Office Assistant

We are looking for an organized and detail-oriented Office Assistant to join our team. The successful candidate will be responsible for providing administrative support, managing daily office operations, and ensuring the office runs smoothly. This position requires excellent communication and organizational skills, as well as the ability to multitask and prioritize tasks. The ideal candidate will have several years' experience in a similar role and be comfortable working in a fast-paced environment. Estimated at 20 to 25 hours per week. Reports to the Executive Director of Operations.

Responsibilities:

• Answer phones, take messages, and follow up as needed.
• Answer remote doorbell, greet visitors and direct them to the appropriate personnel.
• Manage central email in-box, responding or delegating as appropriate.
• Organize and maintain filing systems and donor/member database.
• Schedule appointments and meetings; coordinate calendars with tenant school.
• Perform administrative duties such as typing, photocopying, faxing, and mailing documents, for both program and operational staff.
• Maintain office supplies and kitchen supplies inventory.
• Coordinate space use/event planning for internal and outside groups.
• Communicating with sextons weekly regarding event setup/cleanup; track and report sexton hours & fees for tasks outside their base responsibilities.