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Executive Assistant to the CEO

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Publicado há 23 dias

Responsible for efficient administration of IASP Executive Office operations. Provides executive level administrative support to the CEO, Executive Committee, IASP Council, and other senior Volunteer Leaders with a high level of accuracy and strong attention to detail, maintaining a realistic balance among multiple priorities. Serves as administrative liaison between CEO and IASP volunteer leadership. Uses unfailing discretion in all confidential matters, and diplomacy to resolve conflict with professionalism and empathy.

Serve as administrator for the Executive Office and the Council. Maintain all current and historical records for the Office, including official Board records. Screen CEO’s telephone calls, handling independently as appropriate. Review and prioritize CEO’s mail and other communications, arranging for appropriate response. Arrange all travel requirements ensuring that all logistics are well planned for and detailed.

In coordination with Director of Education and Events, plan in-person Executive Committee and Council meeting logistics and coordinate all travel arrangements in accordance with IASP travel policies. Manage the Council report development process including assembling briefing materials, collecting committee and other reports as necessary. Prepare expense reports for CEO and volunteer leadership as needed.

Coordinates all conference calls, Zoom meetings and other meetings for CEO. Prepares minutes of Executive Committee and Council meetings and assigned task forces or working groups for CEO’s and Secretary’s review and approval.

Collaborates with the executive leadership team and other colleagues to gather data, prepare and format reports, deliverables, and presentations for internal and external meetings and events. Coordinate with other departments as necessary to track projects and activities. Coordinates scheduling and tracks deliverables for monthly Executive Committee meetings.

Serves as primary point of contact for the Executive Office’s internal/external stakeholders, using sound judgment and comprehensive organizational knowledge to facilitate timely resolution of issues and inquiries. Interface regularly with Volunteer Leaders including the IASP Council, Executive Committee, Committee on Committees, Nominating Committee, and others, to develop and maintain productive business relationships. Manages Council nomination and election process. Maintains governance web portal for volunteers.

Serve as resource for project-related activities that may include assistance to senior Volunteer Leaders, basic research; organizing of information; processing of information; and/or drafting of correspondence. Prepare agendas, documentation, and reports for Board and Committee meetings.

Ensures up-to-date Council and committee rosters on the IASP website and in member database in coordination with Membership Department.

Some international travel required

Qualifications

  • A bachelor’s degree or equivalent experience required. A minimum of five years of demonstrated and progressively responsible experience in an administrative assistant/ executive assistant role with a strong communications and project management focus.
  • Interpersonal skills requiring courtesy, tact, and diplomacy necessary to effectively communicate with staff, callers, and visitors. Demonstrated ability to handle sensitive information.
  • Ability to learn specialized databases to create documents, reports, and logs.
  • Keen attention to detail. Good organizational and analytical skills needed to prepare, proof, and edit documents and spreadsheets.
  • Must be able to work outside of standard business hours.
  • A self-starter and demonstrated ability to take initiative, prioritize, complete work with minimal supervision and meet deadlines.
  • Excellent time management and follow-through skills and ability to prioritize a variety of tasks and projects
  • Highly organized and detail-oriented with excellent proofreading skills
  • Strong problem-solving and analytical skills
  • Commitment to meeting deadlines with accuracy and proficiency
  • Excellent written and verbal communication skills
  • Ability to work well under pressure with flexibility to adapt to changes
  • Ability to understand and interpret policies and procedures clearly and accurately
  • Outstanding technical skills with Microsoft-based tools and relational databases, including in Word (document comparison, tables, outlines, complex formatting), PowerPoint (tables, org charts, animation), and Excel (sorting, formatting, mining data and creating graphs and flow charts), Outlook, Adobe, Zoom. ClickUp (a plus)'


Responsible for efficient administration of IASP Executive Office operations. Provides executive level administrative support to the CEO, Executive Committee, IASP Council, and other senior Volunteer Leaders with a high level of…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Data de Início
    29 de novembro de 2021
  • Prazo para Inscrições
    15 de novembro de 2021
  • Educação
    Ensino Superior Requerido
  • Nível profissional
    Profissional
Salário
USD $47.000 - USD $60.000
/ ano

Benefícios

  • Health insurance
  • Paid time off
  • Dental insurance
  • 401(k)
  • Vision insurance
  • Flexible schedule
  • Life insurance
  • 401(k) matching
  • Retirement plan
  • Flexible spending account
  • Health savings account
  • Parental leave
  • Professional development assistance
  • Employee assistance program


  • Health insurance
  • Paid time off
  • Dental insurance
  • 401(k)
  • Vision insurance
  • Flexible schedule
  • Life insurance
  • 401(k) matching
  • Retirement plan
  • Flexible spending account
  • Health…

Localização

Temporariamente Remoto
O trabalho pode ser executado em ou perto de Washington, DC
Local Associado
1510 H St NW, Washington, DC 20005, USA
Suite 600

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