Development Coordinator

DEVELOPMENT COORDINATOR

PATHFORWARD 

THE ORGANIZATION:

PathForward was founded in 1992 as A-SPAN to serve meals to unsheltered individuals. Today, we are an innovative, industry-leading organization with a full continuum of services to meet the needs of adults experiencing homelessness. Our mission is to transform lives by delivering housing solutions and pathways to stability for people experiencing homelessness. Programs include street outreach, Day and Drop-In services, year-round shelter, multiple housing programs, Homelessness Prevention, and innovative medical services. Wrapping around all of these programs is case management, nursing services and mental healthcare. With an annual budget of nearly $8M, there are 40 full-time employees and 20 regular part-time employees. Additional information may be found on the website at www.pfva.org.

OVERALL OBJECTIVE:

PathForward seeks a highly effective and detail-oriented professional to join our dynamic and high-performing development team as our Development Coordinator. The coordinator provides critical administrative support in coordination and delivery of development activities and campaigns by managing the administrative functions associated with all fundraising efforts leading to the identification, cultivation and stewardship of our institutional and individual donors, allowing the Development Team to grow our donor base and make better data-driven solicitation strategies.

PURPOSE OF THE POSITION:

Reporting to the Director of Development, the Development Coordinator’s responsibilities include maintaining our DonorPerfect database to ensure positive stewardship of all donors, cultivating gifts from new and existing institutional and individual donors through prospect research, writing and submitting grant applications and reports, and providing donor support when needed. This position will be an integral part of philanthropy for PathForward’s team. 

KEY FUNCTIONS:

• Oversees and manages the DonorPerfect database, ensuring accurate and thoughtful analysis of donor records and intel, and creates dashboards for the development team to track overall progress. 
• Update and maintain the grants and contracts calendar and research new funding opportunities.
• Supports grant writing including narratives, compilations, submissions and reporting.
• Prepares daily and monthly donation reports for the Development team.
• Oversees and manages the donor acknowledgement process through the creation of timely acknowledgement for financial and in-kind donations, as well as the creation of year-end tax letters. 
• Manages donor inquiries and refers donors to appropriate staff members when needed.
• Work with the department to align efforts and set goals; collaborate with finance and development to ensure pledges are met, funds are received and reconciled. 
• Provides administrative support as needed for events including pulling registration reports, creating registration lists and generating nametags.
• Other duties as assigned.

PERSONAL QUALIFICATIONS:

This candidate must possess:

• Dedication to PathForward’s mission and a desire to exceed annual fundraising goals to support PathForward programs and our clients, as well as a strong desire to operate on PathForward’s values. 
• Ability to work well under pressure, handle multiple projects simultaneously, and manage work under tight deadlines.
• Ability to respond and operate strategically and effectively in a fast-past environment with a high level of professionalism.
• Strong analytical skills and be able to navigate development data with ease and expertise.
• Flexibility and organization to provide support on a range of needs from leadership. 
• Strong willingness to be a team player.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to handle confidential materials with the utmost discretion.
• A highly proven level of integrity, with a high moral compass to back it up.
• Someone who refers to themselves as a “go-getter” would do well in this role.

Employee Benefits

Path Forward offers a wide variety of benefit offerings to full time employees. Part time employees who are regularly scheduled to work 20 hours per week or more are not eligible for benefits.  

Medical, Dental, and Vision Coverage

Coverage is effective the first day of the month following 30 days of employment. PathForward offers six rich Medical Plans in the Kaiser Permanente and Cigna networks, aimed to fit the needs of everyone! HSA plans are offered through both Kaiser and Cigna while typical HMO plans are provided through both carriers as well. HMO plans are tied to a NonStop card which will cover all in-network medical expenses up to your out-of pocket maximum (prescriptions, deductibles, co-pays, etc). PathForward will pay the full individual premium for HSA medical coverage through Kaiser for full-time employees and will share the cost of the other Kaiser and Cigna plans with eligible staff members. Employees who wish to include family dependents will pay the additional pre-tax premiums. Dental and Vision plans are available for employees and their family dependents.

Basic Life Insurance 

Basic life coverage of $50,000 is provided, 100% free, to all eligible staff members.

Voluntary Benefits Options

Optional Life Insurance and Short-Term Disability benefits are available to full time employees on a voluntary basis. Premiums are employee paid.

Paid Time Off

We encourage our staff to take the necessary time needed away from work to rest and recharge when needed! Full-time employees will accrue paid time off from the first day worked, below is the breakdown PTO granted in a calendar year per year of service:

Regular Employees 

0 – 1 year             20 days 

1 – 2 years           20 days

3 – 4 years          30 days 

5 + years             35 days

Director-level Employees 

0 – 1 year             25 days 

1 – 2 years           25 days

3 – 4 years          30 days 

5 + years             35 days

You must work at PathForward for a full year to be eligible to carry over PTO. Regular employees can carry over up to 80 hours and Director-level employees can carry over up to 120 hours of PTO.  

Employee Assistance Program (EAP)

All employees are eligible to use our EAP services free of charge. Services include short term counseling for personal or work-related issues and specialized resources such as financial and legal referrals. These resources are completely confidential as we understand the difficulty many of us face in balance life and work obligations. At PathForward, we want our employees to feel support both in and out of the workplace.  

Retirement Program

PathForward offers a 403(b) retirement program managed by AmericanFunds. If an employee chooses to enroll, they can choose to contribute to the 403(b) plan pre or post-tax. Upon completion of one year of employment, depending on its financial situation, PathForward will match the employee’s contribution percentage up to 5%. For the past five years, the employer contribution has been 5%.  

Holidays

New Year’s Day, Martin Luther King Day, President’s Day, Juneteenth Memorial Day, Independence Day, Labor Day, Veterans’ Day, Thanksgiving, and Christmas Day are the holidays recognized by PathForward.

Training and Professional Development

PathForward values continuing education and the professional development on our staff. Subject to available funds, advance notice, and approval, Employees can attend a course, conference, seminar or other training program be in direct support of their career goals at the organization. We also hold semi-annual staff retreats and provide ongoing internal training to ensure all staff members feel supported and well equipped to do their jobs!