Director of Finance and Administration

Director of Finance and Administration

Job description

BOSTON BAR ASSOCIATION & FOUNDATION

Position Overview:

The Director of Finance and Administration plays a crucial role in managing the financial health and business infrastructure of the Boston Bar Association and its affiliate, the Boston Bar Foundation. This senior management position requires a strategic thinker with strong financial acumen and sound business judgment who can oversee budgeting, financial reporting, and compliance for a combined 501(c)(6) membership association and its 501(c)(3) charitable foundation. The ideal candidate will possess a deep understanding of the unique financial and business challenges faced by nonprofit organizations.

Summary: Oversee all financial operations of a 501(c)(6) association with a membership of 15,000 and an annual budget of $5.3 million and its charitable affiliate 501(c)(6) foundation that has over $10 million in investments and annually makes grants exceeding $2 million. Responsibilities include:

Financial Management:

• • Lead the annual budgeting process, collaborating with program directors to develop realistic budgets that align with organizational goals. Monitor budget performance and provide insights for adjustments as needed.
  • Prepare monthly, quarterly, and annual financial statements and reports for the executive team, program managers, and board of directors. Present financial information in a clear and actionable manner.
  • Optimize cash management and work directly with investment advisers.
  • Oversee financial aspects of grant proposals and reporting, ensuring compliance with grant requirements and appropriate management of restricted funds.
  • Identify and mitigate financial risks by implementing sound financial policies and procedures.
  • Coordinate annual audits, ensuring compliance with federal, state, and local regulations, and maintaining accurate and organized financial records.

Administrative and Operational Management:

• • Oversee payroll processing, ensuring accuracy, timely delivery, and compliance with federal and state regulations. Work with HR to address payroll-related inquiries and maintain payroll records.
  • Administer employee benefits programs, including health insurance, retirement plans, and other employee perks. Ensure compliance with relevant regulations and communicate benefits information to staff effectively.
  • Oversee the organization’s insurance coverage, including liability, property, and employee benefits insurance. Evaluate current policies, recommend changes, and ensure adequate protection of the organization’s assets and operations.
  • Manage the information services budget, working with the Information Systems Manager to ensure internal systems are up-to-date, well-integrated, and sufficient to meet the organization’s needs.
  • Develop and implement a capital expenditure plan for maintaining and improving the BBA’s two-hundred-year-old Beacon Hill home. Assess infrastructure needs and propose financial strategies for ongoing maintenance and improvements.

Strategic Leadership and Collaboration:

• • Collaborate with the executive team to develop and implement financial strategies that support the organization’s mission and long-term goals, focusing on short- and long-range planning, financial performance, growth opportunities, and staffing needs.
  • Prepare and present financial reports and updates for boards of directors and board committees, ensuring that volunteer leadership is informed of financial performance, risks, and opportunities.
  • Foster a collaborative and supportive work environment, promoting professional development and continuous improvement within the finance team and throughout the 30-member staff.

More information and please apply to: (25) Job Details | LinkedIn. Inquiries can be made to HR@bostonbar.org

Health and Dental Insurance – Health and Dental insurance is provided to all regular full-time employees. The BBA pays between 90% and 80% of the premium cost for the default insurance plans with additional options at an additional expense to you. All premium costs will be processed through pre-tax payroll deductions. Further details of the plan, schedule of coverage, and premiums are enclosed.

Vision Insurance - Vision insurance may be purchased by regular full-time employees through pre-tax payroll deduction. Further details of the plan, schedule of coverage, and premiums are enclosed.

Life/AD&D, STD, and LTD Insurance – Employee life insurance is provided at no cost to each full-time employee including accidental death & dismemberment coverage. Voluntary Short-Term (STD) and Long-Term (LTD) Disability insurance is available for purchase. Supplemental life insurance coverage for spouse or dependents may be purchased by the employee. For further details refer to the enclosed Benefits Summaries.

401(k) Plan – The BBA sponsors a 401(k) Plan for all employees through the American Bar Association (ABA) Retirement Funds Program. Immediately upon hire, you may contribute up to the Internal Revenue Code maximum allowable per year. The BBA provides eligible employees with an employer contribution to their 401(k) account through the ABA Retirement Funds Program.

Paid Time Off (PTO)— Exempt employees earn 15 vacation days per year (4.04 hours per pay period). / Non-exempt employees earn 12 vacation days per year (3.24 hours per payroll which is biweekly). Sick leave is earned at 1 hour for every 24 hours worked. The BBA also offers public service leave, parental leave, and bereavement leave.

Further information, including eligibility requirements, will be provided during employee orientation.

Other Benefits: The BBA offers additional benefits to employees, such as commuter passes purchased through payroll deductions on a pre-tax basis, Health Savings Account (HSA) Flexible Spending Account (FSA), and Dependent Care Accounts (DCA). More information on these benefits is attached and located in the Employee Handbook. Certain benefits have very limited time frames in which to enroll, and it is crucial that you review these materials thoroughly to meet those requirements.