interviews
• September 23-25: Second round of interviews
• September 27: Final decision and offer

All candidates will be notified via email of the status of their application on or before the completion of the search.

TO APPLY

To apply, submit a cover letter and resume through our Careers page. The cover letter, addressed to the Chief Financial Officer, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until September 3rd. 

***

At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.