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Civil Action Practice Administrator

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The Bronx Defenders (BxD)—an innovative, progressive, holistic indigent defense office in the South Bronx—seeks a passionate administrative professional to fill a position as Civil Action Practice Administrator. 

 BxD is a public defender non-profit that is radically transforming how low-income people in the Bronx are represented in the justice system, and, in doing so, is transforming the system itself. BxD seeks thoughtful, creative, energetic individuals with a strong commitment to social justice to join our dynamic and diverse staff. Our staff of over 400 includes interdisciplinary teams made up of criminal, civil, immigration, and family defense attorneys, as well as social workers, benefits specialists, legal advocates, parent advocates, investigators, and team administrators, all of whom collaborate to provide holistic legal and social service advocacy. Through this integrated team-based structure, we have developed a groundbreaking, nationally recognized model of representation called holistic defense that achieves better outcomes for the people we defend. 

 Each year, we defend 27,000 low-income Bronx residents in criminal, civil, child welfare, and immigration cases, and reach thousands more through our community intake, youth mentoring, and outreach programs. Through impact litigation, policy advocacy, and community organizing, we push for systemic change at the local, state, and national level. We take what we learn from the people we defend and communities that we work with, and launch innovative initiatives designed to bring about real and lasting change. 

 Civil Action Practice Overview

 Our Civil Action Practice (CAP) provides comprehensive legal services to the people we represent and their families by fully integrating civil representation with our criminal, immigration, and family defense practices. Our goal is to minimize the severe and often unforeseen fallout from legal system involvement and facilitate the seamless reintegration of the people we represent into their communities.  Our Civil Action Practice attorneys and legal advocates represent clients in every forum in New York City – administrative, state, and federal – to address these problems, and provide comprehensive representation to assist people in overcoming civil legal barriers to housing, eviction, employment, and public benefits, as well as addressing instances of police misconduct, criminal record errors, and civil forfeiture.   

 Housing Justice & the Right to Counsel  

Recognizing the challenges to accessing affordable, quality and safe housing in New York City, The Bronx Defenders has a team exclusively dedicated to providing tenants at risk of losing their homes with defense attorneys for their Housing Court cases. Our Right to Counsel Housing Team was developed in response to the 2017 New York City Right-to-Counsel initiative, which provides tenants facing eviction in Housing Court, New York City Housing Authority (NYCHA) administrative proceedings and other civil fora with access to free legal representation. The Bronx Defenders is part of the NYC Right to Counsel Coalition. 

Our team works with civil social workers and benefits specialists to supplement their legal defenses and provide additional services, support and resources. We’re committed to a Housing First perspective (an approach that prioritizes providing permanent housing to unhoused people quickly, and serving as a platform from which they can pursue personal goals and improve their quality of life.) As a provider of the Right to Counsel in the Bronx, we regularly staff in court intake where people appear to challenge evictions.

Responsibilities 

 The CAP Administrator will be an integral part of CAP’s work and The Bronx Defenders. Reporting to the Legal Administrative Director, the CAP Administrator will support attorneys and advocates across the practice by coordinating and executing administrative tasks to facilitate and support the services we provide.   

 Client, Case and Staff Support 

  •  Open, close, and transfer cases in case management system  
  • Create and organize physical client files 
  • Maintain CAP file storage  
  • Close and retrieve archived files upon request 
  • Perform case conflict checks  
  • Run weekly inactive case reports  
  • Communicate directly with the people we represent about updates on their cases including, but not limited to, missed court appearances, change of court date, reassignment of counsel, and the closing of case 
  • Assist with e-filing of case documents in New York State Courts Electronic Filing (NYSCEF) system 
  • Request and copy court files and case records  
  • Provide clerical support such as faxing, scanning, and copying documents 
  • Assist with mailings, including time-sensitive, same day and overnight mail, requests  
  • Obtain information using tools such as the Housing Preservation and Development (HPD), Automated City Register Information System (ACRIS), Department of Buildings, CRIMS and webCRIMS 
  • Order and retrieve court and administrative hearing transcripts 
  • Request production of incarcerated or detained clients for CAP counsel visits and civil court appearances 
  • Provide notary services 

 Housing Right to Counsel and Intake 

  •  Screen prospective clients 
  • Perform conflict checks 
  • Mail intake packets 
  • Create profiles and upload documents for the people we represent 
  • Open, update, and close cases with requisite data 
  • Retrieve & copy court files, as requested 

  Appeals 

  •  Mail notices 
  • Assist with assembly and filing of briefs and/or follow ups with publisher/printer  

Qualifications 

 To be eligible, candidates must have: 

  •   One year of administrative experience OR 
  • At least two years education in a related field 

 Candidates must demonstrate: 

  •  Commitment to supporting the defense of people ensnared in the criminal and civil legal systems 
  • Ability to work well independently as well as collaboratively with an interdisciplinary team of lawyers and non-lawyers  
  • Effective organization and time management skills 
  • Ability to multitask, maintain order and meet deadlines in a fast-paced, high-stakes environment  
  • Meticulous attention to detail  
  • Ability to effectively and respectfully communicate, collaborate and connect with people with various backgrounds, identities and experiences  
  • Effective verbal and written communication skills 
  • Ability to receive constructive feedback, demonstrate introspection and shift behavior accordingly 
  • Commitment to raising one’s cultural consciousness and challenging oppressive practices on an interpersonal and institutional level 
  • Ability to exercise good judgment, discretion, and confidentiality with sensitive matters 

This is a hybrid position that will require in-person work and contact with staff and community members. As of October 29, 2021, all city-funded employees with any potential of in-person contact with clients, community members or staff are required to show proof of full vaccination. You can find more details regarding this mandate here. Please let us know if this presents an issue.  

Salary is commensurate with experience.  For candidates with 2-5 years of directly relevant experience, the salary range for this position would be approximately $42,500 to $45,000. Full-time employees are also eligible for a comprehensive benefits package including but not limited to medical, dental and vision coverage; a 403(b) plan with employer contribution; a generous vacation, sick leave, and parental leave policy. More specific information about salary and benefits will be provided when and if an offer is extended.   

 Approximately 70% of The Bronx Defenders' staff, including attorneys and non-attorneys, are represented by UAW Local 2325 - Association of Legal Aid Attorneys (AFL-CIO). This position is within the bargaining unit.

The Bronx Defenders (BxD)—an innovative, progressive, holistic indigent defense office in the South Bronx—seeks a passionate administrative professional to fill a position as Civil Action Practice Administrator. 

 BxD is a public defender…

Resumo dos Detalhes

  • Comprometimento de Tempo
    Carga Horária Integral
  • Prazo para Inscrições
    5 de agosto de 2022
Salário
USD $42.500 - USD $45.000
/ ano

Benefícios

Excellent benefits

Excellent benefits

Localização

Temporariamente Remoto
O trabalho pode ser executado em ou perto de Bronx, NY
Local Associado
360 East 161st Street, Bronx, NY 10451, United States

Como se inscrever

To apply, please visit our Career Portal at the link provided, select the position of interest and upload your resume and a cover letter in one document when prompted. If writing a cover letter is not accessible to you, you may upload your resume as a document and separately upload a video or audio statement instead of a cover letter if that is more accessible to you. Your cover letter or video/audio statement should share why you want to do this work at our office, some key lived and/or professional experiences that have prepared you for this position, and any additional information you would like for us to consider. This information allows us to understand your distinct perspective, experience, and potential beyond the work history summarized on your resume. Your cover letter may be up to one page if written or up to 3 minutes if an audio/video statement. Please remember that you may submit a written cover letter or an audio/video, but not both, and applications without either will not be considered. The start date for this position is immediate or as soon as possible.

Applications will be accepted through August 5th, 2022. Please contact Marterra Walker, Legal & Administrative Director, via email at marterraw@bronxdefenders.org with any questions regarding the position. 

 The Bronx Defenders is an equal opportunity employer and is cultivating an anti-oppressive workplace that embraces staff with a diversity of backgrounds, identities and experiences. We acknowledge the ways in which systemic oppression and injustice can undermine access to professional opportunities and are committed to conducting hiring and promotion processes that are equitable and accessible to those commonly excluded from the workforce. We do not discriminate against and in fact specifically encourage applicants from marginalized communities to apply, including those who identify as Black, Indigenous, people of color, queer, transgender, gender non-conforming, disabled, neurodivergent and those directly impacted by criminal, civil, family and immigration legal systems. We value lived as well as professional experience and particularly welcome applications from the Bronx community that we work with.

To apply, please visit our Career Portal at the link provided, select the position of interest and upload your resume and a cover letter in one document when prompted. If writing a…

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