Office Manager, Temporary

About Us

The Society of Woman Geographers (SWG) was founded in 1925 to bring together women who shared ambitions and interests in exploration and achievement, exchange knowledge derived from field work, and encourage women pursuing geographical exploration and research. In naming their organization the Society of Woman Geographers, the founders intended the word "geographer" in its broadest sense. SWG today has about 400 members around the world. Our major philanthropy is financial support for women in graduate studies.

Major Responsibilities

We seek an experienced Office Manager to accomplish myriad responsibilities that together ensure that our 100-year-old organization thrives in its second century. The successful candidate will be responsible for business operations; member records and member relations; communications; supporting the volunteer board in governance; and maintaining the headquarters property including two rental apartments.

This position has oversight of everything to keep membership humming. The successful applicant will:

• Attend to office operations, procedures, and tasks to ensure organizational effectiveness.
• Manage memberships through their lifecycle, from welcoming new members, through active membership years, to archiving past members’ records at the Library of Congress.
• Sustain collegiality and community among members through personal contact, newsletters, web pages.
• Support the Board and committees such as Membership, Fellowships, and Communications and Engagement.
• Support Nominating Committee and oversee technical aspects of annual election.
• Provide continuity between changing boards; plan annual board orientation
• Make efficient use of outside resources such as bookkeeper, tax accountant, web designer, lawyer.

Qualifications

• Strong organizational skills with the ability to prioritize tasks effectively on daily, monthly, and annual cycles.
• Very functional with Microsoft 365 user administration and Word, Excel, etc.; member-relations management software (e.g., Bloomerang); financial applications (e.g., Quickbooks); and remote meeting platforms.
• Meticulous business writing skills.
• Demonstrates heartfelt warmth in verbal and written communications with members.
• Experience in supervising, including developmental work assignments appropriate to student and part-time staff.
• Ability to identify and assess outside services as needed such as web services, IT support, etc.
• Some experience in property management to oversee maintenance and repair of vintage building with organization headquarters on the main floor and two rental apartments above.

Good to Know

• Requires occasional weekend hours for Board meetings.
• Curiosity about the members and their geographical passions, on top of organization skills, will make for a satisfying job every day.
• The listing will remain open until filled regardless of date estimates elsewhere in this listing.