DEFENDERS OF WILDLIFE
JOB TITLE: Controller
SALARY: $98,000 - $110,000
LOCATION: Headquarters, Washington DC
REPORTS TO: Vice President of Finance / CFO
NUMBER OF DIRECT REPORTS: 3
The Controller is responsible for the cash receipts process, the restricted grant process, and the timesheet/payroll process for Defenders of Wildlife. They ensure optimum compliance with generally accepted accounting principles in completion of these areas of responsibility; the efficient and effective use of internal controls; and regular application of best practices. The Controller has supervisory responsibilities over three accounting staff members.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Owns the integrity and integration of data imported from the CRM Database to the Accounting Database
- Oversee accounting for all in-house and external cash receipts
- Work closely with the Marketing department on all matters impacting the accounting and reconciliation of cash receipts from the CRM Database
- Oversee cash management and reporting
- Owns the operations and integrity of the Grant/Subaccount Management Database and other tools to track and manage grant spending activity over the life cycle of the grant
- Oversee accounting for all restricted grants
- Ensure proper accounting of restricted grants in accordance with FAS 116
- Work closely with Development department and Program departments to develop the annual Board Approved budgets for all restricted grants
- Ensure grant spending is in line with Board Approved budgets
- Represent Finance department in restricted grant meetings addressing any issues with restricted grants
Timesheets and Payroll
- Owns the operations and integrity of the Grant/Subaccount Management Database and other tools to track and manage time-tracking activity and resource management
- Oversee the collection and reporting of timesheets
- Oversee and review the bi-weekly payroll processing, withholding remittances, pension contributions and salary and fringe allocations.
- Manages the annual 5500 preparation and annual Pension Plan Audit
- Responsible for the coordination of the month-end close process
- Responsible for proper completion of monthly cash and investment account reconciliations
- Responsible for proper completion of additional balance sheet account reconciliations related to the cash receipts and restricted grants processes including accounts receivable (grants /bequests/ misc.), deferred revenue, etc.
- Responsible for proper completion of payroll-related balance sheet account reconciliations
- Manage the communication and reporting related to month-end close to all relevant staff
- Responsible for the coordination of the year-end audit process and annual Form 990 process, including communicating with the external auditors, distributing audit requests to relevant Finance staff and ensuring that all audit requests are fulfilled
- Work closely with the Marketing Department and Senior Manager, Compliance on annual data collection from the Marketing department related to cause marketing partners, commercial co-ventures, professional fundraisers, etc.
- Work closely with Senior Manager, Compliance to ensure consistent reporting of all fiscal year-end data across the Audited Financials, Form 990 and state solicitation registrations.
Supervision and Coaching
- Communicate duties and responsibilities to direct report and monitor performance
- Provide regular coaching and counseling
- Prepare and deliver performance appraisals for direct reports
- Undertake special projects as assigned
- Continually identify and implement process improvements
- Perform all other related duties as assigned.
Education: Bachelor’s (B.A./B.S.) degree or equivalent
Experience: 10 years of relevant experience; 5 years supervisory experience
An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
Defenders requires employees who engage in in-person work activities, including business travel or onsite work, to be fully vaccinated against COVID-19. An applicant (i) who is disabled or pregnant or who has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request an exemption from this vaccination policy. This determination will be made on a case-by-case basis and in accordance with applicable law. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state and local laws.