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Contracts Manager

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The Contracts Manager is the primary administrator for all government-funded contracts and is responsible for ensuring contract compliance and the negotiation of new/existing government grants. The Contract Manager is also responsible for the development of contract management strategies that assist in the monitoring and ongoing evaluation of agency fiscal and program operations.  In conjunction with the appropriate Finance staff, the Contracts Manager facilitates the development, maintenance, and submission of all agency contract budgets, vouchers, and reports in accordance with grantor guidelines.  The Contracts Manager also assists in the monitoring and tracking of government revenue and the resolution of disallowed expenses.  As a manager within the organization, the Contracts Manager interfaces with senior management and program directors and assists the Chief Financial Officer in the development and provision of contract management-related training to facilitate staff development and increase compliance. The Contracts Manager performs all job duties consistent with the mission and goals of the Coalition for the Homeless and any relevant funding agreements.

Absent an exemption required by law, each Coalition for the Homeless employee is required to be fully vaccinated against COVID-19. 

QUALIFICATIONS:  Bachelor’s degree in accounting or a related degree; not less than three years of experience in managing public contracts and budgets; demonstrated proficiency with several software programs, including but not limited to, FUND-EZ, MS Word, Excel, and other related program/contract management applications; the ability to communicate effectively and clearly, both orally and in writing, with grantors, clients, vendors, and staff; careful attention to detail, as well as the ability to multi-task and to produce work product in a timely fashion; the ability to work independently, collaboratively and with minimal supervision; a demonstrated willingness and ability to learn and understand the agency’s services so as to further the grantors’ purposes and the agency’s mission; and ability to facilitate staff training on contract management matters.

DUTIES and RESPONSIBILITIES: 

The Contracts Manager shall:

1.    Oversee, create and execute contracts in collaboration with government agencies, task may include coordinating and reviewing contract terms, while revising and converting budgets.

2.    review the monthly/quarterly contract invoicing/billing for assigned government funding and prepare such invoicing/billing for submission to the appropriate government agency, as well as the review and preparation of all required lobbying reports sought by government agencies.

3.    Tracking and maintaining expenses on a monthly basis, responsibilities include revenue recognition, evaluating financial performance and fiscal operations, allocating expenditures, and reviewing contract performance.

4.    facilitate collection of monthly program reports for inclusion with vouchers, as required by grantor guidelines, and facilitate the completion and submission of all annual/periodic progress reports for assigned government funding.

5.    develop and distribute monthly contract variance reports to appropriate Program Directors, Deputy Executive Directors, the Controller, and the Chief Financial Officer. Summarize variance reports and initiate corrective actions for under/overspending.

6.    prepare monthly/quarterly/annual contract status reports for review by senior staff, among others, by identifying all areas of concern, performance issues, and other contract management-related trends. Assist in ensuring uniformity of contract compliance across departments/programs in conjunction with the Chief Financial Officer and the Deputy Executive Directors for Operations and Programs.

7.    serve as the primary liaison between the Coalition and public grantors.  Facilitate feedback to grantors in response to inquiries and/or regarding their contract monitoring visits.

8.    assist the agency in meeting budget objectives by monitoring expenses and making recommendations to address budgetary issues. Timely address incorrectly allocated costs with Controller and CFO and complete requests for adjusting journal entries as needed.

9.    assist in the development of annual agency and program/department budgets, as well as budgets for RFPs, RFA’s, and other requests for funding submitted by the agency.

10. conduct annual contract orientations for all staff at the start of a contract period to review contract deliverables, rules, and regulations, and to initiate the development of a contract management plan. Conduct no less than quarterly meetings with Program Directors to review contract performance and discuss anticipated program/fiscal changes which may have an impact on the agency and/or program operations.

11. maintain and share information with relevant staff pertaining to modifications in contract regulations, policies, and procedures that may have an impact on the agency’s ability to maintain high levels of compliance.

12. proactively identify potential issues related to non-compliance in advance of funder review/involvement.  Recognize the need for, and take timely action on, budget modifications in order to meet program needs, generate revenue for the agency, and ensure coverage of allocated agency shared costs.

13. maintain all original documents for publicly funded contracts according to agency and grantor guidelines.  Keep financial and contract information and plans confidential.

14. coordinate agency preparation for site/monitoring visits through the scheduling of audit preparation/site visit preparation meetings with appropriate program and fiscal staff.  Together with other Finance staff, prepare all government-funded financial records for grantor/auditor review.

15. facilitate the completion of quarterly time and effort allocation (two-week intervals) studies for staff supported by multiple contracts, maintain documentation of the study information in conjunction with HR (for grantor review during monitoring visits and/or upon request), and, provide Finance and HR information regarding changes in time and effort/labor distribution.

16. assist in the development and implementation of agency contract management policies and procedures, the development of agency purchasing policies and procedures consistent with funder requirements, and assist in the development of effective quality assurance systems to ensure adherence to all grantor rules and regulations.

17. obtain regular (no less than weekly) supervision with the Chief Financial Officer or designee;

18. participate in weekly staff and other meetings, such as in-service training and staff development and orientation activities;

19. assist in the design and implementation of enhancements or improvements in departmental practices and activities;

20. participate in weekly staff and other meetings, such as in-service training and staff development and orientation activities;

21. perform all other duties as may be assigned by the Chief Financial Officer or designee.

The Contracts Manager is the primary administrator for all government-funded contracts and is responsible for ensuring contract compliance and the negotiation of new/existing government grants. The Contract Manager is also…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Data de Início
    31 de maio de 2022
  • Prazo para Inscrições
    27 de maio de 2022
  • Educação
    Ensino Superior Requerido
  • Nível de Experiência
    Intermediário
Salário
USD $65.000 - USD $75.000
/ ano
We are currently in a hybrid work environment that requires employees to be onsite at least 40% of the time (2 days) which we will continue evaluating.

Benefícios

Excellent benefits available (medical and dental insurance effective day one)

Excellent benefits available (medical and dental insurance effective day one)

Localização

Virtual
O trabalho pode ser executado em qualquer lugar de Estados Unidos
Local Associado
129 Fulton Street, New York, NY 10038, United States

Como se inscrever

A cover letter with salary requirements is REQUIRED with submission of resume

Include the job title in subject line of e-mail

Email: jobs@cfthomeless.org 

Persons of color and formerly homeless individuals are encouraged to apply

Equal Opportunity Employer

A cover letter with salary requirements is REQUIRED with submission of resume

Include the job title in subject line of e-mail

Email: jobs@cfthomeless.org 

Persons of color and…

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