Organizational Assistant

Self-Evident Education: Organizational Assistant Job Description

Self-Evident Education creates multimedia resources and professional development opportunities that harness the powers of storytelling to allow educators to deeply understand the histories and legacies of systemic racism in the United States of America and to facilitate those conversations in their classrooms. We believe that learning is an essential human drive, and so the opportunity to learn will be the engine that powers the growth of our work. By empowering educators and their students with a deeper understanding of our nation’s past, we equip them with the tools to better understand our present, and imagine and build a future where racism can be intentionally dismantled.

We are committed to teaching critical history in responsible ways. We are an organization that values the diverse identities and lived experiences of our community and we will always be committed to working with love, integrity, and accountability.

We are looking for an Organizational Assistant to provide organizational support to our executive director and our team. Candidates are able to work remotely and travel on occasion; being able to work in person in Florence, MA on occasion is a plus, but not required.

As an Organizational Assistant, you will perform various organizational tasks, including research, answering emails, scheduling meetings, making travel arrangements, proofreading, editing, and formatting text, facilitating the organization’s communications, helping maintain the organization’s website, and more. For this role, a strong Internet connection is required. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

The Sales and Distribution Coordinator position is a W2 position.

Timeline, Compensation, and Benefits

• We are hoping to hire our Organizational Assistant before the end of August, 2025.
• This is a part time position to begin with, with the opportunity for growth. Initially we are looking for 10 hours per week at a rate of $25 an hour.
• New employees start with one day of paid sick time (equal to their total weekly hours divided by five) and accumulate 2 hours paid sick time for every 40 hours worked.
  • The maximum sick time an employee can accumulate in a 12 month period is equal to two weeks. For example, if an employee is working 10 hours a week, the maximum sick time that can be accumulated in a 12 month period is 20 hours; if an employee works 40 hours a week, the maximum is 80 hours in a 12 month period.
• Employees have all national holidays off and are paid for their hours on these days

Responsibilities

• Logistics
  • Booking travel and accommodations for executive director (ED) and other team members
  • Coordinating with collaborators (interview subjects, performers, presenters, participants in events, etc.)
  • Responding to emails and calls
  • Managing and maintaining the ED’s calendar
  • Sending reminders and keeping track of timelines
  • Prepare agendas and schedule meetings, including, but not limited to board meetings and creative team meetings
  • Create and maintain a system for filing and accessing all Self-Evident assets
  • Assist with errands (if local)
  • Create and maintain systems to help prioritize tasks and ensure/track outcomes

• Research
  • Take and synthesize notes from meetings
  • Synthesize information pertinent to Self-Evident projects and operations
  • Conduct research on a variety of topics (basic historical research, market research, current events research)
• Communications
  • Draft newsletters in consultation with ED
  • Draft social media posts
  • Manage social media calendar
  • Post to social media
• Website maintenance
  • Learn the basics of Sanity (our website builder)
  • Update pages on website as needed
  • Update all existing curriculum to match new formatting template
• Projects
  • Assist ED in project management
  • Create presentations as needed
  • Write drafts of documents as needed
  • Grant applications
  • Transcription work
  • Proofread and edit documents, internal and external

Requirements and skills

• Commitment to Self-Evident’s values as anti-racist storytellers/historians/educators
• Critical and creative thinker
• Detail-oriented and organizationally minded
• Proven experience as an Assistant or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office, and Google Suite)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent communication skills, written and verbal
• Excellent time management skills
• Proactive problem-solver—anticipate challenges and identify opportunities
• The ability to self start and complete tasks
• Solid organizational skills

Link to application

Contact: michael@selfevidenteducation.com

Check out www.selfevidenteducation.com for more context