Senior Grants Specialist

The EBCF Senior Grants Specialist works on a team to oversee and execute all aspects of the grant making process. Key responsibilities of the Grants Management team include performing weekly grant review process, ensuring grant compliance throughout the life of a grant, maintaining the grants database, creating and processing various grant letters and agreements, supporting applicants and grantees, scheduling and tracking grant payments, reviewing and analyzing reports, providing expertise to a variety of stakeholders, and contributing to ongoing process improvement. 

This particular role will be focused on the grantmaking needs of our largest philanthropic partner, Kaiser Permanente. This is a highly technical position focused primarily on compliance, accuracy, efficiency, execution, and relationship management. 

Essential Duties and Responsibilities: 

Grants Due Diligence  

• Manage the due diligence process for Kaiser DAF grants.  
• This portfolio will consist of grants spread across the country, many of them complex, large volume, and in multi-year payment structures 
• Assist with developing/editing complex grant agreements for anticipated grantees 
• Review and process grant reports with multiple stakeholders 
• Assist with continuously improving the grants due diligence processes at EBCF 
• Ensure any legal questions are resolved in consultation with the Director of Grants Management, the CFO of EBCF, and/or outside legal counsel 
• Communicate with grantees to gather information and to ensure compliance with IRS rules and regulations for both grant making and reporting, and offer support with no-cost extensions, expenditure reporting, and any other grantee questions 
• As needed, assist with analyzing and creating reports and presentations on grantmaking data for key meetings  
• Identify and undertake operational improvement initiatives, special assignments, and research projects that will contribute to EBCF’s missions, vision, and values 
• Protect information of a sensitive and confidential nature 

Qualifications 

• Minimum 5 years grants management experience, preferably at community foundations 
• Compliance expertise especially with DAF regulations, conditional grants, expenditure responsibility, lobbying regulations 
• Experience with complex, large dollar, multi-payment grants in a national portfolio 
• Exceptional attention to detail  
• Exceptional independence, time management, and organizational skills to manage a large workload 
• Strong written and verbal communication skills 
• Excellent interpersonal skills that contribute to effective collaborations 
• Ability to work well under pressure with frequent interruptions, to prioritize changing workloads in order to meet tight deadlines, and to work both independently and as a member of a team 
• Fluency with Microsoft Suite including Excel, Word, PowerPoint, and Outlook 
• Knowledge of community foundation/other philanthropic institution accounting and grantmaking systems (e.g. FIMS) strongly preferred 

Compensation 

The starting salary for this position is $80,000; compensation is commensurate with experience and background. EBCF offers an excellent benefits package. 

How to Apply  

To apply, please email a combined PDF or Microsoft Word File of a cover letter and resume to jobs@eastbaycf.org. Please use the subject line: EBCF Senior Grants Specialist. Applications will be reviewed as they are received. 

The East Bay Community Foundation (EBCF) is an equal-opportunity employer with a commitment to racial justice and racial equity. EBCF does not discriminate in employment opportunities or practices on the basis of race, ethnicity, religion, national origin, age, sex, sexual orientation, marital status, disability, or any other characteristic protected by law and is an employment-at-will organization. The Foundation welcomes and encourages people of color, women, LGBTQIA+ people, and members of other historically disenfranchised groups to apply. 

COVID-19: All employees of the East Bay Community Foundation are required to be fully vaccinated for COVID-19 and must provide proof of their vaccination status.