Finance Associate

Now in its 75th year, the Day Care Council of New York (DCCNY) is a membership, advocacy, and service organization for NYC’s early childhood education providers and families seeking quality childcare and education services. Founded in 1948 to fight for the survival of publicly funded childcare centers when federal funds were eliminated at the end of World War II, we still play several vital roles in NYC’s early childhood education system.

With a mission to seek support for and assist in developing quality early childhood education and family and group family childcare services designed to promote the proper growth and development of children and their families, DCCNY is a recognized leader in NYC’s advocacy community. We work with member agencies on labor relations, public policy, and training needs.

As a leading research and advocacy organization, we pushed for the City’s continued expansion of early childhood education, including the launch of Universal Pre-K programs, salary parity for community-based early childhood educators, and the retention of several initiatives introduced through emergency orders in response to the COVID-19 pandemic in support of families’ ability to access affordable quality childcare. We continue to push for public support of high-quality, affordable childcare for low-income families in NYC. We serve as a resource for early childhood center-based providers, their governing boards of directors, and family and group family childcare providers. And we continue to play a critical role in supporting the growth and development of NYC’s early childhood workforce.

Description

The Finance Associate will report to the Controller and assume responsibility for the agency’s accounts payable and payroll functions. In this hybrid role, they will record and execute cash disbursements, perform the semimonthly payroll, and provide bookkeeping support for the agency’s family child-care provider network. The Finance Associate role is both transactional and analytic, working closely with the Grants Accountant and interacting with DCCNY’s management and executive staff.

Key Responsibilities

While the role will evolve, specific immediate responsibilities are segmented into these distinct areas:

1. Accounts Payable and Bookkeeping:

• Assume responsibility for, maintain, and update the vendor database in QuickBooks.

• Review vendor and contractor bills for accuracy, completeness, and approval(s).

• Record and code bills; process checks/ACH payments.

• Mail payments and organize related paperwork for easy identification and retrieval.

• Access bank activity and record electronic payments, transfers, and fees.

• Monitor A/P aging and payment schedule with respect to DCCNY's cash position.

• Enter credit card charges, obtain related documentation from staff, and reconcile to the statement.

• Create and record petty cash reimbursement payments; collect documentation.

• Distribute and report vendor 1099 forms annually.

• Provide documentation and responses for funder and annual audits.

• Maintain efficient electronic and paper filing systems for financial records.

• Collect and record parent fees from the family child-care provider network based in Queens.

• Review provider attendance reports for accuracy and completeness.

2. Payroll:

• Maintain the employee database in the ADP system.

• Review Time & Attendance each semimonthly cycle.

• Enter hours, wages, salaries, withholdings, PTO, deductions, etc.

• Review quarterly payroll tax form filings.

• Distribute W-2 forms annually.

• Liaise with Office Manager regarding new employees, fringe benefits, policy renewals and updates.

As a small organization, DCCNY team members engage in multiple areas of the organization’s operation. DCCNY welcomes proposals for new initiatives from its team members and encourages candidates with a strong interest in our mission to apply.

Qualifications, Skills, Abilities, and Characteristics

The items below represent the required knowledge, skills, abilities, and experience. This position requires effectively establishing and maintaining cooperative working relationships within a diverse, multicultural environment.

• Bachelor's degree in accounting, finance, business administration, or equivalent business experience, and knowledge of generally accepted accounting principles required.

• Computer literacy; proficiency in Microsoft Office Suite and Google G-Suite.

• QuickBooks experience/proficiency is strongly preferred.

• Strong organizational skills and attention to detail.

• Ability to communicate in Spanish is a plus.

Employment Period: Permanent full-time, exempt position

Hours per Week: 35 hours per week

Compensation: $60,000 to $70,000 annually

Benefits: Eligible for benefits package offered to full-time staff

While DCCNY currently offers a hybrid work arrangement, some positions require up to five days in the office and regular in-person engagements with the public. This position will split time between our Queens (one day per week) and Manhattan offices. All staff must submit proof of complete vaccination against COVID-19 via NYS Excelsior Pass/Excelsior Pass Plus.

DCCNY caps salaries at the stated range maximum to demonstrate our commitment to pay equity. All offers of employment are contingent upon completing a background check, including verification of social security number, criminal record, and educational history.

Application Instructions

To apply, please submit a cover letter and resume to employment@dccnyinc.org. Please state the position in the subject line. We are hiring on a rolling basis and encourage interested applicants to apply as early as possible. No calls or recruiters, please.

The Day Care Council of New York is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.