ALEX Program Assistant

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Publicado há 16 dias


AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. We are currently seeking two ambitious intercultural enthusiasts to join our Sponsored Programs Department on a temporary basis as ALEX (American Leadership Experience) Program Assistants from January 2022 through August 2022.


AFS-USA manages a number of U.S. government programs which provide scholarships for high school students to participate in international exchange programs, one of which is the Kennedy-Lugar Youth Exchange and Study (YES) program www.yesprograms.org. The Sponsored Programs department at AFS focuses on maintaining relationships with the funder (the U.S. Department of State) and incorporating the programs into overall AFS programming. The ALEX Program Coordinator is a temporary position created to support a short-term exchange and leadership program for international students recruited for the 2020-21 academic year but unable to come to the U.S. due to the COVID pandemic. The Department of State has provided this special opportunity for students to spend two weeks in the U.S. either in April or July 2022. Students on the AFS-implemented ALEX program will be hosted in communities around the U.S. for one week and spend the second week in Washington, D.C. taking part in a leadership and civic education program.  


Core responsibilities of the role include coordination of all planning, logistics and implementation of the ALEX program. More specifically this role will plan and implement three arrival waves of students (50-60 per wave) with one wave arriving in April 2022 and the other two in July 2022. This includes coordinating logistics and travel with our partner offices overseas and in the NY office, coordinating logistics with hotels in Washington, D.C. and across the country as students will stay in dorm/hotel or home-stay environment, and overseeing the week-long Washington, D.C. leadership program. The assistant position will report to the ALEX Program Coordinator.

Primary responsibilities include:

  • Assist with all travel logistics for international participants/chaperones, on-site logistics including coordination with the hotel, coordination of host community logistics
  • Data entry and report generation
  • Coordinate with travel staff to maintain accurate information and assistance regarding student name lists, rooming lists, group lists.
  • Coordinate hotel and meal accommodations, including last minute needs due to travel changes
  • Troubleshoot hotel-related issues
  • Coordinate ground travel and bus transportation as necessary
  • Communicate placement/travel logistics to respective students, AFS teams and other relevant parties
  • Providing general troubleshooting expertise
  • Other responsibilities as assigned
  • Length of Engagement: January 2022 – August 2022


The assistant role will work approximately 35 hours per week, typically 9:00am – 5:00pm, with the opportunity for additional hours during the execution of the program waves. Candidates must be available for the entire duration of the position – if you do not believe you can do so for any reason, please do not apply. Compensation: $18/hour. We welcome candidates located in New York City (preferred) to apply; however, U.S. remote is acceptable.

To be considered for the position a cover letter and resume must be submitted.


AFS-USA is committed to a work environment in which all individuals are treated with respect and dignity. AFS-USA prohibits all forms of unlawful discrimination, harassment and retaliation, including behavior which targets an individual or group based on perceived or actual characteristics, such as but not limited to: race, color, religion, creed, sex (including pregnancy, childbirth and related medical conditions), national origin, age, disability, military service, veteran status, marital status, partnership status, sexual orientation, familial status, gender identity, gender expression, transgender status, genetic predisposition or carrier status, alienage, citizenship status, caregiver status, status as a victim of domestic violence, sex offense or stalking, unemployment status, status as a certified medical marijuana patient or any other legally protected classification.


  • Bachelor's degree preferred
  • Ability to work collaboratively in a team environment
  • Proven ability to multitask and prioritize ongoing responsibilities
  • Excellent organizational and time-management skills
  • Keen attention to detail in all forms, especially written
  • Ability to work independently with multiple deadlines in a fast-paced, fluid environment
  • Requires travel up to 15% time and work on nights and weekends
  • Experience or a high level of comfort in an intercultural setting
  • Ability to maintain calm under pressure
  • Excellent computer skills, knowledge of Word and Excel
  • Travel experience preferred
  • Ability to travel to Washington, D.C. and/or New York City


AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. We are currently seeking two ambitious intercultural…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Tipo de Emprego
    Temporário / PJ / Freelance
Veja abaixo
$18.00 per hour


O trabalho pode ser executado em ou perto de New York, NY
Local Associado
120 Wall St, New York, NY 10005, USA

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