Secretary 8

QUALIFICATIONS:

High school diploma or its equivalent; At least 2 to 5 years of secretarial experience; Strong computer skills with proficiency in Word, Access, Email; Typing skills of 50 words per minute; Excellent verbal and written communication; Ability to maintain a good working relationship with all co-workers, members, and the general public; Ability to organize work assignments; Ability to work independently and carry out assignment to completion with minimum instructions; Ability to work overtime when required.

RUSSIAN OR CREOLE SPEAKING PREFERRED

ESSENTIAL JOB FUNCTIONS:

• Greets staff members and visitors courteously, identify their needs and direct them to the proper person and/or office;

• Utilize telephone extensively, screen and routes incoming calls to appropriate destinations, answer general questions, make referrals and provide information, take messages;

• Receives, sorts and forward all incoming mail to appropriate party;

• Prepare computer generated correspondence for Vice Presidents and Organizers;

• General flyers, process mailing request for Chapter meeting, Delegate meeting and negotiations;

• Maintain attendance log such as scheduled time off for organizing and administrative staff;

• Prepare, submit and follow up on check voucher request;

• Maintain and order office supplies;

• Mail out member grievance tracking letter to Institutions;

• Receives, log, stamp, sort and distributes mail; Maintain departmental filing system; 

• Perform other related duties as assigned.

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They do not include all job duties performed by employees in the title and every position does not necessarily require the same duties.

1199SEIU is an equal opportunity employer