ONG (Setor Social)

Office Manager and Bookkeeper

Híbrido
O trabalho precisa ser executado em Nova Iorque, US
Novo
|
Publicado há 26 dias

Resumo dos Detalhes

Tipo de Emprego
Meio Horário
Prazo para Inscrições
1 de julho de 2024
Nível de Experiência
Gerencial
Salário
USD $60.000 - $85.000 / ano
This part-time role will be for 16-24 hours per week; the rate of pay is expected to be based on an annual salary of $65k--$85k per year, pro-rated to a part-time percentage.

Descrição

Public Policy Lab seeks a part-time office manager and bookkeeper to support staff in day-to-day operations and to maintain strong financial systems and reporting structures for the organization. The operations analyst handles the daily posting of financial transactions, prepares financial reports, reconciles bank statements and bookkeeping ledgers, and ensures that records are accurate and taxes and bills are paid. They are also responsible for running payroll, maintaining staff benefits programs, managing facility-related tasks such as office maintenance and supplies, and providing general administrative support. This part-time role is for 16-24 hours per week with 8 of those hours being in-person at our Dumbo office.

What is PPL like?

PPL uses methods from design, technology, and social science to improve the lives of disadvantaged Americans, primarily by conducting policy- and service-design projects with government agencies.

Note that we’re not an advocacy organization: we work inside systems to create systems change. But we are an organization that cares about centering the voices of members of the public.

Our work is intense. The policies we seek to (re)design often serve people who are dealing with poverty or ill health or violence. In response, we work with purpose. We have a fast-paced, collaborative work environment, and we strive for excellence in our analyses and product-making.

That said, we are a friendly and optimistic bunch of people. We like to have fun while we struggle. Things are especially lively on Tuesdays and Wednesdays, when our New York City staff come to the office. We do have some lovely team members who are permanently on the West Coast, so Zoom is still very much a part of our daily life.

We believe that examining the work is as necessary as doing the work, so we carve out time to think about why and how we do things here. We also understand that everyone is a human with a life, so when things happen, we are quick to support each other and pitch in on what needs to get done. We also love office snacks—yum!

What are you like?

You love tidying and making systems. You love a good process. You find great joy in a clean set of books, not to mention an organized office.

You have, at least, 2.5 to 5 years of professional experience as a nonprofit bookkeeper and office manager. You feel comfortable setting priorities, hitting deadlines, and asking for help when you need it. You’re good at structuring your days and focusing your attention.

You want to work at a mission-driven organization, supporting the effort to improve policies and services for disadvantaged Americans. You see operations as a critical component of advancing this mission.

Responsibilities

Under the supervision of the managing director, the operations analyst will fulfill the following responsibilities.

Bookkeeping and Financial Management:

  • Implement day-to-day accounting operations, with functional responsibility for accounting, accounts payable, payroll, and grant financial reporting.
  • Maintain proper accounting records in Quickbooks.
  • Produce timely, accurate, and complete financial statements for all levels, including Board of Directors, executive, and management.
  • Accurately process financial transactions, create estimates, send invoices, and pay bills in a timely manner.
  • Produce financial reports for grant reporting and generate acknowledgment letters for individual donors.
  • Provide information during the preparation of audited financial statements and all tax returns.
  • Oversee state charitable registration filings.
  • Manage, pay, and renew all insurance policies; provide any insurance audits or reporting to insurers; and request proof-of-insurance forms as needed.

Human Resources:

  • Support the administration of other employee benefits programs, including health insurance, 401k retirement accounts, disability and parental leave, etc.
  • Help maintain office/board policies and procedures.
  • Manage email communication and scheduling with job applicants.
  • Provide coordination of human-resource paperwork for the organization, including new employee onboarding.

Facilities:

  • Monitor, manage, and maintain office equipment, such as printers, A/V equipment, etc.
  • Order, repair, replace, and manage distribution of computers and monitors.
  • Order office supplies and snacks.
  • Request repairs and otherwise manage interactions with building management.

General Administration:

  • Assist the directors and staff with administrative tasks such as scheduling of meetings, equipment setup for remote meetings, and taking notes.
  • Provide logistical support for onsite meetings and events.
  • Respond to general email inquiries.
  • Perform other duties as assigned by the Managing Director.


Qualifications and Experience

See below for the specific skill sets we are seeking from applicants.

  • At least 2.5—5 years of experience as an office manager and bookkeeper, preferably in a nonprofit organization.
  • Expertise with QuickBooks, preferably in a nonprofit organization.
  • Proficiency in MS Office, Google applications, Slack, and Airtable.
  • Excellent attention to detail and problem-solving skills.
  • College-level written and verbal communication skills, including experience with formal business communications.
  • Experience collaborating effectively with others, both internally and externally, via in-person and written means.
  • Ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.
  • A creative mind with an ability to suggest improvements.

What else should you know?

This part-time role will be for 16-24 hours per week, per agreement with the candidate; the rate of pay is expected to be based on an annual salary of $65,000--$85,000 per year, pro-rated to a part-time percentage, and depending on qualifications and experience. PPL maintains a hybrid work model, with staff coming to our Dumbo office for collaborative work at a minimum on Tuesdays and Wednesdays from 12 p.m. to 5 p.m. (though you’re welcome to come more frequently if you’d like). Anyone who comes to the office must be fully vaccinated against COVID-19.

Work/life balance is important to us. We close our office for several weeks each year and generally restrict work communications to weekday business hours. We offer extensive paid leave and weekly personal hours. PPL offers health insurance to our full-time staff. The benefits package for this role will be agreed upon with the selected candidate based on number of hours worked per week.

How to Apply

Please fill out the application here: https://airtable.com/appKgegBvIh64lggN/shrbPIdWDuJQ0hnm7

Employment Policies

The Public Policy Lab is an Equal Opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, ancestry, citizenship status, age, disability, sex, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws.

We can only consider candidates already authorized to work in the United States. We do not provide relocation expenses. Nothing in this job posting or description should be construed as an offer or guarantee of employment.

Public Policy Lab seeks a part-time office manager and bookkeeper to support staff in day-to-day operations and to maintain strong financial systems and reporting structures for the organization. The operations analyst handles the…

Benefícios

PL maintains a hybrid work model, with staff coming to our Dumbo office for collaborative work at a minimum on Tuesdays and Wednesdays from 12 p.m. to 5 p.m. (though you’re welcome to come more frequently if you’d like). Anyone who comes to the office must be fully vaccinated against COVID-19.

Work/life balance is important to us. We close our office for several weeks each year and generally restrict work communications to weekday business hours. We offer extensive paid leave and weekly personal hours. PPL offers health insurance to our full-time staff. The benefits package for this role will be agreed upon with the selected candidate based on number of hours worked per week.

PL maintains a hybrid work model, with staff coming to our Dumbo office for collaborative work at a minimum on Tuesdays and Wednesdays from 12 p.m. to 5 p.m. (though you’re welcome to come…

Localização

Híbrido
Trabalho deve ser executado em Nova Iorque, US
New York, NY, USA

Como se inscrever

Please fill out the application here: https://airtable.com/appKgegBvIh64lggN/shrbPIdWDuJQ0hnm7

Please fill out the application here: https://airtable.com/appKgegBvIh64lggN/shrbPIdWDuJQ0hnm7

Illustration

Inscreva-se na Idealist

Inscreva-se para salvar Empregos e assim receber alertas de email toda vez que novas oportunidades forem publicadas.