About MoMA PS1
PS1 was born out of New York’s alternative space movement in the 1970s, transforming an abandoned nineteenth Century schoolhouse in Long Island City, Western Queens, into a space for artists and their collaborators to generate ideas and present work.
Located in what was once an industrial enclave, the institution has now become a creative landmark in the fastest growing residential neighborhood in the country. Continuously responsive to the potential for collective impact, in 1976 PS1 was registered as an independent non-profit in a City-owned building. In 1982 it became the first Cultural Institutions Group (CIG) that focused on contemporary art as part of NYC’s Department of Cultural Affairs. Then, in 2000 PS1 also established an affiliation with the Museum of Modern Art and in 2010 it became known as MoMA PS1.
In 2021-22 we have a budget of approximately $8MM and are a team of around 47, led by an independent Board of Directors. Embracing that we are by, for, and with artists, we are focusing on collective action to reach our local and global community in our programming. Working with an evolving constellation of practitioners, neighbors, and partners, we are committed to the critical work of diversity, equity, access, and inclusion. It is through these lenses that we examine and build our programs, relationships, and organizational culture.
We champion how artists are at the intersection of the social, cultural, and political issues of their time. We center equity in how we work and what we do.
We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.
The Director of Finance is responsible for ensuring organizational effectiveness and accountability by supporting PS1’s accounting and financial functions, ensuring that the institution’s financial records are maintained in compliance with museum policies and GAAP. The Director of Finance partners with the Deputy Director to oversee the overall financial management, planning, systems and controls for PS1. The ideal candidate will have the ability to communicate clearly and successfully juggle multiple priorities in a fast-paced environment. He/she/they are responsive and adapt quickly to change, embracing challenges and championing the advancement of financial planning tools, systems, controls and analyses.
The Director of Finance’s main responsibilities include the oversight and day-to-day management of all accounting activities including: accounts payable; accounts receivables; cash management; preparing, reviewing and posting journal entries; reconciling balance sheet, bank, and investment accounts; and bi-weekly payroll. The Director of Finance leverages the accounting systems and develops, analyzes, and presents monthly financial reports in an accurate and timely manner to department heads, senior leadership and The Board of Trustees. The Director of Finance also develops and tracks the museum’s annual budget, monitors the institution’s financial status and health, and communicates with senior leadership about trends, changes, and recommendations. The ideal candidate will be a dynamic leader and have an ability to adjust financial plans and expectations as the museum’s priorities shift.
Organizational Structure and Supervision
The Director of Finance reports to the Deputy Director and is a member of the administrative team. The Director of Finance collaborates with all levels of staff across departments and program areas, in addition to serving as the primary liaison with the accounting and finance team at The Museum of Modern Art. The Director of Finance directly oversees a full-time Accountant. The Director of Finance must have excellent interpersonal and communication skills and must be able to work effectively across organizational and functional lines. Externally, in conjunction with the Deputy Director, the Director of Finance leads MoMA PS1’s relationships with bankers, external auditors, accounting systems, and payroll service providers.
Financial Reporting and Strategy
· Lead all financial planning and forecasting processes and will provide critical analyses and insights to help drive business decisions.
· Develop, analyze, and interpret financial information in order to appraise operating results in terms of performance against budget and other matters bearing on the fiscal soundness and operating effectiveness of the Museum.
· On a routine basis present financial performance to the Board of Trustees and Board Committees, as well as museum staff.
· Conduct analyses to examine feasibility of operations and programming proposals; evaluate opportunities and make recommendations.
· Work with teams to identify and drive actions that maximize revenue growth in alignment with the Museum’s mission.
· Work closely with the Development department to develop grant budgets and fulfill Foundation reporting requirements.
· Collaborate with / support Director in realizing new Museum initiatives.
· Participate in Senior Level planning and strategy meetings.
Accounting and Compliance
· Administer, manage and evaluate all accounting and financial activities, planning, systems, and controls for PS1. Ensure that PS1’s financial and accounting records are maintained in compliance with museum policies and GAAP. Coordinate work with external auditors and prepare all supporting information for the annual audit and IRS Form 990.
· Maintain and improve financial accounting systems and work flows for accounts payable, accounts receivable, credit control, and cash management.
· Manage and conduct day-to-day accounting work for the museum, including general ledger, accounts payables and accounts/pledges receivables, approving and occasionally performing bookkeeping and journal entries; managing balance sheet, program accounts, bank, and investment accounts.
· Oversee the Accountant to ensure bank reconciliations and month-end closes are performed timely and accurately.
· Responsible for the oversight, review and execution of the museum’s bi-weekly payroll. Ensure annual W2 and 1099’s are generated timely and accurately.
· Work closely with the Development Department to ensure proper recognition and booking for all contributions to the museum.
· Recommend financial positions and improvements on all areas of our financial management practices.
· Liaise with the Audit Committee and Finance Committee of the Board of Trustees.
· Perform all statutory reporting, including monthly sales tax filing, benefits reporting, Departments of Cultural Affairs reporting, and other filings to ensure compliance.
· Support financial systems for earned revenue processing related to admissions, café and bookstore, and public/live programs sales.
Budget and Cash Flow Management
· Generate, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements.
· Actively manage and forecast organizational cash flow, and monitor and access PS1’s line of credit to ensure financial stability.
· In conjunction with the Deputy Director, develop and execute annual museum-wide budgeting and planning process, including administering and reviewing departmental financial plans and budgets.
· Prepare monthly program and department budget vs actual financial reports; routinely review progress and projections with budget managers and suggest corrective actions.
· In conjunction with the Deputy Director, develop and execute a mid-year review and budget reforecast (or as needed).
· Work closely with the Development department to develop grant budgets and fulfill Foundation reporting requirements
To perform this job successfully, an individual must be able to perform each essential function to a high professional standard. The requirements listed below are representative of the knowledge, skill, and/or ability required.
1. Bachelors or Master’s degree in Accounting/Finance, or equivalent work experience, CPA preferred but not required.
2. Minimum of seven years of professional experience in progressively responsible roles in accounting, with at least four years at the management level, ideally in museums or other cultural/nonprofits with an annual operating budget of $8MM - $10MM. Experience in grant accounting and reporting is preferred.
3. Extensive knowledge and proficiency with accounting/payroll software and systems and ability to learn new systems (e.g., FinancialForce, HRIS, Concur, Salesforce).
4. Superior skills in Excel, and advanced skills working in Microsoft and Google platforms.
5. Demonstrated interest in and/or working knowledge of museums or the arts/cultural organizations or nonprofits.
6. Effective communicator with ability to communicate to different audiences such as donors, trustees, senior leadership and department heads, and ability to breakdown complex concepts (particularly financial) into layman’s terms.
7. Ability to carry out error-free analysis and to conduct trend analysis and recommend financial positions for the museum.
8. Forward thinker with ability to foresee financial risks and make recommendations to remedy situations, assess mitigating controls and develop policies and procedures to address such risks.
9. Highly organized, detail oriented, proactive, excellent time management, efficient, with flexibility to manage rapid and frequent shifts in priorities.
10.Proven management abilities with substantial skills in staff development and team building, assessing and designing workflows, and working productively and collaboratively with all department and levels of management and staff.
11.Excellent professionalism and diplomacy in representing museum and management internally and externally, with superior writing, editing, oral communication, and presentation skills, especially on business, legal, and financial matters.
About MoMA PS1
PS1 was born out of New York’s alternative space movement in the 1970s, transforming an abandoned nineteenth Century schoolhouse in Long Island City, Western Queens, into a space for artists and their collaborators to…
Salary commensurate with experience and previous compensation. Benefits include 20 days paid vacation leave, 10 days paid sick leave, 10 paid holidays and 3 paid personal days, participation in the Museum’s 401(k), life insurance, medical/health (including visual and dental) and a defined benefit pension plans.
Salary commensurate with experience and previous compensation. Benefits include 20 days paid vacation leave, 10 days paid sick leave, 10 paid holidays and 3 paid personal days…
MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.
Please send your resume and cover letter to firstname.lastname@example.org and include “Director of Finance” in the subject line. For more information about MoMA PS1, please visit www.MoMAPS1.org.
Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1.
MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status…