ONG (Setor Social)

Division Director of Finance & Administration

Híbrido, O trabalho pode ser executado em ou perto de Washington, DC
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  • Detalhes

    Tipo de Emprego:Tempo Integral
    Prazo para Inscrições:28 de fevereiro de 2025
    Educação:Ensino Superior Requerido
    Nível de Experiência:Gerencial
    Salário:USD $120.579 - $136.658 / año
    Área de foco:Educação, Ciência & Tecnologia

    Descrição

    The Smithsonian Science Education Center (SSEC) seeks an experienced individual to serve as the Division Director of Finance & Administration. This position is responsible for supporting the mission of SSEC through effective management of financial and administrative resources. The incumbent functions as a senior level administrative officer and provides expertise and authoritative guidance and direction on administrative matters including financial and management analysis, procurement, contractor administration, space management and reports management. This position is part of the senior leadership team at SSEC and supervises a team of multiple staff members.

    DUTIES AND RESPONSIBILITIES

    Budget & Finance Management

    • Directs all budgeting and financial management of SSEC. This includes Trust, Grant, Gift and federal grant budget formulation, justification, and execution; financial management; and financial reporting for SSEC, including all financial procurement and personnel functions.
    • Develops and directs overall SSEC budget for core operations from the Smithsonian Trust allocations and program support received from grants, gifts, sales of publications, fees, and other sources of revenue. These responsibilities include:
    • financial reporting to the Smithsonian, and to SSEC sponsors of projects, including accounting of financial revenues, procurement, personnel functions, and cost sharing requirements;
    • coordinating the development of the Smithsonian Call for Plans;
    • developing budgetary information, and from knowledge of organizational budgetary priorities, drafting annual and multi-year budget
    • preparing detailed calculations, statistical and narrative justifications and other pertinent data and documents to support budget requests;
    • researching information from a variety of sources to develop a spending plan for projection of salaries and benefits and other expenses.
    • developing a financial reporting and planning calendar for the SSEC.
    • Develops and implements an integrated organizational budget and financial accounting and reporting system for the SSEC staff that aligns to Smithsonian, Federal, and industry standards.
    • Ensures compliance with regulations for financial management and participates with the Director in monthly budget review sessions with each SSEC Division Director.
    • Drafts and/or reviews all project grant and contract proposals and agreements to assure accurate budgetary, personnel and administrative arrangements.
    • Works with the SSEC program directors in the development of new project plans and conducts continuing evaluations throughout the year to ensure that SSEC maintains close linkage between budget targets and programmatic expenditures. Makes necessary adjustments for changing priorities and circumstances. This may include interpreting administrative policies, developing and/or implementing local policies, defining administrative requirements, and/or providing advice to top management on related issues.
    • Provides analysis on financial matters associated with the management and control of resources or funds. Understand trends in business line revenue, expenses and operations to identify potential issues and opportunities; optimize ROI and pricing models. Data and analytics and reporting; develops analyses that lead to actionable strategies to accelerate profitable growth and position meeting products to remain current to trends and relevant to customers.

    Procurement

    • Act as Senior Procurement Officer with delegation authority up to and including $50,000.
    • Prepares Advance Procurement Plan for the SSEC.
    • Acts as a liaison for procurement and accounting for the Administrative Office and works with staff throughout the organization to resolve problems within the unit’s divisions.
    • Monitors and approves travel authorizations and vouchers. Coordinates training for fund managers and other administrative support staff in travel policies and procedures, ERP and procurement.

    Facilities

    • Serves as facilities lead with all building issues, updates and additions.
    • Liaises with the Office of Safety, Health and Environmental Management to ensure the office is compliant with all safety-related matters.
    • Serves as property management custodian, ensuring all equipment/property is recorded with assigned tag numbers. Participates in annual review of equipment/property items and their locations.
    • Records all purchased SSEC sensitive and non-sensitive equipment. Performs routine checks to ensure all printer and computer equipment is operational

    Supervisory

    • Plans and directs the work of the finance department staff, providing advice and assistance to employees on work when needed and explaining difficult or unusual work requirements.
    • Establishes performance plans and standards, evaluates work performance, and provides advice and counsel to staff regarding work performance.

    QUALIFICATION REQUIREMENTS

    • Bachelor's degree in finance or accounting. Knowledge of accounting, financial planning and analysis is essential for this position.
    • At least 5 years of progressively responsible experience in financial/operational analysis in a medium to large size society or non-profit.
    • Critical thinking and both quantitative and qualitative analytical skills with the ability to use logic reasoning to arrive at a solution.
    • Build financial models to support forecasting, business analysis and financial metric reporting.
    • Ability to understand and appreciate data and details without losing focus on the big picture.
    • Comfortable with ambiguity and able to synthesize disparate data sources to complete analyses.
    • Knowledge of cost accounting: unit pricing, incremental cost, breakeven analysis, activity-based costing, fixed and variable costs, overhead allocation, etc.
    • Experience with budget and management principles and processes and techniques for assessing and measuring program objectives and outcomes
    • Knowledge of techniques related to long-range program planning and of analytical, forecasting, and interpretive methods for managing and controlling resources
    • Knowledge of PeopleSoft financial management systems or similar accounting software;
    • Advanced knowledge of Microsoft Excel spreadsheets, budgeting methods, financial projections and data trending/analysis. Proficiency in Microsoft Outlook, Word, and PowerPoint;
    • Highly developed analytical approach to problem solving and ability to take concepts and convert them to specific plans of action are essential;
    • Strong written and oral communication and interpersonal skills, including the ability to communicate financial information to program-related staff;
    • Ability to handle multiple tasks while meeting deadlines and maintaining quality;
    • Ability to work with minimal supervision, solid team skills, and flexibility;

    Preferred knowledge and skills:

    • MBA and/or CPA highly preferred.
    • Experience in grant funded, non-profit environments
    • Must have knowledge of Federal and private grant management processes and working knowledge of Federal OMB circulars (A-110, A-122, and A-133).
    • Previous supervisory experience.

    The Smithsonian Science Education Center (SSEC) seeks an experienced individual to serve as the Division Director of Finance & Administration. This position is responsible for supporting the mission of SSEC through effective management of financial and administrative resources. The incumbent functions as a senior level administrative officer and provides expertise and authoritative guidance and direction on administrative matters including financial and management analysis, procurement, contractor administration, space management and reports management. This position is part of the senior leadership team at SSEC and supervises a team of multiple staff members.

    DUTIES AND RESPONSIBILITIES

    Budget & Finance Management

    • Directs all budgeting and financial management of SSEC. This includes Trust, Grant, Gift and federal grant budget formulation, justification, and execution; financial management; and financial reporting…

    Localização

    Híbrido
    O trabalho pode ser executado em ou perto de Washington, DC
    Local Associado
    600 Maryland Ave SW, Washington, DC 20024, USA

    Como se inscrever

    Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

    Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

    The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

    Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. Please do not include a headshot on your resume.

    What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

    Relocation expenses are not paid.

    Commitment to Diversity, Equity, and Inclusion

    The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact SSEC-HR@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.

    The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: https://www.si.edu/oeesd.

    Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the…

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