Administrative Assistant

Position Title: Administrative Assistant

Organization: U.S. Wheat Associates (USW) is the export market development organization working in over 90 countries on behalf of the U.S. wheat industry. USW operates from two U.S. and 16 overseas offices to provide information and advice to wheat importers and processors for the purpose of increasing U.S. wheat exports and the profitability of U.S. wheat farmers.

Position Location: Arlington, Virginia. Partial telework opportunities may be provided as specific work responsibilities allow.

Duties and Responsibilities: The Administrative Assistant will support the USW/Arlington office and report to the Vice President of Programs. Areas of responsibility include:

1. Provide administrative support to the USW/Arlington office.
2. Assist with travel requests, including airline, hotel and car reservations, preparation of travel documents, and passports and visas applications.
3. Assist with short courses and trade teams, including registrations and per diem requests.
4. Maintain trip report database, including reviewing, editing and submitting trip reports.
5. Assist with annual documentation needs for budgetary audits.
6. Complete and submit expense reports.
7. Assist with annual production and distribution of the USW Directory.
8. General duties include assisting with conference room meetings, managing daily mail needs and maintaining office supplies.
9. Other tasks as needed and as time permits.

Education and Experience:

• Undergraduate degree required.
• Prior program management experience required.
• Travel agent experience required.

Qualifications and Skills: 

• Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Teams and SharePoint.
• Proficiency in using airline computer systems such as Sabre.
• Excellent written and verbal communication skills.
• High attention to details and accuracy.
• Ability to work independently and as part of a team.

Salary: The expected salary range is $60,000 - $70,000, depending on the qualifications and experience of the successful applicant. Attractive benefits are offered, including robust 401K and generous medical/dental/vision insurance coverage.

To apply: Please email the following to eoakley@uswheat.org by November 5, 2024.

• Cover letter or brief statement of your interest in the position.
• Resume.
• Salary requirements.

Please include “Administrative Assistant" in the subject line. No telephone inquiries, please.

Equal Opportunity/Non-Discrimination: The Subcontractor/Consultant agrees that, during the performance of this Agreement, it shall not discriminate on the basis of race, color, national origin, gender, religion, age, disability, sexual orientation, marital or family status, political beliefs, parental status, or protected genetic information (not all bases apply to all programs). The Subcontractor/Consultant agrees that it will fully comply with any and all applicable Federal, State, and local equal employment opportunity statutes, ordinances, and regulations, including, but not limited to, Title VII of the Civil Rights Act of 1964; the Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; the Equal Pay act of 1963, Executive Order 11246, as amended. Nothing in this section shall require the Consultant to comply with or become liable under any law, ordinances, regulation, or rule that does not otherwise apply to the Consultant.

U.S. Wheat Non-Discrimination: In all of its programs, activities and employment, U.S. Wheat Associates prohibits discrimination on the basis of race, color, religion, national origin, gender, marital or family status, age, disability, political beliefs or sexual orientation. Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact U.S. Wheat Associates at 202-463-0999 (TDD/TTY – 800-877-8339, or from outside the U.S.- 605-331-4923). To file a complaint of discrimination, write to Vice President of Finance, U.S. Wheat Associates, 3103 10th Street, North, Arlington, VA 22201, or call 202-463-0999. U.S. Wheat Associates is an equal opportunity provider and employer. USDA information can be found here: https://www.usda.gov/non-discrimination-statement.