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Assistant to the Chief of Staff

Publicado por
APIA Scholars
|
Washington, DC
Novo
|
Publicado há 27 dias

The Assistant to the Chief of Staff is responsible for managing APIA Scholars logistics to ensure smooth day-to-day operations. This position is based in Washington, DC. Salary is commensurate with experience and qualifications.


Essential Duties and Responsibilities:

·      Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

·      Act as a liaison and provide support with the President and Chief of Staff (COS) to the Board of Directors.

·      Arrange and handle all logistics for Board meetings and events including scheduling meetings.

·      Provide sophisticated calendar management for Chief of Staff (COS).

·      Complete a broad variety of administrative tasks that facilitate the Senior Leadership’s ability to effectively lead the organization including assisting with special projects; collecting and preparing information for meetings with staff and outside parties; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

·      Work closely with the President and COS to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

·      Assist with staff travel and event logistics for the 20th Anniversary events.

·      Coordinate logistics for all staff meetings and retreats and assist with staff meetings and events as needed.

·      Manage all aspects of the office suite including provide hospitality to all guests and help to create a welcoming environment, answer main phone line and respond to inquiries, replenish office materials such as snacks, printer supplies, paper, office supplies, etc, process and distribute daily mail.

·      Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows.

·      Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.

·      Provide event management support as needed.

·      Other projects/duties as assigned for the overall benefit of the organization.

 

Qualifications

  • Bachelor’s degree required.

·      Significant executive support, higher education, or nonprofit experience (5+ years).

·      Expert proficiency with Microsoft Office.

·      Strong verbal and written communication skills.

·      Exceptional organizational skills and impeccable attention to detail. 

·      High degree of professionalism in dealing with diverse groups of people, including Board members, senior leaders, staff, donors, and vendors.

·      Ability to complete a high volume of tasks and projects.

·      Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

·      Able to maintain a high level of integrity and discretion in handling confidential information.



The Assistant to the Chief of Staff is responsible for managing APIA Scholars logistics to ensure smooth day-to-day operations. This position is based in Washington, DC. Salary is commensurate with experience and qualifications…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral

Localização

Temporariamente Remoto
O trabalho pode ser executado em ou perto de Washington, DC
Local Associado
1850 M St NW, Washington, DC 20036, USA
245

Como se inscrever

  • Please submit cover letter and résumé to Michelle Cohenour, Chief of Staff, at michelle.cohenour@apiasf.org with “Assistant to the Chief of Staff” in the subject line.
  • Position is available immediately. Applications will be reviewed on an ongoing basis with an initial review beginning on November 29, 2021.
  • Please provide contact information for three professional references.
  • Compensation is commensurate with experience. Competitive benefits are offered for this full-time position located in Washington, DC.



  • Please submit cover letter and résumé to Michelle Cohenour, Chief of Staff, at michelle.cohenour@apiasf.org with “Assistant to the Chief of Staff” in the subject line.
  • Position is…

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