Finance Associate

Job Title: Finance Associate

Location: Remote, Tampa preferred

Job Type: Part-time, 21 hours/week, benefitted

Reports To: Finance and Operations Director

About us: At Live Wildly, we’re small but mighty. We aim to make an impact far greater than our size and fearlessly embrace and tackle challenges. We celebrate our successes and our failures, using the learnings for continuous improvement. Live Wildly’s mission is to raise awareness of and resources for resilient, protected corridors starting in Florida. We believe the Florida Wildlife Corridor is at the core of a state-wide conservation network that is needed to ensure economic prosperity and ecological balance. 

About you: Numbers are your jam. You can’t wait to get your hands on that spreadsheet. Tax season? Can’t wait. An audit? Bring it. Details? Obviously. You care deeply about your work and your colleagues. You thrive in an entrepreneurial environment (read: you are comfortable operating in the gray and aren’t afraid of wearing many hats). You might also have a passion for conservation. Sound like you? Join the movement! 

Overview: Live Wildly seeks a Finance Assistant to support our mission by providing effective day-to-day financial support. The Finance Assistant will provide accurate and timely bookkeeping, collect and collate data for monthly financial reports, complete special projects, and develop sound policies and procedures to ensure effective and efficient operations. The successful candidate has exceptional organizational skills, excellent attention to detail, is a strong communicator, and has the ability to manage multiple priorities.

Responsibilities:

Bookkeeping: 

• Accounts receivable, accounts payable, and reconciliations
• Prepare annual 1099’s, make sales tax payments, and track state(s) registration requirements.
• Help manage external provider relationships, including (but not limited to) insurance, legal, accounting, and marketing; maintain digital vendor files and promptly resolve billing inquiries. 
• Ensure proper approval and documentation of all expenditures and maintain records according to organizational policy.
• Work with PEO to complete bi-weekly payroll and salary/benefit allocations.

 Reporting: 

• Provide monthly financial reports to the Finance and Operations Director, including any insights, red flags, or suggestions for improving the financial position of the organization.
• Communicate with program leads/team members to gather data for monthly financial and key performance indicator (KPI) reporting
• Work with the Finance and Operations Director to design, build and manage a comprehensive organizational dashboard template for monthly reporting
• Track finances and compile reports for all Live Wildly special events and programs to help leadership evaluate the effectiveness of its activities.
• Track and report on grant-related income and expenses; help team differentiate between grants and contracts for appropriate IRS reporting

 Technology + Process Improvements: 

• Learn and work in the organization’s existing technology platforms - Google Workspace, MonkeyPod, and Canva. Make suggestions to improve the utilization of existing platforms. With your supervisor, research and implement new platforms as needed.
• Assist the Finance and Operations Director in the continued development of financial & operational processes and systems to ensure compliance with nonprofit best practices and all IRS and legal requirements 

Annual Audit: Help ensure a successful and clean audit by ensuring data is accurate and the required backup is saved and accessible.

Budgeting: Assist with the preparation of the LW annual budget

Additional Responsibilities:

• Monitor finance@ email address
• Special projects
• Perform other duties as requested

Qualifications:

HS diploma/GED and a minimum of two years of relevant experience in bookkeeping, accounting, or related roles. Recent college graduates with relevant degrees/coursework/internships will also be considered. Nonprofit or foundation experience is strongly preferred.

• High level of comfort with the Google Suite and accounting software
• Meticulous attention to detail; a critical thinker with excellent problem-solving skills
• Ability to work independently with minimal supervision
• Team player mentality with a willingness to pitch in where needed
• Ability to travel a small percentage of the time (2-4 trips per year)
• A demonstrated interest in the Conservation sector a plus
• Must be mature, flexible, and adaptable to varying situations.

Please, no phone calls or recruiters. Live Wildly is an Equal Opportunity Employer.